Proposal to Expand the International Teaching Intern Program to CMS and EPHSand Proposed 2014-15 SEF Budget

April 28, 2014

Immersion Students in EP Next Year• K-6th at EHSI• 7-8th at CMS, Spanish immersion curriculum in:

• Social Studies• Spanish Language and Culture

• 9th at EPHS, Spanish immersion curriculum in:• Spanish Language and Culture

• Prepares immersion students for college-level Spanish in 10th or 11th grade

SEF Mission

“Support the Eden Prairie Spanish Immersion Program, through sustainable funding, to host the best volunteer international Spanish speaking interns and provide other educational and cultural resources.”

How the SEF Raises Funds• We raise the funds in the year prior to when they will be

used.• Annual Donation Campaign – 30% of families have participated so

far this year• Employer matching donations• Cinco de Mayo Fundraiser Fiesta

• Teacher Time Raffle• Online Auction• Cinco event

Past Fundraising for the Intern Program

• EHSI families raised enough funds in 2008-09 to have 12 interns in 2009-10 school year.

• Due to various issues, EHSI had only 3 interns in the fall and 5 in the spring during 2009-10.

• Since the funds were not entirely used in 2009-10, they were carried forward to future years.

• Some of the carry-forward has been used to fund interns from 2010 to now.

Proposal for Next Year• 14 interns at EHSI, assisting with K-6 (same number of

interns since 2011-12)• 1 intern at CMS, assisting in immersion classes

(approximately 12 classes) • 1 intern at EPHS, assisting in immersion classes (2

classes in the fall, 1 in the spring) and other Spanish classes

How Would We Pay for This?

• EHSI interns: Paid for through this year’s fundraising efforts and approximately $7,750 of the carry-forward, depending on the results of Cinco

How Would We Pay for This?

• EHSI interns: Paid for through this year’s fundraising efforts and approximately $7,750 of the carry-forward, depending on the results of Cinco

• CMS and EPHS interns: • We propose to use $12,120 of the carry-forward funds that our

current 5th-8th grade families raised back in 2008-09, to guarantee funding for 1 CMS intern and 1 EPHS intern next year.

• This amount would establish intern programs at CMS and EPHS.• CMS and EPHS families would be responsible to raise funds for

the following years.

Why Use the Carry-Forward At All?• Families raised this money in 2008-09 to benefit their

children. • Since the SEF did not use all of those funds in 2009-10,

the SEF has used a portion of these funds each year to make up for gaps in fundraising from 2010-present.

• Current carry-forward balance is $39,114.• If we use $19,870 of the carry-forward toward all interns

(EHSI, CMS and EPHS) next year, we will still have an estimated $19,244 in carry-forward remaining.

Could We Raise Enough in Future Years to Fund 14 Interns?

• In 2008-09, with only grades K-3, EHSI families raised $87,807.

• Next year’s proposed budget for only EHSI interns and General SEF Expenses is $89,275.

• With 7 grades now at EHSI, raising this amount is possible if more than 30% of families donate to the Annual Donation Campaign.

• Active participation by families will be necessary in order to raise the funds needed every year.

Next Year’s Fundraising• Donations

• Include all K-8 immersion families in the Annual Donation Campaign to fund EHSI and CMS interns.

• Collect donations from all EPHS families whose students are enrolled in Spanish classes (immersion and non-immersion).

• Families will be able to identify which program(s) they want to donate to.

• Open the Cinco Online Auction to all families• Potentially open Cinco de Mayo Fundraiser Fiesta event

to all families

Accounting of Funds• SEF Treasurer will continue to control the funds.• All SEF funds will be maintained in the same bank

account, but expenses and income will be tracked separately for each school’s intern program.

Intern Support• Two added positions to the SEF:

• CMS Intern Program Liaison• EPHS Intern Program Liaison

• We will continue to need the following for all interns:• Host families• Buddy families• Drivers• Winter clothing

• As always, we will need enough hosts and buddies in order to invite the number of interns that we can fund.

• Adding CMS and EPHS can provide a wider pool of families and resources for intern support.

