PROPOSED BUILDING IMPROVEMENT MEASURES ......Introduction: Building Improvement Measures (BIM) Descriptions FJJ Solutions’ professionals and consultants along with the School District

PROPOSED

BUILDING IMPROVEMENT MEASURES &

LONG RANGE PLANNING OPTIONS

For Bond Referendum

Updated: January 18, 2016

Comprehensive Analysis

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Table of Contents

Introduction: Building Improvement Measures (BIM) Descriptions ................ 3

District Wide .................................................................................................. 4

High School .................................................................................................... 9

Middle School .............................................................................................. 15

Lake Superior Elementary School ................................................................. 19

Marengo Valley School ................................................................................ 23

Appendix (projects not selected) .................................................................. 27


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Introduction: Building Improvement Measures (BIM) Descriptions

FJJ Solutions’ professionals and consultants along with the School District of Ashland have

engaged in a Long Range Planning Process. This process has involved months of meetings and

discussions to gain input from staff, students, administration and the community. The district

and facilities have been analyzed for Educational Adequacy, Demographics, Facility needs and

overall community use/needs. A Community Task Force spent over 400 volunteer hours and met

formally 4 times to review, discuss and prioritize potential improvements in an effort to present

a recommended project for the School Board’s consideration in providing a bond referendum for

the overall community to decide if they support or not.

These following sections summarize the potential improvements and long range planning

recommendations under consideration by the District.

Note: Any drawings and proposed layouts shown are preliminary and conceptual in nature at

this time. Location/size/shape of the proposed scopes of work may change as the District

intends to continue to gather input from staff and community after a successful voter

approved election.

Through this process, the Task Force, District Staff and Administration have evaluated a

large list of potential improvements. The scopes in this first section of this document

represent only the scopes selected for the bond referendum vote. Information on the

scopes not selected by the District are include in the Appendix for informational purposes

only.


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District Wide

DW-1: Facility Maintenance Needs

EXISTING CONDITION:

As mentioned in previous facility assessment reports, the district has done a very good job at

maintaining and preserving their existing facilities through strategic planning and routine

maintenance. However, as with any District, the dollars can only go so far and further

investments are needed. The district’s Director of Building and Grounds and Business Manager

took a hard look at the current and near future needs and prioritized on what they felt should be

included in a potential bond referendum and what could continue to be addressed through

annual capital dollars and funding. The following is a brief description of the facility maintenance

projects proposed for the bond referendum.

PROPOSED UPGRADE& BENEFITS:

Energy Management System Upgrades:

The Energy Management Systems in the facilities are the computer and control devices that

schedule, monitor and control the heating and ventilation equipment. These systems are getting

outdated and newer technology is available to help improve performance and comfort district

wide. The main software system (head end) would be updated to the latest version. Older

control devices and valves would be updated from pneumatic to digital (electronic) control.

Systems would be commissioned and control sequences (control logic) would be reviewed and

updated as needed for improved efficiency and control.

LSE Window / Sill Replacements:

The LSE windows are original and showing signs of failure. The district has already started to

slowly replace these windows along with correcting the sill design on annual basis. Instead of

replacing a few a year, this scope would get the rest of the windows/sill replaced all at once

saving money in the long run.

LSE / MV Playground Equipment Upgrades:

Both playground at the Lake Superior and Marengo Valley are outdated and in need of upgrades.

Both playgrounds would be updated with more modern and safer equipment as needed.


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AHS / MV Roof Replacements:

The roof over the original section of the Marengo Valley School is in need of replacement and

was scheduled for replacement in the summer of 2016. Moving this project to the proposed

referendum frees up valuable capital for additional smaller projects. The roof over the proposed

remodeled area (see HS-X later in this document) is nearing the end of its rated life expectancy.

Since this area is to be remodeled and skylights are proposed as part of the upgrade, it makes

sense to replace the roof at the same time.

DW Life Safety (Sprinkler Systems):

New codes now require a facility to be updated in regards to Life Safety if any major additions or

remodeling take place. At this time, unless the proposed plan is significantly reduced, this will

be required at the schools. Scope would install fire sprinkler systems per code at all four schools

(HS, MS, LSE & MV).

DW Wi-Fi – Additional Access Points (Double):

The current district Wi-Fi system is lacking in full coverage for all locations in each facility. As

technology and teaching devices continue to require reliable Wi-Fi coverage, this will need to

continue to grow. Proposed upgrade is to double the total access points with its facilities.

DW Security – Card Access Upgrades:

The current card reader systems in the district will be updated with Door Position and Request

to Exit monitoring for improved safety and security.

