Project(Student Exam Reg)

8/6/2019 Project(Student Exam Reg)

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Software Institute Management System

1. INTRODUCTION1. INTRODUCTION

1.1 About the Project

Software institution management system enables institution to fully digitize the

management process. In particular, the management processes include:

Enrolling students into the organization.

Staff details.

Course details.

Exam registration details.

Add-on courses.

Course resource materials.

This project is designed and developed using the Visual Basic Dot Net 2005 as the

front end and Microsoft SQL server as the back end. The project is designed to work

on Windows platform which includes Windows 2000, XP etc.

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CONFIGURATION

The hardware selection is done according to the system. It uses Microsoft .Net

Deployment assemblies for better performance; the following minimum configuration is

enough.

1.3 Hardware specification1.3 Hardware specification

Processor CELERON

Processor speed 1.0 GHz

RAM 128 MB

Hard Disk 10 GBMonitor 15 inch

Mother Board 810 CHIP SET

1.4 Software specification1.4 Software specification

This software institute management system is database application. So it is ought to

do in Visual Basic .Net due to Data Store facility in SQL. The Software required are

Operating System Windows 2000, XP

Developing Environment Microsoft Visual Basic .Net

Framework Microsoft Dot Net Framework 2.0

Back End SQL Server.

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Platform SelectionPlatform Selection

Visual Basic.NetVisual Basic.Net

Whats new in visualbasic.net?

While earlier versions of Visual Basic are targeted for Microsoft Windows client

applications, Visual Basic .NET is intended for creating XML Web service applications as

well. For this purpose, Visual Basic .NET generates managed code for the common language

runtime and also Using Visual Studio .NET, you can create a project of (new) type Console

Application. This entails changes to the language itself.

The changes in Visual Basic .NET are intended to

Simplify the language and make it more consistent.

Add new features requested by users.

Make code easy to read and maintain.

Help programmers avoid introducing coding errors.

Make applications more robust and easier to debug.

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Features of VB.NETFeatures of VB.NET

Inheritance

Visual Basic .NET supports inheritance by allowing you to define classes that serve as

the basis for derived classes. Derived classes inherit and can extend the properties and

methods of the base class. They can also override inherited methods with new

implementations. All classes created with Visual Basic .NET are inheritable by default.

Exception Handling

Visual Basic .NET supports structured exception handling, using an enhanced versionof the Try...Catch... Structured exception handling makes it easy to create and maintain

programs with robust, comprehensive error handlers.

Overloading

Overloading is the ability to define properties, methods, or procedures that have the

same name but use different data types. Overloaded procedures allow you to provide as many

implementations as necessary to handle different kinds of data, while giving the appearance

of a single, versatile procedure.

Namespaces

Namespaces prevent naming conflicts by organizing classes, interfaces, and methods

into hierarchies.

Overriding Properties and Methods

The Overrides keyword allows derived objects to override characteristics inherited

from parent objects. Overridden members have the same arguments as the members inherited

from the base class, but different implementations. A member's new implementation can call

the original implementation in the parent class by preceding the member name with My Base.

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Constructors and Destructors

Constructors are procedures that control initialization of new instances of a class.

Conversely, destructors are methods that free system resources when a class leaves scope or

is set to nothing. Visual Basic .NET supports constructors and destructors using the Sub New

and Sub Finalize procedures.

Data Types

Visual Basic .NET introduces three new data types. The Char data type is an unsigned

16-bit quantity used to store Unicode characters. It is equivalent to the .NET Framework

System. Char data type. The Short data type, a signed 16-bit integer, was named Integer inearlier versions of Visual Basic. The Decimal data type is a 96-bit signed integer scaled by a

variable power of 10. In earlier versions of Visual Basic, it was available only within a

Variant.

Interfaces

Interfaces describe the properties and methods of classes, but unlike classes, do not

provide implementations. The Interface statement allows you to declare interfaces, while the

Implements statement lets you write code that puts the items described in the interface into

practice.

Shared Members

Shared members are properties, procedures, and fields that are shared by all instances

of a class. Shared data members are useful when multiple objects need to use information thatis common to all. Shared class methods can be used without first creating an object from a

class.

