Projects Managing Projects 2012 13

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<ul><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 1/55</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 2/55</p><p>Definitions</p><p> Purpose of projects</p><p> Project management</p><p> Stakeholders</p><p>Project life cycle Planning tools &amp; techniques</p><p> Post-implementation review</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 3/55</p><p>What is a project?</p><p>...a managed collection of activities to</p><p>bring about a desired change(CCTA, 1997)</p><p>...a temporary endeavour undertaken</p><p>to create a unique product or service</p><p>(PMBoK, 1996)</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 4/55</p><p>Why do we have projects?</p><p> solve a particular problem</p><p> exploit a new opportunity</p><p> part of the requirements of your degree</p><p> demonstrate theory in a practical example</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 5/55</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 6/55</p><p>Stakeholder analysis</p><p>Astakeholderin a project is a personor organisation who:</p><p> is involved with...</p><p> is affected by...</p><p>can affect the outcome of...the project</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 7/55</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 8/55</p><p>Project life cycle</p><p> Four phase life cycle</p><p>...there are other models in use</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 9/55</p><p>Project life cycle</p><p> Four basic phases</p><p> conceptualisation</p><p> definition/plan</p><p> execution/implementation</p><p> finishing/completion</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 10/55</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 11/55</p><p>Why plan?</p><p> Planning has its own costs</p><p>Benefits must outweigh costs Good planning will benefit the project</p><p> Bad planning can add to the cost offailure</p><p>Don't over-plan allow flexibility too detailed may be impossible to achieve</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 12/55</p><p>If we fail toplan</p><p>weplanto fail!</p><p>1212</p><p>Why plan?</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 13/55</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 14/55</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 15/55</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 16/55</p><p>What STEEPLE factorscan youidentify for your final year project?</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 17/55</p><p> Clear project objectives are vitalto planning</p><p> Allow successof the project to be evaluated</p><p>Enableprioritiesto be set</p><p> Enable conflictsto be resolved</p><p> Provide direction and motivation</p><p> Published so key stakeholders are aware of them</p><p> Must be SMART</p><p> Enable evaluationat the end</p><p>o ... did you meet the objectives? ...if not, why not?</p><p>Objectives</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 18/55</p><p>Objectives</p><p>= Specific and written down</p><p>= Time-framed</p><p>= Agreed, Aligned, Achievable</p><p>= Measurable</p><p>= Realistic, Relevant</p><p>S</p><p>MA</p><p>RT</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 19/55</p><p>SMART Objectives</p><p> Increase UK sales volume of ring binders by 5% by 30 June 2013</p><p>Example:</p><p>the objective is:</p><p>specific and written down</p><p>measurableincrease UK sales volume of ring binders by 5%</p><p>achievableby the staff concerned, agreedby those involved,</p><p>alignedto the requirements of the organisation</p><p>relevantto organisations sales targets, realisticin terms of</p><p>outlets</p><p>time-framedby 30 June 2013</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 20/55</p><p>What SMART objectivescan youidentify for your final year project?</p><p>At the end of the project report, reflecton how well SMART objectives have</p><p>been met</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 21/55 </p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 22/55</p><p>2222</p><p>Work Breakdown Structure</p><p>work packagescould include:</p><p> Analyse existing system</p><p> Design and develop new system</p><p> Test new system</p><p> Implement new system</p><p> Evaluate new system Analyse &amp; interpret results</p><p> Write project report</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 23/55 </p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 24/55</p><p>2424</p><p>Work Breakdown Structure</p><p>taskscould include: identify key staff in client organisation</p><p> set questions for questionnaire</p><p> dummy run of questionnaire</p><p> draft chapters for project report</p><p> prepare slides for presentation</p><p> amend questions for questionnaire</p><p> issue questionnaire</p><p> analyse data from questionnaire</p><p> write report</p><p> have report proof read</p><p> submit report</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 25/55</p><p>Work Breakdown Structuremust match Gantt chart</p><p>Project Breakdown: complete structure</p><p>Task 1.1.1</p><p>Task 1.1.2</p><p>Task 1.1.3</p><p>Task 1.1.4</p><p>Activity 1.1</p><p>Task 1.2.1</p><p>Task 1.2.2</p><p>Task 1.2.3</p><p>Activity 1.2</p><p>Task 1.3.1</p><p>Task 1.3.2</p><p>Activity 1.3</p><p>WP 1 WP 2 WP 3</p><p>Task 4.1.1Task 4.1.2</p><p>Task 4.1.3</p><p>Activity 4.1</p><p>Task 4.2.1Task 4.2.2</p><p>Task 4.2.3</p><p>Task 4.2.4</p><p>Task 4.2.5</p><p>Activity 4.2</p><p>WP 4</p><p>Complete Project</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 26/55</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 27/55 </p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 28/55</p><p>Resources</p><p> Human you</p><p> your supervisor</p><p> your client</p><p> your end-users...