Proposal. Minutes

8/10/2019 Proposal. Minutes

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11. PROPOSAL. MINUTES

I. What is a proposal?II. Guidelines or proposal !ritin"III. Stru#ture and use ul $o#a%ular&I'. What are (eetin" (inutes?'. Guidelines or (inutes !ritin"'I. Patterns o (inutes

'II. A#ti$ities

I. What is a proposal?A proposal is very similar in format to a report. However, while a report generally focuses on a past or present situation,a proposal usually focuses on the future and makes recommendations for future action.

II. Guidelines or proposal !ritin"

The information should be presented and organized clearly and logically. The general pattern is: Introdu#tion) explains the aim of the proposal *od& !presented in several paragraphs": it brings reasons to support the statements that the

writer is making. +on#lusion) sums up the information and makes overall recommendations. The heading PROPOSAL is placed at the top of the page. #efore the introductory sentence, the following elements should be present:

To: $rom: %ub&ect: 'ate:

(lear sections with headings )t usually contains hypotheses about the results of possible future actions and recommendations for future actions. )t needs to be easy for the reader to follow. )t should be written in an impersonal* neutral tone.

III. Stru#ture and use ul $o#a%ular&1. Introdu#tion I would like to put forward the following proposal, which I believe would help to .. he ai! of this proposal is to put forward so!e ideas on how to ...

,. *od& "ecause of the shortage of , I propose that.. I propose that we allocate a portion of our annual budget for advertising . I propose to review the available literature about using.

his section presents !# plan for obtaining the ob$ectives discussed in the previous section. %# first reco!!endation would be I would suggest I propose we I believe that we.. his would !ean that his would allow us to &e could achieve this b# &e should look into the possibilit# of

One possibilit# !ight be to I would like to It would be worthwhile to It would be a good idea to

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-. Endin" In conclusion, the proposal will involve large initial e'penditure, but we strongl# believe the inco!e generated

will I believe that !# proposal is the best wa# to create .

I'. What are (eetin" (inutes?inutes are the written record of a meeting.

There are three types of minutes: inutes written to record internal meetings: they are attended by company personnel only and are to be used

internally. %ometimes, they can be written in a less formal register. inutes written to record meetings with outside agencies !customers or partners", but for internal use only.

They will often include sub&ective comments. inutes written o record meetings with outside agencies !customers or partners", but for shared use or

publication. These are often the most formal, and may form the basis for negotiations or contracts.

'. Guidelines or (inutes !ritin" inutes include:

-ame of (ompany, 'escription of eeting, lace, 'ate and Time of meeting -ames of attendees*

Apologies from those absent/elcome 0 if the (hairman* resident opens the meeting with a welcome message1eview of minutes of the previous meeting%ummary of discussions1ecord of proposals, decisions made, voting detailsAction points and responsibilities

atters arising'ate, time and venue of next meetingTime the meeting concludedThe signature of the chairperson and of the secretary.

They have to be accurate and concise.

Their basic function is to record decisions and summarize /H2 is to do /HAT by /H3-. They should always be checked and, if it is the case, corrected All official minutes need to have a minute reference number.

'I. Patterns o (inutes

4)nsert -ame of 2rganisation5

Minutes o the (eetin" o the Mana"e(ent/E0e#uti$e *oard o 2ire#tors et#.3Insert na(e and address o 'enue at !hi#h (eetin" !as held3

On Insert 2a& 4 date o Meetin"3 at Insert Ti(e Meetin" +o((en#ed3Present) Insert na(e o those attendin" at the Meetin"3In Attendan#e)

Insert na(e5s6 o an& "uests at the (eetin"3Also Insert A"enda Ite(5s6 attended or3

7 M I N U T E S 77 A#tion 7

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16 Apolo"ies or a%sen#e),6 Minutes o the Last Meetin"s)The Minutes o the last (eetin" held on the Insert 2ate3 !ere ta8en as read anda"reed/ or unani(ousl& a"reed.-6 Insert Na(e o Pro9e#t3 Report)

:6 Insert na(e o an& other su%9e#t (atter to %e dis#ussed3 Report);6 Insert +o(pan&3 Se#retar&inan#e Report "i$en.