References

References allow you to use objects defined in other assemblies. In Visual Basic

.NET, references point to assemblies instead of type libraries.

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Assemblies

Assemblies replace and extend the capabilities of type libraries by, describing all the

required files for a particular component or application. An assembly can contain one or more

namespaces.

Attributes

Attributes enable you to provide additional information about program elements. For

example, you can use an attribute to specify which methods in a class should be exposed

when the class is used as a XML Web service.

Multithreading

separate from your user interface, multithreading makes your applications more

Visual Basic .NET allows you to write applications that can perform multiple tasks

independently. A task that has the potential of holding up other tasks can execute on a

separate thread, a process known as multithreading. By causing complicated tasks to run on

threads that are responsive to user input.

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Software DescriptionSoftware Description

Visual Basic .NET, the next generation of the Visual Basic language, is designed to

be a fast and easy way to create .NET applications, including XML Web services and

ASP.NET Web applications.

Visual Basic .NET has many new and improved features such as inheritance,

interfaces, and overloading that makes it a powerful object-oriented programming language.

Other new language features include free threading and structured exception handling. Visual

Basic .NET fully integrates the .NET Framework and the Common Language Runtime,

which together provide language interoperability, garbage collection, enhanced security, and

improved versioning support.

Visual Basic .NET represents a departure from previous versions of Visual Basic in

several ways. With a new development environment, an updated programming language, and

a new forms package, moving from Visual Basic 6.0 to Visual Basic .NET may at first appear

to be a daunting task.

In reality, much of what made Visual Basic distinctive has been retained and

improved to make development easier than ever before. Although there are many changes,

enhancements to the development environment and Help system ease the task of upgrading

your code to conform to Visual Basic

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SQL SERVER 2005

Microsoft SQL server is an application used to create computer databases for the

Microsoft windows family of server operating systems. It provides an environment used to

generate databases that can be accessed from workstations, the web, or other media such as a

personal digital assistant (PDA).

Microsoft SQL server is probably the most accessible and the most documented

enterprise database environment right now. This also means that any one can learn it a little

quicker than most other database environments on the market.

DATABASES

A database in Microsoft SQL server 2005 consists of a collection of tables that

contain data and other objects, such as views, indexes, stored procedures, and triggers,

defined to support activities performed with the data. The data stored in a database is usually

related to a particular subject or process, such as inventory information for manufacturing

warehouse.

ADMINISTRING SQL SERVER 2005

Microsoft SQL server 2005 administration applications, and the accompanying

services, are designed to assist the system administrator with all administrative tasks related

to maintaining and monitoring server performance and activities.

FEATURES OF SQL SERVER 2008

Microsoft SQL server 2008 features include:

INTERNET INTEGRATION

The SQL server 2000 database engine includes integrated XML support. It also has the

scalability, availability, and security features required to operate as the data storage

component of the largest web sites. The SQL server 2000 programming model is integrated

with the Windows DNA architecture for developing web applications, and SQL server 2000

supports features such as English Query and the Microsoft search service to incorporate user-

friendly queries and powerful search capabilities in web applications.

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SCALABILITY AND AVAILABILITY

The same database engine can be used across platforms ranging from laptop

computers running Microsoft Windows 200 Data Center Editions server 2000 Enterprise

Edition supports features such as federatedservers, indexed views, and large memory support

that allow it to scale to the performance levels required by the largest web sites.

ENTERPRISE-LEVEL DATABASE FEATURES

The SQL server 2000 relational database engine supports the features required to

support demanding data processing environments. The database engine protects data integrity

while minimizing the overhead of managing thousands of users concurrently modifying the

databases server 2000 distributed queries allow to reference data from multiple sources as if

it were a part of a SQL server 2000 database, while at the same time, the distributed data.

Replication allows maintaining multiple copies of data, while ensuring that the separate

copies remain synchronized.

