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Promoting the use of modern technologies in legislatures:
25th Annual ConferenceLibrary and Research Services for Parliaments
19-21 August 2009 - Rome, Italy
the vision of the Global Centre for ICT in Parliament
The Global Centre for ICT in Parliament
United Nations and Inter-Parliamentary Union joint initiative, launched in 2005 at the WSISInnovative partnership between the United Nations and the world of parliamentsGlobal platform for sharing information and experiences and promoting collaborationA Board of Speakers of Parliament + UN + IPU guides the Centre’s work
Two main lines of actionTo promote the use of ICT as a means tomodernize parliamentary processes
To strengthen the role of parliaments in the promotion of the Information Society through fostering ICT-related legislation
Three main areas of workInformation sharing and networkingAnalysis and researchTechnical assistance and advisory services
Source: Digital Disruptions. CSC (Computer Science Corporation). 2008
Critical role of ICT in Parliament
Achieve goals of transparency, accountability, and effectiveness Fulfill legislative, oversight, and representative responsibilitiesConnect with constituencies and the electorateBecome active participants in the global information society
One of the most important tools to help parliaments:
ICT in Parliament: few examplesProviding high-quality information to members and staffDocumenting the legislative process and parliamentary businessEstablishing a knowledge base for the institutionMaking information accessible and open through the websiteEnhancing the participation of citizens
How it all started..
263 assemblies in 188 countries received the survey105 assemblies responded (40%)89 countries were represented in the survey (47%)
The 2007 Survey on ICT in Parliament
Structure of the 2007 Survey1. Vision, innovation and leadership2. Management, planning, resources and
cooperation3. Infrastructure, services, applications, staffing4. Document management systems and open
standards5. Libraries and research services (knowledge)6. Parliamentary websites7. Enhancing communication with citizens
Geographical groupings:European Union area (27 respondents + the European Parliament) Sub-Saharan Africa area (29 respondents)Latin America area (14 respondents
Slide title
Text textText text
e-Parliament: definitionA legislature that is empowered to be more transparent, accessible and accountable through ICT. It empowers people, in all their diversity, to be more engaged in public life by providing higher quality information and greater access to its parliamentary documents and activities. It is an organization where connected stakeholders use information and communication technologies to support its primary functions of representation, law-making and oversight more effectively. Through the application of modern technology and standards and the adoption of supportive policies, it fosters the development of an equitable and inclusive information society.
ICT in Parliament: impactApplying ICT in Parliament requires political decisions and technical considerationsICT in Parliament may generate a positive impact beyond the parliamentary environement (open standards, accessibility, political dialogue)This is the stronger linkage between e-parliament and democracy, and the quality of democracy
Key Findings of the 2007 Survey1. Some parliaments are clearly innovators in their
use of ICT (10%)2. For most parliaments there is a substantial gap
between what is possible with ICT and what has been accomplished
3. Lack of resources constrain some (up to 30%) to the point where they cannot provide even the most basic ICT services, such as PCs for members, networks, or even websites
4. Many parliaments, regardless of the income level of their country, clearly have plans to improve their use of technology
Recommendations: managerial
Engage all major stakeholders – both internal and external – in envisioning e-parliamentDevelop a strategic planning processPromote strong managementInvest in staffAdvocate collaboration at all levels
Access
Accountability
Dialogue
Security
Transparency
Privacy
Staff Efficiency
Speaker
Members
CIO SG
OversightCommittee
Recommendations: technical
Implement a parliamentary document and information systemCreate an engaging website that is authoritative, accessible, and timelyAdopt open standards for all legislative documentsBuild a coherent knowledge baseContinue to explore ICT tools to engage citizens
Recommendations: cooperation and collaboration
Globally we are intertwined - a parliament that is less effective because of the state of its technology affects us allCooperation and coordination among legislative bodies can help greatly to level the playing fieldRegional parliamentary networks can provide great benefits in the ICT field
The World e-Parliament Conferences
October 2007 – United Nations, Inter-Parliamentary Union, Association of Secretaries General of Parliament (ASGP) and Global Centre for ICT in Parliament – GenevaNovember 2008 – United Nations, Inter-Parliamentary Union, European Parliament and Global Centre for ICT in Parliament - Brussels
Global Centre’s recent and current challenges
Working Group on Parliamentary WebsitesWorking Group on New MediaWorking Group on XML and open standardsWorking Group on ICT Strategic Planning
OutcomeGuidelines
Policy positionsExchange of experiences
Enhanced cooperation
The successful revision of 2000 IPU’s Guidelines was the result of a collaborative
efforts by a number of parliamentary experts
Next key challenges
2009 Survey on ICT in ParliamentWorld e-Parliament Conference 2009 World e-Parliament Report 2010Support to regional parliamentary networksTraining and assistance
Structure of the 2009 Survey1. Oversight and Management of ICT (30 Q.)2. Infrastructure, Services, Applications, and
Training (31 Q.) 3. Systems and Standards for Creating
Legislative Documents and Information (12 Q.)