6 An& Other *usiness)5a6 2ra t date had %een #ir#ulated or uture (eetin" on the a"enda. These !ere a"reed.The $enue or (eetin" !ould or the ne0t t!o (eetin"s %e at Insert na(e o 'enue3.We !ould re$ie! the $enue a ter this date.5%6 The dates or uture (eetin"s are)7

Insert 2a&5s6 and 2ate5s6 o uture (eetin"s3.

N.*) I an&thin" arises de(andin" i((ediate attention o the ull +o((ittee a spe#ial(eetin" #an %e #alled in the interi(3.MEETING +LOSE2 AT Insert Ti(e Meetin" Ended3.

@@@@@@@@@@@@@@@@@@@@@@@@@@@+hairperson2ated)@@@@@@@@@@@@@@@@@@@@@

4-A 3 2$ 217A-)8AT)2-*(2 )TT335

Meeting Minutes Date

Openin")The regular meeting of the 4-ame of 2rganization*(ommittee5 was called to order at 4time5 on 4date5 in 4location5 by4 eeting (hair5.

Present)49ist of Attendees5A. Appro$al o A"endaThe agenda was unanimously approved as distributed.

*. Appro$al o MinutesThe minutes of the previous meeting were unanimously approved as distributed.+. Open Issues%ummarize the discussion for each existing issue, state the outcome, and assign any action item.2. Ne! *usiness%ummarize the discussion for new issues, state the next steps, and assign any action item.E. A"enda or Ne0t Meetin"9ist the items to be discussed at the next meeting.

Ad9ourn(ent)


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eeting was ad&ourned at 4time5 by 4 erson5. The next general meeting will be at 4time5 on 4date5 in 4location5.

inutes submitted by: 4Type name here5

Approved by: 4Type name here5

'II. A#ti$ities1. >ill in the "aps usin" the !ords "i$en)

secret breaks overseas hostel ride prestigiousensure forward deal offset affordable remedy

To) 2ate)

>ro()Proposal to in#rease the le$el o touris( in this area

Introdu#tion ) would like to put ;;+;;.the following proposal, which ) believe would help to attract more visitors to our area.

Ad$ertisin"This area has a great ;;;.6;;;to offer the tourist however, at present it is our country;;..visitors by advertising in travel agencies abroad and also by broadcasting on foreigntelevision and radio stations.

I(pro$in" a(enities

+. Accommodation The shortage of ;;..?;;..accommodation is a ma&or drawback for visitors. Although we have three ;;..@;;

hotels in the town, they cater for wealthy tourists and there are not enough middle0priced hotels. 2ne solution might be to encourage hotels to offer short ;;. ;;at discounted prices as well as discounts for large groups. Another possibility would be to provide tourists with lists of #ed and breakfast establishments. $inally, ) propose we look intothe possibility of building a youth ;;;B;;..&ust outside the town. This would provide suitable accommodationfor young people who cannot afford hotel prices.

6. arking arking is a problem in our town. )deally, ) would like to see a Cpark and ;;+D;..E system introduced. Fisitors

would then park in a designated place outside town and take one of the specially provided buses into the centre. Thissystem has been successfully adopted in many large towns already.

. %hops and tourist sites There should be interpreters and guides at all ma&or tourist sites and shops should ;;++;;.that prices are

displayed in 3uros and dollars.

=. Fisitor centre At the moment, there is nowhere visitors can go to learn about the history of our area and what it has to offer. ) propose we build a special visitor centre, where we can have audio0visual shows and displays by local historians andartists.

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+on#lusion This proposal will involve substantial initial expenditure. However, the income generated by higher levels of tourismwill very Guickly ;;..+6;;. this. ) therefore hope my proposal will be given due consideration.

-. Underline the #orre#t optiona. ) do not recommend allocating* to allocate the money to a single important pro&ect.

b. They suggested the anager to approach* that the anager approaches* that the anager approach large companiesand ask them to make a donation.

c. /e expect to raise* raising much money in the following weeks.d. The time of famine continues be* to be one of the continent T E MEETING

Held at the ;;..+;;;..office of Hotel )nteriors 9( on onday, arch 6?, 6DD+ at +D a.m.resent: A. ichell !chair", . 9atour, . %cheldon, H. /eiss, 1. Adams, . %wift.

Apologies: for absence were ;;..6;;..from 'onald c 7regor.

Minutes o the last (eetin"The minutes of the last meeting were taken as read and signed as a true ;;.. ;;...