EASE OF INSTALLATION, DEPLOYMENT, AND USE

SQL server 2000 includes a set of administrative and development tools that improve

upon the process of installing, deploying, managing, and using SQL server across several

sites. SQL server 2000 also supports a standards-based programming model integrated with

the windows DNA, making the use of SQL server databases and data warehouses a seamless

part of building powerful and scalable systems. These features allow the user to rapidly

deliver SQL server applications that customers can implement with a minimum of installation

and administrative overhead.

DATA WAREHOUSING

SQL Server 2000 includes tools for extracting and analyzing summary data for online

analytical processing server also includes tools for visually designing database and analyzing

data using English-based questions.

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IMPORTING AND EXPORTING DATA

Importing data is the process of retrieving data from sources external to Microsoft

SQL server and inserting it into SQL server tables. Exporting data is the process of extracting

data from an instance of SQL server into some user-specified format.

Importing data into an instance of SQL server can be a one-time occurrence (for

example, migrating data from another database system to an instance of SQL server). After

the initial migration is complete; the SQL server database is used directly for all data-related

tasks, rather than the original system.

Exporting data is a less frequent occurrence. SQL server provides tools and features

that allow applications, such as access or Microsoft excel, to connect and manipulate data

directly, rather than having to copy all the data from an instance of SQL server to the tool

before manipulating it. However, data may need to be exports from an instance of SQL server

regularly. In this case, the data can be export to a text file and then read by the application.

Alternatively, the user can copy data on an ad hoc basis.

SQL server provides tools for importing and exporting data to and from data sources,

including text files, ODBC data sources(such as Oracle databases),OLEDB data sources(such

as other instances of SQL server).ASCII text files, and Excel spreadsheets.

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2. SYSTEM ANALYSIS.2. SYSTEM ANALYSIS.

2.1 Requirement Analysis2.1 Requirement Analysis..

Analysis involves the requirement determination and specification. Basically it

involves establishing requirements for all system elements and then mapping those

requirements to software form. System analysis includes the investigation and possible

changes of the existing system.

Analysis is used to gain an understanding of the existing system and what is required

of it. At the conclusion of the system analysis, there is system description and a set of

requirements for a new system. If there is no existing system, then analysis only defines: The

requirements. Design phase, which follows these requirement.

The new system can build a fresh or by changing the existing system. Development

begins by defining a model of a new system and continues by converting this modal to a

working system. The modal of the system shows what the system must do to satisfy these

requirements. Finally, the models are converted to user procedures and computer programs.

Feasibility AnalysisFeasibility Analysis

The feasibility study is carried out to select the best system that meets the performance

requirements. Feasibility analysis is classified into 3 categories.

Economical Feasibility

Technical Feasibility

Operational Feasibility

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Economic Feasibility

Economic feasibility is the second part of resource determination. The basic resource

to consider is:

Time management

Time spent by the system analysis team.

Cost of doing the full system study

Estimated cost of the hardware

Estimated cost of software and software development

Technical Feasibility

The technical feasibility is in employing computers to the organization. The

organization is equipped with enough computers so that it is easier for updating. Hence the

organization has not technical difficulty in adding this system.

Operational Feasibility

The cost benefit ratio when analyzed worked out to be truthful. since the output is

comparatively more than the man power involved and there is support from the user in

implementing the new system. Hence it is operationally feasible.

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BACKGROUND STUDYBACKGROUND STUDY

The system study is the process of discovery, refinement, modeling and specification

of the tasks to be performed during any software development process. This chapter deals

with the comparison about the existing system and the proposed system.

The project is a user-friendly database application which enables the common people to know

about the information about various categories. A normal user able to use easily. Datas

stored in SQL database so it is unlimited. It is very fast to get the data and update the data.

2.1.1 Existing System2.1.1 Existing System

The software institute management system is already using access for storing the data.

So the access is not supporting to store the lot of datas. So this institute uses many hard

copies to store the data. So for those hard copies lot money is made as expenses.

2.1.2 Proposed System2.1.2 Proposed System

The existing system is unable to load lot of datas in access so for the alternatesolution for back end the SQL is used and for front end visual basic .net. It is very user-

friendly. The data timing for updating and retrieving time is very fast so time consuming

system. They are

The datas can be retrieved, update and modify easily.

