Project Plan - Policies & Procedures v 300

ID Task Mode

Task Name DurationStart Finish Predecessors

1 Assistance in Development & Compilation of Policies & Procedures113 daysWed 15-10-14 Thu 16-04-152 Project Initiation 17 days Wed 15-10-14 Wed 12-11-143 Mobilize Consultants Team 1 day Wed 15-10-14 Thu 16-10-144 Obtain existing policies & procedures / office memos, if any 4 days Wed 15-10-14 Tue 21-10-14 3SS5 Obtain list of key policy owners / champions / faculty

members3 days Wed 15-10-14 Mon 20-10-14 3SS

6 Review existing policies & procedures / office memos 5 days Mon 20-10-14 Tue 28-10-14 57 Discuss end to end brief policy areas with process owners /

champions4 days Tue 28-10-14 Tue 04-11-14 6

8 Prepare & submit Project Plan 2 days Tue 04-11-14 Thu 06-11-14 79 Obtain Sign-off on Project Plan 3 days Thu 06-11-14 Wed 12-11-14 8

10

11 Development of Policy Framework 27 days Wed 12-11-14 Wed 24-12-14 912 Review and understand existing policies & procedures areas 8 days Wed 12-11-14 Tue 25-11-14 913 Interview with policy owners to identify policy areas and

design principles with preliminary process understanding through discussions

8 days Tue 25-11-14 Mon 08-12-14 12

14 Discuss and agree with process owner policy & procedures areas to be developed on best practices or revised as per process owner feedback

7 days Tue 25-11-14 Fri 05-12-14 13SS

15 Develop Policy Framework 9 days Fri 05-12-14 Fri 19-12-14 1416 Submit and Obtain Sign-off on Policy Framework 3 days Fri 19-12-14 Wed 24-12-14 1517

18 Development / Compilation / Updation of Policies & Procedures96 days Wed 12-11-14 Thu 16-04-15 919 Policies & Procedures for Student Affairs & Academic Support40 days Wed 12-11-14 Thu 15-01-15 9

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Project: msproj11Date: Tue 28-10-14

ID Task Mode


20 Review & understand existing Policies & Procedures 10 days Wed 12-11-14 Thu 27-11-14 921 Walkthrough of key processes with the Process

Champions / Owners7 days Thu 27-11-14 Tue 09-12-14 20

22 Map policies with relevant processes 6 days Tue 09-12-14 Thu 18-12-14 2123 Compile / update existing policies & procedures in line

with Dean or HOD requirements12 days Thu 18-12-14 Wed 07-01-15 22

24 Submit and obtain Sign-Off on Policies & Procedures 5 days Wed 07-01-15 Thu 15-01-15 2325 Policies & Procedures for Academic Affairs 51 days Thu 15-01-15 Wed 08-04-15 2426 Review & understand existing Policies & Procedures 10 days Thu 15-01-15 Fri 30-01-15 2427 Walkthrough of key processes with the Process

Champions / Owners15 days Fri 30-01-15 Wed 25-02-15 26

28 Map policies with relevant processes 7 days Wed 25-02-15 Mon 09-03-15 2729 Compile / update existing policies & procedures in line

with Dean or HOD requirements14 days Mon 09-03-15 Tue 31-03-15 28

30 Submit and obtain Sign-Off on Policies & Procedures 5 days Wed 01-04-15 Wed 08-04-15 2931 Policies & Procedures for University of Advancement 38 days Wed 12-11-14 Mon 12-01-15 932 Review & understand existing Policies & Procedures 12 days Wed 12-11-14 Mon 01-12-14 933 Walkthrough of key processes with the Process

Champions / Owners6 days Mon 01-12-14 Wed 10-12-14 32

34 Map policies with relevant processes 5 days Wed 10-12-14 Thu 18-12-14 3335 Develop / Compile / update existing policies & procedures

in line with best practices / Dean or HOD requirements10 days Thu 18-12-14 Mon 05-01-15 34