</p><p> Other Equipment</p><p> Tools</p><p> Office space</p><p> Information</p><p> Raw materials</p><p> and so on ... </p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 29/55</p><p>Milestones</p><p> Milestones</p><p> significant eventsin the project plan</p><p> normally correspond to key deliverables interim report to project supervisor</p><p> interim presentation on project progress</p><p> final presentation</p><p> submission of project report</p><p> milestones and dates are agreed with key</p><p>stakeholders at the baseline plan stage</p><p>milestones often become fixed </p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 30/55</p><p>What milestonescan you identify foryour final year project?</p><p>Final submission of project?</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 31/55</p><p>Gantt chartsmust match WBS</p><p>ID Task Name Duration</p><p>1 Task 1 3 days</p><p>2 Task 2 2 days</p><p>3 Task 3 5 days</p><p>4 Task 4 3 days</p><p>5 Task 5 6 days</p><p>6 Task 6 3 days</p><p>7 Task 7 4 days</p><p>8 Task 8 1 day</p><p>T F S S M T W T F S S M T W T F</p><p>12 Mar '00 19 Mar '00</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 32/55</p><p>Gantt charts</p><p>Gantt charts show tasks/activities against time</p><p>Tasks could include:</p><p> request Jones paper from library</p><p> request Smith paper from author</p><p> review paper by Jones</p><p>review paper by Smith interview subjects</p><p> set questions for questionnaire</p><p> issue questionnaire</p><p> analyse data from questionnaire</p><p>write report</p><p> have report proof read</p><p> submit report</p><p> cite references</p><p> build references section</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 33/55</p><p>Gantt charts</p><p>Time line:</p><p>week1</p><p>week2</p><p>week3</p><p>week4</p><p>week5</p><p>week6</p><p>week7</p><p>week8</p><p>week9</p><p>Week10</p><p>Week11</p><p>week12</p><p>Activities:</p><p>Request Jones paper</p><p>Request Smith paper</p><p>Review Jones paper</p><p>review Smith paper</p><p>Interview subjects</p><p>set q's for questionnaire</p><p>issue questionnaire</p><p>Analyse data from q'naire</p><p>have report proof read</p><p>Write report</p><p>Cite references</p><p>Build References section</p><p>Submit report</p><p> Can set questions while requesting and reviewing papers</p><p> Might not need two full weeks </p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 34/55</p><p>34</p><p>Gantt charts</p><p>Time line:</p><p>week1</p><p>week2</p><p>week3</p><p>week4</p><p>week5</p><p>week6</p><p>week7</p><p>week8</p><p>week9</p><p>Week10</p><p>Week11</p><p>week12</p><p>Activities:</p><p>Request Jones paper</p><p>Request Smith paper</p><p>Review Jones paper</p><p>review Smith paper</p><p>Interview subjects</p><p>set q's for questionnaire</p><p>issue questionnaire</p><p>Analyse data from q'naire</p><p>have report proof read</p><p>Write report</p><p>Cite references</p><p>Build References section</p><p>Submit report</p><p> Might be able to start this taskearly</p><p>...and finish early </p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 35/55</p><p>35</p><p>Gantt charts</p><p>Time line:</p><p>week1</p><p>week2</p><p>week3</p><p>week4</p><p>week5</p><p>week6</p><p>week7</p><p>week8</p><p>week9</p><p>Week10</p><p>Week11</p><p>week12</p><p>Activities:</p><p>Request Jones paper</p><p>Request Smith paper</p><p>Review Jones paper</p><p>review Smith paper</p><p>Interview subjects</p><p>set q's for questionnaire</p><p>issue questionnaire</p><p>Analyse data from q'naire</p><p>have report proof read</p><p>Write report</p><p>Cite references</p><p>Build References section</p><p>Submit report</p><p> Might not haveto start this task straight away</p><p>Might want to delaywhile doing other things</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 36/55</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 37/55</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 38/55</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 39/55</p><p>39</p><p>Gantt charts</p><p>Time line:</p><p>week1</p><p>week2</p><p>week3</p><p>week4</p><p>week5</p><p>week6</p><p>week7</p><p>week8</p><p>week9</p><p>Week10</p><p>Week11</p><p>week12</p><p>Activities:</p><p>Request Jones paper</p><p>Request Smith paper</p><p>Review Jones paper</p><p>review Smith paper</p><p>Interview subjects</p><p>set q's for questionnaire</p><p>issue questionnaire</p><p>Analyse data from q'naire</p><p>have report proof read</p><p>Write