By using the SQL able to store the lot of datas.

For this system it is enough to have the normal system configuration.

The datas stored are reliable, and secure.

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3. SYSTEM DESIGN3. SYSTEM DESIGN & DEVELOPMENT& DEVELOPMENT

3.1 Input Design

Validation means verifying that the data conforms to conditions. It is the form an

important part of an application the data entered using the user interface has to be validated

before it can be stored to the database are required in all types of application even the

smallest of application, typically as the complexity of the application increases ,the validation

implemented also increase.Student Details in this form is set to student id, name, address, phone.no, course fees,

course, date of join, batch time.

StaffDetails in this form is set to staff id, name, address, phone.no, salary, subject

handle.

Course-Details in this form is set to course id, name, duration of course, course fees.

3.2 Output Design Computer object is the most important and directed source of information to the

user. Efficient intelligible output design should improve the system relationship with the user

and help in decision making.

The output is designed in the following format:

Give each output a specific name or title.

Provide a sample of the output layout including areas, where printing may appear and

the location of each field.

Specify the procedure for providing the accuracy of data

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3.3Database Design:

Student Details:

Staff Details:

Field Name Data Type SizeStaff id Number 3

Name Text 15

Address Text 10

Phone. No Number 10

Salary Number 5

Course Handle Number 5

Course Details:

Field Name Data Type Size

Course id Number 3

Name Text 15

Duration Text 10

Total fees Number 5

Guide Of course Text 15


Student id Number 3

Name Text 15

Address Text 10

Phone. No Number 10

Course Text 10

Total Fees Number 5

Pay Number 5

Date of join Date/Time date

Batch Time Text 6

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Exam Registration Details:

Field Name Data Type SizeStudent id Number 4

Student Name Text 20

Certification Exam Text 15

Fees Number 5

Address Text 15

Date Date/Time Date

Time Text 6

Summer Course Details:


Student id Number 4

Name Text 20

Address Text 10

Course Text 10

Fees Number 5

Date Date/Time Date

Batch Time Text 6

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3.4 Module specification.3.4 Module specification.

Admission module:

This module gets input about the student enrollment details. These details includes

Student name, Address, Phone number, course details, batch time, Date of joining etc.

To update the information

Modify the information

Detail Module:In this module, one can view the information about the student details, staff details,

course details, material details, exam registration details, summer course details, seminar

details etc.

Duration of course

Amount of course

Exam Registration Module:

In this module, students exam registration details are noted and the particular of the

examination are noted:

Exam date and time

Student name , ID & address

Exam name & ID

Exam fees details

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Summer Course Module:

Special courses are conducted during the summer vacations are stored in this module.

These details includes Student name, Address, Phone number, course details, batch time,

Date of joining etc.

Report Module:

Generates an overall description of the reports for the following:

Reports of the student

Reports of the staff

Reports of the course.

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3.5 Data Flow Diagram 1:

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TrainingCentre

Staff

Details

Student

admission

Course

Details

Studen

tDetails

Issue

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DataFlowDiagram2:

20

Training

Centre

Exam

Registration

Summer

Course

Exam

Details

Summer

Course

Details


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3.6 Entity Relationship Diagram

SOFTWARE INSTITUTE MANAGEMENT SYSYTEM

DETAILS ISSUES INSTALL REGISTER REPORT

EXIT

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ADMISSION


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4. SYSTEM TESTING AND IMPLEMENTATIONSYSTEM TESTING AND IMPLEMENTATION

4.1SYSTEM TESTING

System testing is the stage of implementing that is aimed at ensuring that system

works efficiently. Testing is very important to the success of the system. Many numbers of

tests is performed for every new proposed system before the system is ready for the users

usage.

For this project test such as validation testing, Output testing and many other testing

are performed effectively and found that the system to be just right.

By the processes of system testing each module, function and subroutine of the

project is tested indugialy and found the system to be effective and free from error.

4.1.1 Unit Testing

Unit testing focuses on verification effort on the smallest unit of software design-the

software component or module. The unit testing is white-box Oriented, and the step can be

conducted in parallel for multiple components.