4. Library and Research Services (23 Q.)5. Parliamentary Websites (22 Q.)6. Communication between citizens and
parliaments (21 Q.)
105 assemblies participated in the 2007 Survey
European Union area (27 respondents + the European Parliament) Sub-Saharan Africa area (29 respondents)Latin America area (14 respondents)
Assemblies that completed or are currently completing the Survey 2009
www.ictparliament.org
Current situation and expectations
63 assemblies completed the questionnaire23 assemblies are engaged in completing the questionnaireBut... assemblies in French and Spanishspeaking countries have just received the questionnaire!!Final number: ????
Schedule for the next World e-Parliament Report 2010
Distribution of questionnaire: June 2009Parliaments complete survey: July – August 2009Statistical analysis: August – September 2009Preliminary results: October – November 2009Prepare final report: November – February 2010Publish WePR2010: March 2010Distribute WePR2010 to parliaments: April 2010
The World e-Parliament Conference 2009
High-level participation expectedSelection of topics and presenters to maximize sharing and learning among parliamentsOpportunities for establishing collaboration and for launching joint initiativesPreliminary presentation of 2009 survey dataEmphasis on assistance and coordination
Washington, DC - 3, 4 and 5 November 2009
Three plenary sessionsConnecting Parliaments and citizens: new technologies to foster openness, transparency, and accountabilityHow ICT can strengthen Parliaments in emerging democraciesPromoting democracy and inter-parliamentary cooperation: a collaborative approach to institutional building through a shared framework for e-parliament
Parallel sessions (1)
ICT strategic planning, management and oversight: the complexity of the legislature environmentHow parliamentary websites can serve different purposes and users The use of new media in the parliamentary environment: lessons learnedSystems for managing the lifecycle of legislative documentationChamber technologies: experiences and trends
Parallel sessions (2)Open standards for parliamentary documentationImplementing XML in parliamentInfrastructure and security: policies and implications in legislature settingsTechnology options for recording and reporting floor and committee proceedingsEnhancing parliamentary library services through ICT
Global Centre’s technical assistance (1) Training: 1) Building ICT-based Parliamentary Libraries; 2) ICT Strategic Planning in Parliament; 3) Technology options for recording and reporting committees and floor proceedingsRegional initiatives: Support to ICT StrategicPlanning in Parliaments of the SADC region; Support to ICT Strategic Planning in the Caribbean region; Africa i-Parliaments Action Plan (www.parliaments.info)
Global Centre’s technical assistance (2)Support to the establishment of regionalparliamentary knowledge networksAfrica Parliamentary Knowledge Network (APKN)Latin America and Caribbean (with IDB)Asia – new experience with the SGFAPP (Korean National Assembly)Arab speaking countries – first meeting in Rome today!
Global Centre’s technical assistance (1)
Engaging technologically-developed parliaments to partner with the Global Centre in assisting legislatures in developing nationsCooperating and coordinating with parliaments, development agencies, and donors to maximize sinergy and visibility and to avoid overlappings and duplications (asymmetric partnership)Fostering exchange of practices and collaborations at all levels
Our “philosophy”
Goals - I
More legislatures working with the Global Centre in sharing information and practicesMore legislative document systems implementedGreater use of open standards and collaborative use of open source software
What goals are possible in the coming year and how can we use the 2009 worldwide survey to measure them?
Improved parliamentary websitesMore effective information servicesMore opportunities for citizens to engage parliament through the use of ICT toolsA greater number of staff training opportunities Technical infrastructures that can support these goals
Goals - II
Establishment of effective regional networksamong parliaments (such as ECPRD, NCSL)A greater commitment to cooperation by parliaments, governments, international organizations, and the donor community, in collaboration with the Global Centre for ICT in Parliament, to assist all legislatures, especially those in developing countries, achieve the goals just described
Goals - III
Disagree << >> Agree
General 1 2 3 4 5
I am satisfied with my increased understanding of the topic 0% 0% 12% 36% 52%
I plan to share the information I received during the workshop with other staff in my Assembly 0% 0% 0% 21% 79%
Content Delivery 1 2 3 4 5
The topics covered were relevant to your institution 0% 0% 3% 45% 52%
The format allowed me to get to know the other participants 0% 3% 15% 53% 29%
The training was too technical and difficult to understand 30% 24% 9% 30% 6%
The training experience will be useful in my work 3% 0% 0% 32% 65%
Trainers 1 2 3 4 5
The trainers were knowledgeable about the topic 0% 0% 21% 36% 43%
The trainers were well prepared for the session 0% 0% 6% 24% 70%
The tools and equipments during the sessions worked well 0% 0% 6% 9% 85%
Workshop evaluation results
Workshop evaluation comments“..Next time there should be ample time for the hands-on practical session”
“..It would have been useful to walk-through some of the practical exercises of Koha and Dspace..”
“..The topic of how to develop your intranet / website was extra enlightening..”
“..It is important to have skills determining good sources of information and how for instance a service provider (library researcher) can determine certain information as reliable..”
“..this workshop should also be established in the Asia region..”
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