Matters arisin" ro( the pre$ious (eetin"

There were no matters arising.

Ad$ertisin" and pro(otion)n spite of increased advertising and promotional ;;.=;;.., the company;;...$rom anuary 6DD+, a new advertising agency would be appointed to handle the account.

Ne! lea let and %ro#hure)t was resolved that . %wift would provide a detailed ;;;..?;;.for the production of a new leaflet and brochure.

2ate o the ne0t (etin">


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The next meeting was ;;.@;;;for onday, April 6>, 6DD+.;;. ;..A. itchell7eneral anager

%ecretary Ann (roftarch 6 , 6DD+

=.+o(plete the ollo!in" senten#es !ith appropriate !ords ro( the %o0)deadline chairperson casting vote minutes agenda itemsconsensus apologies motion circulate absentees secretary

+. )f you cannot attend a meeting, it is customary to send your ;;.to the chairman.6. The chairperson reads out the names of any ;;..at the beginning of the meeting.

. The chairman may ask if there are any matters arising out of the ;;;..of the last meeting.=. The chairperson hopes there will be a ;;on what should be done.>. )f the votes for and against are eGual, the only way to break this deadlock is for the chairperson to give his* her

;.. .?. At the beginning of the meeting we discussed the ;.. .@. The ;;..has been accepted* re&ected by = votes to .

. The minutes should ;;.after the meeting and again before the next one.B. The minutes should include the name of the person delegated for each task, and the ;;..for its completion.+D. )f there are too many ;;on the agenda, the meeting will be over0long.++. The &ob of the ;;..is to conduct the business of the meeting and to ensure the achievement of the ob&ectives.+6. The ;;.writes up the minutes of a meeting.

.Translate into En"lish)

6D de ani de experienta in marketing si training pe marketing amprenteaza aceasta carte. (omplet revizuita siinnoita, ()u! sa scrii rapoarte si propuneri* ofera sfaturi practice pentru prezentarea unei propuneri clare siconvingatoare.

(+erificati, verificati, verificati* este laitmotivul care0ti asigura infailibilitatea. 'ocumentele de afaceri trebuie sa0si

atinga scopul pentru ca ulterior sa declanseze actiunea.%a privesti scrierea din perspectiva cititorului. %a preferi scrisul atent in locul celui grabit si negli&ent. %a eviti chiar si osimpla greseala de ortografie, care poate marca negativ viitorul afacerilor tale.

I2 foaie de hartie poate nu schimba lumea, dar J bine scrisa J poate influenta multe actiuni intr0un fel care vaschimba rezultatele si pe cei care scriu.%i poti scrie bine...E

oti invata cu certitudine din aceasta lucrare, presarata cu exercitii si exemple, imbogatita cu liste de obiective, cumsa transferi idei pe hartie pentru obtinerea celui mai bun rezultat. Fitala pentru orice om de afaceri, te va a&uta sa scrii custil, sa folosesti limba&ul adecvat si sa te exprimi clar si cursiv. %crierea sa exprime tonul potrivit, varietate. %tructura safie logica si vizibila, ducand mesa&ul mai departe.

%a procesezi cuvintele, pentru ca detaliile sunt importante. %a arunci mai mult decat o privire, sporind dividendele.%a constati, cu multumire, ca intreg procesul se &ustifica pentru ca finalul atinge rezultatul dorit.

OMEWORB +. Kou work for a large company. The extract below comes from a memo which was circulated by one of the managers.The Human 1esource 'irector has now asked staff representatives to submit a written proposal, suggesting ways to dealwith the problems outlined in the extract and &ustifying any expenditure involved. /rite your proposal in about 6 Dwords.

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In co!!on with !ost of the population, our staff tend to lead e'tre!el# unhealth# lifest#les. ar too !an# e'ist on adiet of burgers, chips and pi--as or si!ilar fast foods. ew people e'ercise as the# should, with the !a$orit# spendingtheir free ti!e in sedentar# activities, such as watching television or pla#ing co!puter ga!es. Obesit# is a widespread

proble! and there is an increased incidence of heart disease. &e need to take urgent steps as a co!pan# to encourageour workforce to beco!e fitter and healthier.

,. Write the (inutes o a (eetin" &ou ha$e ta8en part in.

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Documents

Proposal. Minutes