36 Submit and obtain Sign-Off on Policies & Procedures 5 days Mon 05-01-15 Mon 12-01-15 35

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37 Policies & Procedures for Facilities Management 27 days Tue 13-01-15 Wed 25-02-15 3638 Review & understand existing Policies & Procedures 7 days Tue 13-01-15 Thu 22-01-15 3639 Walkthrough of key processes with the Process

Champions / Owners4 days Thu 22-01-15 Thu 29-01-15 38

40 Map policies with relevant processes 3 days Thu 29-01-15 Tue 03-02-15 3941 Develop / Compile / update existing policies & procedures

in line with best practices / Dean or HOD requirements8 days Tue 03-02-15 Tue 17-02-15 40

42 Submit and obtain Sign-Off on Policies & Procedures 5 days Tue 17-02-15 Wed 25-02-15 41

43 Policies & Procedures for University Administration 27 days Wed 25-02-15 Thu 09-04-15 4244 Review & understand existing Policies & Procedures 7 days Wed 25-02-15 Mon 09-03-15 4245 Walkthrough of key processes with the Process

Champions / Owners4 days Mon 09-03-15 Fri 13-03-15 44

46 Map policies with relevant processes 3 days Fri 13-03-15 Thu 19-03-15 4547 Develop / Compile / update existing policies & procedures

in line with best practices / Dean or HOD requirements8 days Thu 19-03-15 Thu 02-04-15 46

48 Obtain Sign-Off on Policies & Procedures 5 days Thu 02-04-15 Thu 09-04-15 4749 Policies & Procedures for Business Affairs 41 days Wed 12-11-14 Fri 16-01-15 950 Review & understand existing Policies & Procedures 12 days Wed 12-11-14 Mon 01-12-14 951 Walkthrough of key processes with the Process


52 Map policies with relevant processes 6 days Wed 10-12-14 Fri 19-12-14 51

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53 Develop / Compile / update existing policies & proceduresin line with best practices / Dean or HOD requirements

12 days Fri 19-12-14 Thu 08-01-15 52

54 Obtain Sign-Off on Policies & Procedures 5 days Thu 08-01-15 Fri 16-01-15 53

55 Policies & Procedures for Internal Audit 28 days Fri 16-01-15 Tue 03-03-15 5456 Review & understand existing Policies & Procedures 7 days Fri 16-01-15 Wed 28-01-15 5457 Walkthrough of key processes with the Process

Champions / Owners3 days Wed 28-01-15 Mon 02-02-15 56

58 Map policies with relevant processes 3 days Mon 02-02-15 Fri 06-02-15 5759 Develop / Compile / update existing policies & procedures

in line with best practices / Dean or HOD requirements10 days Mon 09-02-15 Tue 24-02-15 58

60 Obtain Sign-Off on Policies & Procedures 5 days Tue 24-02-15 Tue 03-03-15 59

61 Policies & Procedures for Business & Finance 27 days Tue 03-03-15 Thu 16-04-15 6062 Review & understand existing Policies & Procedures 7 days Tue 03-03-15 Fri 13-03-15 6063 Walkthrough of key processes with the Process

Champions / Owners3 days Fri 13-03-15 Thu 19-03-15 62

64 Map policies with relevant processes 3 days Thu 19-03-15 Wed 25-03-15 6365 Develop / Compile / update existing policies & procedures

in line with best practices / Dean or HOD requirements9 days Wed 25-03-15 Wed 08-04-15 64

66 Obtain Sign-Off on Policies & Procedures 5 days Wed 08-04-15 Thu 16-04-15 6567 Policies & Procedures for University Library 42 days Wed 12-11-14 Mon 19-01-15 9

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68 Review & understand existing Policies & Procedures 12 days Wed 12-11-14 Mon 01-12-14 969 Walkthrough of key processes with the Process

