Project preparation in the Municipality of Koper

Ivana Štrkalj

International projects’ manager

Pula, 17.11.2010

Slovenia and incomes from the European Union

Programmeperiod

2004-2006458,2 mio €

229,1 mio €/year

Programme period

2007-2013

5.128 mio €

732,6 mio €/year

Financial perspective of European Union

2006 vs. 2013 in %

6,6

32,1

47,4

0,9

6,5 5,6

35,7

9,9

40,4

6,4

1,5

6,1

0

5

10

15

20

25

30

35

40

45

50

1A Competition 1B Cohesion 2 Natural goods 3 Justice 4 General role 5 Administration

20062013

Source: European Commission; Inforegio

Developing incentives of EU have increased 3 to 4 times in period

2007-2013

Operational programme of environmental and transport infrastructure development

Operational programme for development of human resources

Operational programme for strengthening regional development potentials

Cross border operational programmes:cross border cooperation with Croatia, cross border cooperation with Austria, cross border cooperation with Italy, cross border cooperation with Hungary, cross border cooperation in Adriatic initiative.

Trans national operational programmes:Alpine space, South East Europe, Central Europe, Mediterranean

Programme of rural development

Programme of fishery development

1436 mio €

645 mio €

1556 mio €

86 mio €

6 mio €

803 mio €

18 mio €

EU total 4.551 million € +

national co-participation 907 million € =

Total sum 5.458 million €

Indicative division of available resources of the regional development programme

for the period 2007-2013

RegijaŠtevilo

prebivalcev2007-2013

EUR DeležEUR na

prebivalcaGoriška 119.541 40.282.629 6,88 336,98Gorenjska 198.713 59.319.058 10,13 298,52Obalno-kraška 105.313 31.181.467 5,32 296,08Osrednjeslovenska 498.378 15.657.194 2,67 31,42Pomurska 122.483 70.194.294 11,98 573,09Notranjsko-kraška 51.132 23.328.479 3,98 456,24Podravska 319.282 133.998.779 22,87 419,69Spodnjeposavska 69.940 29.352.452 5,01 419,68Zasavska 45.468 18.598.385 3,17 409,04Koroška 73.905 27.595.505 4,71 373,39JV Slovenija 139.434 50.928.355 8,69 365,25Savinjska 257.525 85.401.555 14,58 331,62Skupaj 2.001.114 585.838.151 100,00 292,76

RegijaŠtevilo

prebivalcev2007-2013

EUR DeležEUR na

prebivalcaGoriška 119.541 40.282.629 6,88 336,98Gorenjska 198.713 59.319.058 10,13 298,52Obalno-kraška 105.313 31.181.467 5,32 296,08Osrednjeslovenska 498.378 15.657.194 2,67 31,42Pomurska 122.483 70.194.294 11,98 573,09Notranjsko-kraška 51.132 23.328.479 3,98 456,24Podravska 319.282 133.998.779 22,87 419,69Spodnjeposavska 69.940 29.352.452 5,01 419,68Zasavska 45.468 18.598.385 3,17 409,04Koroška 73.905 27.595.505 4,71 373,39JV Slovenija 139.434 50.928.355 8,69 365,25Savinjska 257.525 85.401.555 14,58 331,62Skupaj 2.001.114 585.838.151 100,00 292,76

Municipal approach towards the funds

Division among direct and indirect European funding/calls = different approach for submission of projects’ proposals

DIRECT calls = EU gives funds to ministries = 3 OP + rural development + fishery developmentNational law rules + investment documents + CBA analysis + publicly known scale of evaluation = MORE MONEY easier approach with better turnovers

INDIRECT calls = cross border + trans national + European commission (DG)International partnerships + much more coordination + international public procurement rules (PRAG) + very strong political influence at the evaluation process + LESS MONEY for more involvement

Municipal personnel and financial limitation to projects presentation

processesEducation and involvement of employees in the international events – local national and international networking of politicians and TECHNICIANSBudget (1 year) and plan of development programmes (3 years forecast) = yearly approval process Provide the money for at least 1 year before the financial flow is concludedProject presentation and the approval/rejection of project idea = up or more than 1 year before the final decisions are made (5-10 days for clarifications!!!)

Qualities of good project manager

1. Contract management and planning:SKILLS: planning, measurement of objectives, exploitation and integration, risk management, contract management, managing project meetings, documents archive processing.

2. Quality management: SKILLS: quality planning, quality control and assurance, deliverable control an integration internal review and external review.

3. Financial reporting:SKILLS: introduction to financial reporting, financial statement reporting, effort reporting and control, financial audit.

4. Working and team management: SKILLS: deliverable team management, social team factors, cultural aspects.

Direct calls easies control and execution 5 tenders of regional development programme:

Industrial and craft development area at Srmin= 3.142.229,00 €; 2007-2010Construction of pipelines for water distribution and for waste waters collections in the Zazid village = 2.549.244,00 €; 2008-2009Secondary waste water network of the village Škofije 1st phase – 1st step = 1.863.540,00 €; 2010-2011Secondary waste water network of the village Dekani 1st phase – 1st step = 5.365.380,00 €; 2010-2011

Development of border areas with Croatia

1. Local community Graščišče – street form Gračišče to Smokvica = 425.000,00 €

Development of rural areas; Ministry of agriculture, forestry and food; development and reconstruction of villages1. Local community Gradin v Brezovici = 171.999,30 €

Composition of energy concept of Municipality of Koper; Ministry of

environment

1. MOK (public buildings) = 8.000,00 €

Indirect calls???

INDIRECT calls = very late start end 2008 and end of year 20091. cross border 5 approved projects+ 22 in stand by2. trans national 5 projects???3. European commission (DG) 1 approved + 4???

Already involved in 6 trans national projects through financing the activities of the Regional development centre.Collaboration and acquaintance with the Port of Koper and transport / logistics / ecological projects = new opportunities

How many projects can we propose?Are we going to be able to realize them – personnel and financial

aspect?Big uncertainty about the results –

many times with significantly important political footprint!!!

Basic conditions for successful project proposal :

Faultless project documentation (paper + electronic version); Documents of identification of investment projectsInvestment programmesCBA analysisFeasibility studiesGlobal environment impact studies

Some problems and possible solutions projects’ execution:

Difficulty of internet visibility of tenders (ministries and European Union) . Preparation of some basic documentation in stock Local community development plans in a long term periodSystem of ex post financial flow = pre financing in very rare in practice Big debts of all local communities Taxation of added value is sometimes justified or not justified (pay attention!)Different informatics systems for the financial and documentation reviews of each operational programme for example ISAAR; Maintenance of the project results for at least 5 years after its end; more financial means are needed to assure the after project’s life.

Thank you for your kind attention!

Contacts for any further information:

Ivana Štrkaljtel: +386 /(0)5/ 66 46 254e-mail: ivana.strkalj@koper.si