4.1.2 Validation Testing

Software is completely assembled as a package, interfacing errors have been

uncovered and corrected and as a final series of software test validation test begins.Validation testing can be defined in many ways, but simple definition is that validation

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succeeds when the software functions in a manner that can be reasonably expected by the

customer. After a validation test has been conducted, one of the two possible conditions

exists. The function or performances characteristics conform to specifications are expected.

4.1.3 Output Testing

The output testing for the proposed system is done for check the expected output,

since no system could be useful if it does not produce the required output in specific format.

The outputs generated or displayed by the system under consideration are tested by asking the

users about the same required by them, here the output format of the screen to be correct as

the format was designed in the system design phase according to the user needs.

4.2. SYSTEM IMPLEMENTATION

Implementation is the stage of the project where the theoretical design is turned into a

working system. At this stage the main work load, the greatest upheaval and the major

impact on the existing system shifts to the user department. If the implementation is not

carefully planned a controlled it can cause chaos and confusion.

Implementation includes all those activities that take place to convert from the old

system to the new one. The new system may be totally new, replacing an existing manual or

automated system or it may be a major modification to an existing system. Proper

implementation is essential to provide a reliable system to meet the organization

requirements.

The process of putting the developed system in actual use is called system

implementation. This includes all those activities that take place to convert from the old

system to the new system. The system can be implemented only after thorough testing is

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done and if it is found to be working according to the specifications. The system personnel

check the feasibility of the system.

The most crucial stage is achieving a new successful system and giving confidence onthe new system for the user that it will work efficiently and effectively. It involves careful

planning, investigation of the current system and its constraints on implementation, design of

methods to achieve the changeover. The more complex the system being implemented, the

more involved will be the system analysis and the design effort required just for

implementation. The system implementation has three main aspects. They are education and

training, system testing and changeover.

The key to reducing maintenance while working, if possible to do essential tasks.

1. More accurately defining user requirements during system development.

2. Assembling better systems documentation.

3. Using more effective methods for designing, processing, and login and communicating

information with project team members.

4. Making better use of existing tools and techniques.

5. Managing system engineering process effectively

System testing is the stage of implementing that is aimed at ensuring that system works

efficiently. Testing is very important to the success of the system. Many numbers of tests is

performed for every new proposed system before the system is ready for the users usage.

For this project test such as validation testing, Output testing and many other testing

are performed effectively and found that the system to be just right.

By the processes of system testing each module, function and subroutine of the

project is tested individually and found the system to be effective and free from error.

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5. CONCLUSION5. CONCLUSION

The Software institution management system thus records students, staffs and courses

details. As it replaces the handwritten documents with the new age digitization, enables an

organization to keep large amount of data for a long time and also records the registration of

exam, summer course, install payment and seminar function.

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6. FUTURE ENHANCEMENT6. FUTURE ENHANCEMENT

There is a large scope for future enhancement for this project. Some of the features

include:

Online student enrollment system.

Online course can be conducted.

Online exam registration module.

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7. BIBLIOGRAPHY7. BIBLIOGRAPHY

Reference Books:Reference Books:

Visual basic .NET programming Black Book

Visual basic .NET Complete Reference

Object Oriented Concepts in Visual basic .NET

Reference Websites:Reference Websites:

MSDN help pages

www.microsoft.com

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8.APPENDIX

A. Screen Layout :

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FIGURE 1: HOME PAGE

FIGURE 2: STUDENT ADMISSION

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FIGURE 3: STAFF APPOINTMENT

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FIGURE 4: ADD ON NEW COURSE

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FIGURE 5: STUDENT DETAILS

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FIGURE 6: STAFF DETAILS

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FIGURE 7: COURSE DETAILS

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FIGURE 8: EXAM DETAILS

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FIGURE 9: SUMMER COURSE DETAILS

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FIGURE 10: SEMINAR FUNCTION DETAILS

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FIGURE 11: MATERIAL ISSUE

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FIGURE 12: STUDENT REPORT

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FIGURE 13: STAFF REPORT

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FIGURE 14: COURSE REPORT

Documents

Project(Student Exam Reg)