Champions / Owners7 days Mon 01-12-14 Thu 11-12-14 68

70 Map policies with relevant processes 4 days Thu 11-12-14 Thu 18-12-14 6971 Develop / Compile / update existing policies & procedures

in line with best practices / Dean or HOD requirements14 days Thu 18-12-14 Fri 09-01-15 70

72 Obtain Sign-Off on Policies & Procedures 5 days Fri 09-01-15 Mon 19-01-15 71

73 Policies & Procedures for Office of Research 39 days Mon 19-01-15 Tue 24-03-15 7274 Review & understand existing Policies & Procedures 11 days Mon 19-01-15 Wed 04-02-15 7275 Walkthrough of key processes with the Process

Champions / Owners7 days Wed 04-02-15 Tue 17-02-15 74

76 Map policies with relevant processes 4 days Tue 17-02-15 Tue 24-02-15 7577 Develop / Compile / update existing policies & procedures

in line with best practices / Dean or HOD requirements12 days Tue 24-02-15 Fri 13-03-15 76

78 Obtain Sign-Off on Policies & Procedures 5 days Fri 13-03-15 Tue 24-03-15 7779 Policies & Procedures for Human Resource 41 days Wed 12-11-14 Fri 16-01-15 980 Review & understand existing Policies & Procedures 12 days Wed 12-11-14 Mon 01-12-14 981 Walkthrough of key processes with the Process


82 Map policies with relevant processes 6 days Wed 10-12-14 Fri 19-12-14 81

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83 Develop / Compile / update existing policies & proceduresin line with best practices / Dean or HOD requirements

12 days Fri 19-12-14 Thu 08-01-15 82

84 Obtain Sign-Off on Policies & Procedures 5 days Thu 08-01-15 Fri 16-01-15 83

85 Policies & Procedures for Equal Opportunity Programs 23 days Fri 16-01-15 Tue 24-02-15 8486 Review & understand existing Policies & Procedures 5 days Fri 16-01-15 Fri 23-01-15 8487 Walkthrough of key processes with the Process

Champions / Owners3 days Mon 26-01-15 Thu 29-01-15 86

88 Map policies with relevant processes 2 days Thu 29-01-15 Mon 02-02-15 8789 Develop / Compile / update existing policies & procedures

in line with best practices / Dean or HOD requirements8 days Mon 02-02-15 Mon 16-02-15 88

90 Obtain Sign-Off on Policies & Procedures 5 days Mon 16-02-15 Tue 24-02-15 89

91 Policies & Procedures for Business Development 26 days Tue 24-02-15 Tue 07-04-15 9092 Review & understand existing Policies & Procedures 7 days Tue 24-02-15 Fri 06-03-15 9093 Walkthrough of key processes with the Process

Champions / Owners3 days Fri 06-03-15 Wed 11-03-15 92

94 Map policies with relevant processes 3 days Wed 11-03-15 Mon 16-03-15 9395 Develop / Compile / update existing policies & procedures

in line with best practices / Dean or HOD requirements8 days Mon 16-03-15 Mon 30-03-15 94

96 Obtain Sign-Off on Policies & Procedures 5 days Mon 30-03-15 Tue 07-04-15 9597 Policies & Procedures for Information Technology 46 days Thu 15-01-15 Tue 31-03-15 9FS+40 days

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98 Review & understand existing Policies & Procedures 5 days Thu 15-01-15 Thu 22-01-15 999 Walkthrough of key processes with the Process

Champions / Owners3 days Thu 22-01-15 Wed 28-01-15 98

100 Map policies with relevant processes 3 days Wed 28-01-15 Mon 02-02-15 99101 Develop / Compile / update existing policies & procedures

in line with best practices / Dean or HOD requirements30 days Mon 02-02-15 Tue 24-03-15 100

102 Obtain Sign-Off on Policies & Procedures 5 days Tue 24-03-15 Tue 31-03-15 101

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Documents

Project Plan - Policies & Procedures v 300