DW Security – Additional Exterior Cameras:

There is minimal to none “exterior” camera coverage throughout the district. Four cameras

would be added to the exterior of each site. Specific camera locations to be determined during

design.

DW Asbestos Allowance – Insulation, mastic, tile, etc.:

A good majority of the district facilities square footage was constructed when asbestos

containing materials we often used in many building materials. The district (over time) has

removed (abated) most of these items. However, as with most projects with major remodeling

and renovations, it is common to uncover additional, unseen asbestos and hazardous materials.

The district has set aside an allowance for such situations.

Total Budget Estimate for Facility Maintenance Needs above: $2,934,614


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DW-2: Career and Technical Education Improvements

EXISTING CONDITION:

The District has technical education partnerships with WITC and MMC. Task force felt small

investments and partnering with local businesses would go a long way to matching local work

force needs with high school programming.


Remodel existing career/technical education space at the High school to partner with local

business needs. HVAC, slight remodeling costs and possible equipment purchases are included

to provide safe technical education equipment such as:

• Laser engravers

• CNC lathes

• Spray booths

In addition, provide a space for part of the day at High School for Brad Gingras & Dale Kupczyk to

share their program opportunities with students for possible career opportunities locally.

Feedback from listening sessions and discussions with faculty have identified the need for

expanded programming for students who are interested in careers not requiring post-secondary

education. Many local businesses are interested in identifying qualified workers to enter the job

market with appropriate skills.

Budget Estimate: $80,000

DW-3: Indian Educational Cultural Center Space at High School


Provide an existing space (remodeled) in the high school for respect between the Ashland School

District and its students and families that incorporate the value of life-long education while

maintaining their culture and honoring the traditions of The Bad River Band of Lake Superior

Chippewa Tribe.



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DW-4: Museum in the Schools Concept

PROPOSED UPGRADE & BENEFITS:

Creating cultural or historical displays at all schools. The project would include a combination of

permanent displays to support curriculum and temporary displays. The temporary displays

would be changed 2 to 4 times each year by volunteer organizations. These displays would be

teaching opportunities as well as ways to connect our local schools and communities together.

Partners – Ashland Historical Society, Odanah Historians, etc…

Estimated multiple permanent and 8 temporary displays


DW-5: Field House

EXISTING CONDITION:

There is very limited indoor recreational space for health, wellness and recreation for the entire

region served by the Ashland School District.


Add a 56,000 square foot field house, 200 meter running/walking track with track and field

options for athletic, community fitness, regional events & educational use.

Ideally this includes:

• Walking/running track

• Multiple courts/basketball/volleyball/tennis/with multi-use sport court surface

• Bleachers for events

• Segmented curtains

• Batting cages/ indoor soccer/lacrosse/ yoga/aerobics/ track and field/etc…

• Storage

• Restrooms (minimal locker room facilities)

The plan for this facility is for Community and other stakeholder use and not just school use.

Potential partners for ongoing scheduling and operational cost partnerships include:

Ashland Schools / WITC / Northland College / Community Education / Parks and Rec / other.

Benefits include:

• Providing recreational space for school needs so kids aren’t having to practice so late on

school days

• A large space for educational use during the day (example of physics classes)

• A community use space during winter months


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• District and community hosting regional events vs. always having to travel elsewhere

• Economic impact due to hosting events for out of town communities coming to Ashland

• Giving kids a safe and productive place to be after school and on weekends

• Partnership with Northland College and WITC helps attract college students

• Community and student health and wellness

Budget Estimate: $12,900,000


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High School

HS-1: Remodel Northwest Class/IMC Area

EXISTING CONDITION:

The current classroom wing of the building was constructed with temporary walls that can be

easily modified. These walls also do not block sound well and make it difficult to allow for lessons

that include student interactions without disrupting neighboring classrooms. Current classrooms

are undersized and lack natural daylight in interior classrooms


Renovation will include expanding classroom size and clustering classrooms which will allow

teachers to collaborate and give students the opportunity to work in small groups or

independently while under supervision of the teacher. The media center area will be upgraded

with added technology to provide resources to staff and students.



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HS-2: Remodel Existing Art Space to Charter Space

EXISTING CONDITION:

The current spaces for art are poorly designed limiting effectiveness. The Charter school program

is currently located in the Northwest classroom/IMC area and is not located near the support

spaces needed for the program.


Renovation of the art space into the Charter School space (orange) will allow the Charter school

to more effectively provide programming to the students and improve the design of the art room.



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HS-3: Remodel / Expand Family and Consumer Science (FACS)

EXISTING CONDITION:

The current family and consumer science area is inefficient. Classroom 252 is significantly

undersized.


Renovation of the space (blue) will allow staff and students to work more effectively with better

access to the cafeteria area and improved instructional spaces.