Estimated 2013-14 Budget 2014-15

INCOME

Interest Income (Wells Fargo) $ 35 $ 35

Prior Year Fundraising $ 121,281 $ 120,637

Total Income $ 121,316 $ 120,672

EXPENSES

Intern Expenses (EHSI)

Intern Sponsorships $ (21,000) $ (22,400)

Intern Monthly Stipends $ (36,658) $ (36,575)

Intern School Lunches $ (9,800) $ (14,700)

Intern Education $ (4,800) $ (4,800)

Intern Coordinator $ (6,000) $ (6,000)

Special Events $ (750) $ (750)

Miscellaneous Expenses $ (750) $ (750)

Total Intern Expenses (EHSI) $ (79,758) $ (85,975)

Intern Expenses (CMS and EPHS)

1 Intern at CMS $ - $ (6,060)

1 Intern at EPHS $ - $ (6,060)

Total Intern Expenses (CMS and EPHS) $ - $ (12,120)

Estimated 2013-14 Budget 2014-15

General Expenses

Office Supplies and Photocopies $ (1,410) $ (2,000)

Website (www.spanisheducationfund.org) $ (84) $ (100)

Fidelity Bond $ (200) $ (200)

Miscellaneous $ (750) $ (1,000)

Total General Expenses $ (2,444) $ (3,300)

Total Expenses $ (82,202) $ (101,395)

Net Funds for Year $ 39,114 $ 19,277

Estimated Fundraising (2013/2014)

Cinco de Mayo 2014 $ 38,000

Cinco Teacher Time Raffle 2014 $ 3,913

Employer Contributions 2013/2014 $ 10,000

Paypal/Credit Card Fees 2013/2014 $ (390)

Annual Donations 2013/2014 $ 30,000

Total Estimated Fundraising in 2013/2014 (used in 2014/2015) $ 81,523 $ -

Funds Available for 2014/2015 $ 120,637

Vote: Intern Program Expansion

Proposal: Use $12,120 of the carry-forward funds to guarantee funding for 1 CMS intern and 1 EPHS intern next year.

Vote: 2014-15 Budget

Proposal: Approve the 2014-15 SEF budget, as proposed.

Vote: SEF Bylaws

Section 1.1 of SEF Bylaws currently states:"Each parent and guardian of children enrolled at Eagle Heights Spanish Immersion School (EHSI) located in Eden Prairie, Minnesota shall automatically become a Member of this Corporation, shall continue to be a Member of this Corporation so long as he or she meets the qualifications as stated herein, and automatically shall cease to be a Member of this Corporation concurrently with his or her ceasing to meet the qualifications as provided herein."

Vote: SEF Bylaws

Section 1.1 of SEF Bylaws currently states:"Each parent and guardian of children enrolled at Eagle Heights Spanish Immersion School (EHSI) located in Eden Prairie, Minnesota shall automatically become a Member of this Corporation, shall continue to be a Member of this Corporation so long as he or she meets the qualifications as stated herein, and automatically shall cease to be a Member of this Corporation concurrently with his or her ceasing to meet the qualifications as provided herein."

Proposal – change verbiage to:"Each parent and guardian of children enrolled at Eagle Heights Spanish Immersion School (EHSI) or in a Spanish immersion-type class at Central Middle School (CMS) or in a Spanish immersion-type class at Eden Prairie High School (EPHS), located in Eden Prairie, Minnesota ...."

Vote: SEF Officers• Candidates:

• Chair: Anna Erickson• Vice-Chair: Stacey Stelter• Treasurer: Boni Berndt• Secretary: OPEN

Open SEF Positions• Fundraising:

• Annual Donations Campaign Coordinator• SEF Fundraising Chair

• Intern support:• Intern Transportation Coordinator• Intern Welcome Committee Coordinator• Intern Festival Coordinator• Assistant Intern Committee Chair

Cinco de Mayo Fundraiser Fiesta• Event:

• This Saturday, May 3, at Bearpath.• Deadline for tickets is THIS WEDNESDAY, 10 PM!!!• $60/person – purchase at spanisheducationfund.org

• Online Auction:• Closes May 5, 10 PM!!!• Over 250 items, including the book of stories, poems and legends written in

Spanish and English by this year’s interns for only $15!• www.biddingforgood.com/eagleheights

• 50/50 Raffle• Half of money raised goes to the winner; half goes to SEF• Only $5 per ticket• Drawing at Cinco - Winner does NOT need to be present at Cinco

• Cork Pull• Donate bottles of wine values at $30 or more• Donate money to pay for bottles purchased at cost

Host and Buddy Families• Current status:

• 15 buddy families• 8 host families, which is enough to house 5 interns

• We still need host families for 9 EHSI interns (9-15 families)

• We have invited 11 interns from 5 countries for EHSI for next year.

• We have not started interviewing interns for CMS or EPHS.

Thank you!• Get the word out about Cinco, online auction and cork

pull!• Take a leadership or volunteer role!• Buy your 50/50 tickets now!• Thank you for your support!