report</p><p>Cite references</p><p>Build References section</p><p>Submit report</p><p> Analyse data before interviewing subjects</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 40/55</p><p>4040</p><p>Gantt charts</p><p>Time line:</p><p>week1</p><p>week2</p><p>week3</p><p>week4</p><p>week5</p><p>week6</p><p>week7</p><p>week8</p><p>week9</p><p>Week10</p><p>Week11</p><p>week12</p><p>Activities:</p><p>Request Jones paper</p><p>Request Smith paper</p><p>Review Jones paper</p><p>review Smith paper</p><p>Interview subjects</p><p>set q's for questionnaire</p><p>issue questionnaire</p><p>Analyse data from q'naire</p><p>have report proof read</p><p>Write report</p><p>Cite references</p><p>Build References section</p><p>Submit report</p><p> Interview subjects before writing report</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 41/55</p><p>4141</p><p>Gantt charts</p><p>Time line:</p><p>week1</p><p>week2</p><p>week3</p><p>week4</p><p>week5</p><p>week6</p><p>week7</p><p>week8</p><p>week9</p><p>Week10</p><p>Week11</p><p>week12</p><p>Activities:</p><p>Request Jones paper</p><p>Request Smith paper</p><p>Review Jones paper</p><p>review Smith paper</p><p>Interview subjects</p><p>set q's for questionnaire</p><p>issue questionnaire</p><p>Analyse data from q'naire</p><p>have report proof read</p><p>Write report</p><p>Cite references</p><p>Build References section</p><p>Submit report</p><p>Have report proof read before submission</p><p>i k</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 42/55</p><p>Risk Management:Analyse and Assign Risks</p><p>Identify: What are the potential risks?</p><p>Assess: What is the impactof each risk?</p><p> What is the likelihoodof the risk occurring?</p><p> How can the risk bepreventedor identified early?</p><p> What needs to be doneif the risk does occur?</p><p>Allocate: To whom can I assignthe risk?</p><p>this will be you!</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 43/55</p><p>43</p><p>What riskscan you identify in your planfor your final year project?</p><p>What couldpossiblygo wrong?</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 44/55</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 45/55</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 46/55</p><p>46</p><p>What resourcescan you identify foryour final year project?</p><p>How will tasks be balanced withactivities on other modules?</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 47/55</p><p>Network diagrams</p><p>Powerful tools to represent and optimisecomplex schedules</p><p> Not as intuitive as Gantt charts Planning rather management reporting tool</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 48/55</p><p>Critical path methodMust match Gantt chart and WBS</p><p>10</p><p>0,0</p><p>20</p><p>2,2</p><p>50</p><p>7,970</p><p>12,12</p><p>80</p><p>15,15</p><p>30</p><p>6,7</p><p>40</p><p>8,9</p><p>60</p><p>5,5</p><p>A</p><p>2</p><p>B</p><p>4</p><p>D</p><p>3</p><p>C</p><p>5</p><p>E</p><p>2 F</p><p>3G</p><p>3</p><p>H</p><p>7</p><p>I</p><p>3</p><p>EETLET</p><p>Critical path</p><p>The longest path</p><p>through the network isthe shortesttimethe project can take</p><p>The critical path is the path withzero float; anydelay will mean</p><p>the whole projectwill be late</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 49/55</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 50/55</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 51/55</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 52/55</p><p>Post-implementation review (PIR)</p><p> Includes:</p><p> identification offaults &amp; suggested enhancements</p><p> agreement on what needs to go in a future release</p><p> success of project in terms ofbudget / timescale</p><p> success of system in meeting objectives</p><p> development practicesthat worked well or badly</p><p>Chaffey (2003)</p><p> Can you identify further workrelated to your project?</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 53/55</p><p>How PIR helps future projects</p><p> Learn from what has been done:</p><p> avoid failure in the future</p><p> employ techniques found to be useful</p><p> reinforcegood practice</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 54/55</p><p>Conclusion</p><p> Project life cycle</p><p> basic framework for any project</p><p> going on holiday</p><p> organising an event</p><p> final year project</p><p> Planning tools &amp; techniques</p><p>useful methods to help you plan what you are going to do</p><p> what you have done so far</p><p> what there is left to do</p></li><li><p>7/31/2019 Projects Managing Projects 2012 13</p><p> 55/55</p><p>Further reading</p><p> Bentley C (1997) PRINCE 2: A Practical Handbook Oxford:Butterworth-Heinemann</p><p> Brooks F. (1995) The Mythical Man-Month (Anniversary Edition),</p><p>Harlow: Addison-Wesley Burke R (2003). Project Management: Planning and Control</p><p>Techniques, Chichester: Wiley</p><p> Central Computer &amp; Telecommunications Agency (1997) PRINCE2: An Outline, London: The Stationery Office</p><p> Field M &amp; Keller L (1998) Project Management, Oxford:International Thomson Business Press</p></li></ul>