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HS-4: Special Education Suite

EXISTING CONDITION:

There is currently a lack of the necessary spaces for special education staff and students in the

high school.


Creation of this special education area (green) will allow staff and students to work in a classroom

environment that is designed for the unique needs of the special education students. This will

also allow special education teachers to collaborate and share resources. Proximity to FACS and

Technical Education programs will provide a valuable resource to students and staff.



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HS-5: Addition – Move Main Entrance to South End / Remodel Existing

EXISTING CONDITION:

The current configuration of the office in relationship to the main entry does not allow for direct

supervision of the main school entry.


Create a vestibule / office space at a new main entry (South End) to serve as a welcoming control

center for visitors and daily traffic that will allow better monitoring and control for security. A

door would be added from within the vestibule directly into the office area to provide a more

secure entry sequence into the school. Existing administration areas would be re-configured and

remodeled. This would allow the nurse to have an adequately sized office.



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HS-6: Commons / Auditorium Refresh

EXISTING CONDITION:

The current cafeteria/commons auditorium area is dated.


Renovation to this area will provide the school and community with a facility that is welcoming

and inviting for students during the day and the community during events. Food service

equipment would be blocked from view in a secure area when not in use.



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Middle School

MS-1: Shop Addition / Remodel

EXISTING CONDITION:

The current area is undersized for the number of students accessing this area.


Expansion of this area (orange) will provide needed work space for student projects as part of

the PLTW program which promotes student interest in pre-engineering programs. It will also

provide more space for the art program.



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MS-2: Class Addition / Remodel – Break Out Spaces

EXISTING CONDITION:

The current classrooms in 6th grade are under-size, there is need for more special education

classrooms, and additional breakout spaces are needed for instruction.


A total of 3 classrooms and support spaces will be added on to the facility. Two existing

classrooms will be remodeled into breakout spaces. Existing class spaces will be expanded

(convert 2 classrooms into 1 and convert 3 classrooms into 1) for integrated, team teaching. The

addition of break-out spaces allows teachers and students the ability to have alternative and

dynamic classroom space, work in small groups, individual instruction, or independent learning

while under the supervision of the instructor.



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MS-3: Library Expansion

EXISTING CONDITION:

The current library is undersized for the number of students in the school. The middle school

also has no good space for large group presentations other than the lunch room and gym (neither

of which make good presentation settings).


Expansion of the library will allow more students and staff to access this area. Expansion would

tie into the proposed breakout spaces (MS-3), offering further grouping flexibility and

differentiation of learning. The library could also be used for large group presentations (2-4

classes at a time).



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MS-4: Addition to Existing Commons

EXISTING CONDITION:

Their current cafeteria space is too small for the number of students eating lunch during each

lunch period.


Expansion of this area will provide space for students to eat lunch in an appropriate sized space

(allows for round tables) and provide necessary break-out space for student use during and day

and community use after school.



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Lake Superior Elementary School

LS-1: Four (4) Kindergarten Room Addition (with RR’s)

EXISTING CONDITION:

Some current Kindergarten classrooms are located in other wings of the building and are under-

sized without washrooms.


Adding four additional kindergarten classrooms that are appropriately sized with washrooms will

meet the educational needs of these students and will provide necessary space in the building

for the current student population.



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LS-2: Center “Smaller” Secure Entry (with 2 Principal & 2 Secretary Offices)

EXISTING CONDITION:

There are two separate main entrances and the current configuration of the offices in

relationship to the main entries does not allow for direct supervision and access control.


Create a vestibule space at a new central main entry to serve as a welcoming control center for

visitors and daily traffic that will allow better monitoring and control for security. A door would

be added from within the vestibule directly into the office area to provide a more secure entry

sequence into the school. Administration areas would be re-configured to accommodate the

new entry sequence into the school. New entrance would house two principals, two secretaries

and small conference space.



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LS-3: Remodel Existing Office Spaces for Pupil Support Services

EXISTING CONDITION:

The current spaces are adequate for office areas but not located adjacent to entry area. With the

proposed new entrance options (LSE-2) specific functions will be moved from the current office

location to the new, freeing up space.


Renovation of these spaces to provide necessary rooms for additional staff in the building will

provide needed work spaces for support staff in special education and mental health.



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LS-4: Charter Relocation / Addition

EXISTING CONDITION:

The charter school classrooms are currently located in one wing of the elementary school which

displaces the grade levels that originally occupied those spaces.


Adding a wing onto the school for the charter program would allow the program to design a space

that meets their educational delivery needs and re-establishes the original design of grade-level

learning areas for the traditional classroom areas.



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Marengo Valley Elementary School

MV-1: Cafeteria / Encore Addition / Storage, RR Remodel

EXISTING CONDITION:

There is not an appropriate space for students to eat lunch.


Cafeteria addition is necessary to provide students with an appropriate lunchroom designed for

that purpose that can also be used for other services during non-lunch times.



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MV-2: Secure Entry – Remodel Admin. Area into Adjacent Classroom

EXISTING CONDITION:

The current configuration of the office in relationship to the main entry does not allow for direct

supervision of the main school entry.


Create a vestibule space at the main entry to serve as a welcoming control center for visitors and

daily traffic that will allow better monitoring and control for security. The existing interior doors

and frames would be removed and a new set of lockable interior doors and frames would be

installed. A door would be added from within the vestibule directly into the office area to provide

a more secure entry sequence into the school. Administration areas would be re-configured and

expanded into the adjacent classroom to accommodate spaces as identified below.



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MV-3: Expand Existing Gym (old stage area), Add Storage / Flex Space

EXISTING CONDITION:

The current gymnasium is under-sized.


Remove the original stage area and expand gym to this new space. Infill behind gym for new

breakout space and gym storage. Expansion of the gym will provide needed space for students

and the community to meet the wellness needs of all.



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MV-4: Two (2) Kindergarten Room Addition with RR’s

EXISTING CONDITION:

The kindergarten classrooms are not designed for kindergarten students with appropriate

washrooms.


Addition of adequately sized kindergarten classrooms will meet those student’s needs while

freeing up space to meet over-crowding needs in the building.



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APPENDIX

(Projects not selected and not part of Referendum)

The following items were considered by the Community Task Force and District, but in the end

not chosen to be part of the Bond Referendum project.


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DW: Facility Maintenance Needs

The following District Wide (DW) Facility Maintenance needs are not part of the bond

referendum and will be addressed over time through annual capital/maintenance dollars.

HS - Replace Existing Classroom Windows

HS - Re-Roof remaining areas

HS - West Driveway Replace - Mill and Overlay

LS - Upgrade Security Camera's

LS - Air Handling Unit Replacements

LS - Bike Trail - Patch, Crack Seal & Seal entire path (exist. Bid)

MV - Interior Security Cameras

DW - LED Interior Lighting Upgrades - Allotment

DW - Flooring Upgrades - 50 rooms - Allotment

New Rubberized Track Surface

Existing Bid: HS/LSE Parking Lots, LSE W. Drive, BB courts & Maint. Rd.


LS: Two (2) Kindergarten Room Addition (with RR’s)

EXISTING CONDITION:

Some current Kindergarten classrooms are located in other wings of the building and are under-

sized without washrooms.


Adding two additional kindergarten classrooms that are appropriately sized with washrooms will

meet most of the educational needs of these students and will provide some necessary space in

the building for the current student population. New rooms will be located in the same spot as

the Four (4) classroom option (LSE-1), but will only be a two (2) class addition.



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LS: Center Secure Entry / Offices / Family Center

EXISTING CONDITION:

There are two separate main entrances and the current configuration of the offices in

relationship to the main entries does not allow for direct supervision and access control.


Create a vestibule space at a new central main entry to serve as a welcoming control center for

visitors and daily traffic that will allow better monitoring and control for security. A door would

be added from within the vestibule directly into the office area to provide a more secure entry

sequence into the school. Administration areas would be re-configured to accommodate the

new entry sequence into the school. Addition would also in space for support services including

Family Center and ASP/EC.



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LS: Add One (1) Flex / Breakout Space Addition

EXISTING CONDITION:

The current elementary school was designed without spaces necessary to meet the needs of 21st

Century students.


Creating a space for student and staff use that is adjacent to the classrooms provides an

opportunity for small group work, independent or tutoring support and collaborative space for

projects and activities. This option would look at adding “one” of the spaces shown below.



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LS: Add Two (2) Flex / Breakout Spaces Addition

EXISTING CONDITION:

The current elementary school was designed without spaces necessary to meet the needs of 21st

Century students.


Creating a space for student and staff use that is adjacent to the classrooms provides an

opportunity for small group work, independent or tutoring support and collaborative space for

projects and activities. This option would look at adding “two” of the spaces shown below.



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MV: Additional Event Parking (50 stalls)

EXISTING CONDITION:

Parking during special events requires parents/community members to park on the highway to

attend programs.


Additional parking on site will reduce safety concerns and limit the need parking on the highway

during special events.


Documents

PROPOSED BUILDING IMPROVEMENT MEASURES ......Introduction: Building Improvement Measures (BIM) Descriptions FJJ Solutions’ professionals and consultants along with the School District