DNV GL © 2013 05 March 2019 SAFER, SMARTER, GREENERDNV GL © 2013

05 March 2019

Gro Oftedal

Project Online in DNV GL , inDigital Solutions and Group Technology and Research

1

For Intersoft seminar

DNV GL © 2013 05 March 20192

Key learning

DNV GL © 2013 05 March 2019

Content

� DNV GL Organisation

� Background for selection of Project Online

� Goals for Digital Solutions roll-out

� Integrations and set-up

� Portfolios, PowerBI dashbords

� Getting business value

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DNV GL © 2013 05 March 2019

Our vision: global impact for a safe and sustainable future

4

MARITIME DIGITAL

SOLUTIONS

BUSINESS

ASSURANCE

ENERGYOIL & GAS

Technology & Research

Global Shared Services

DNV GL © 2013 05 March 2019

Digital solutions for managing risk, improving safety and performance

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Industry

software

solutions

Data

management

and analytics

Consulting and

advisory

services

We support business-critical activities

across industries, including maritime, oil

and gas, energy and healthcare

Industry data

platformCyber security

DNV GL © 2013 05 March 2019

Revenue and people by business area

Revenue (million NOK) Number of employees by business area

6

Maritime (3,743)

Oil & Gas (2,426)

Energy (2,320)

Business Assurance

(1,959)Global Shared Services

(1,179)Digital Solutions (763)

Maritime 7,021

Oil & Gas 4,594

Energy 3,677

Business Assurance

3,278Software 852

Other 53

19,475 12,601

Figures as of 31 Dec 2017.

Software became part of Digital Solutions 1 Jan 2018 As of 1 Jan 2018.

DNV GL © 2013 05 March 2019

Key numbers for Digital Solutions

� Global projects using resources from many units, regional sales and

delivery organisation

� Project in all sizes, from 40 hours to 30 MNOK

� Appr 800-1000 projects run pr. year

� Projects delivering a variety of services and products

� 300-500 people involved in project deliveries in Digital Solutions

� Some project have professional Project Managers, some have technical

people that act as PMs

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DNV GL © 2013 05 March 2019

Background for selection

8

2015 2016 2017 2018 2019

Feasibility Studyfor common project tool

Project Online selectedMicrosoft aligned

Basic integrations, configuration and roll-out plans

Roll-out in EnergyRoll-out in Digital Solutions

Roll-out in GTR (Research)

DNV GL © 2013 05 March 2019

Goals for Project Online roll-out and usage

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Efficient project

management/

execution

Quick and easy

status overviews

on portfolio

Ensuring quality

and information

security

(compliance)

Handling risks ,

better decisions

Managing

resource capacity

Save time on

avoiding double

data entry

Access to

common

templates and

checklists

Access to financial

project data for

PM

Happy Customer

Projects and

Services

delivered

Value adding

Quality delivery

Right price, right margin

DNV GL © 2013 05 March 2019

Goals for implementing Project Online

Main goal:

Provide an efficient common project management tool for all the projects and a portfolio tool for the Project Sponsors

� Get rid of the manual tools for reporting and double data entry, integrate with Oracle

� Align across the organisational units to make global project execution easier

� Get overviews, financial and project status in an easy way, pr. project and portfolio (region / unit/ service line / ecosystem, etc.)

� Be able to take action earlier to mitigate risks related to project execution

� Ensure easy access to templates and support for the governance

� Ensure information security of project information and archiving project documentation

� Use the company provided and supported tools for delivering/executing projects and.

� Target group is the people with the roles: Project Managers, Project Sponsors, Product Owners, Resource Managers, Team Members and Controllers

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DNV GL © 2013 05 March 2019

Project variants as “project category” (EPTs) in Project Online

External Customer

DS Unit

Customer PM

External Customer

Other Business Area

or Digital Solution

Service Owner/

PM

Digital Solution/

Product

Owner/

Manager

“Simple”

project“Regular/Focus”

project

Project Online “project

category”=EnterpriseProjectType

=EPT

“Internal”

project

“Product”

project

External project-

chargeableInternal project- chargeable or

business supportInternal project- business support

DS Unit DS Unit

DNV GL © 2013 05 March 2019

Project Online is running as a web application in the Cloud, integrated with DNV GL source systems

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Project Online

Project Centre: Portfolio overviews

Project functionality:

- Schedules/Plans

- Info/Status

- SharePoint site

- Financial reports

Portfolio reports

Microsoft Project Professional-

client

Resources DNV GL

Active Directory

groups

Partner II

(HR

system)

Our templates

Our views

Our project

types

Our project

types

Our reports

model

Our security

model

Oracle Finance

Configurations

for DS:

Salesforce

(CRM system)

DNV GL © 2013 05 March 2019

Creating a project - Salesforce/ Oracle/Project Online

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Oracle template for

project creation

Oracle Finance

Finance reports

-your projects

Finance reports

-pr. project

-your projects

Project Online

- New project

View finance data for project,

via link, if project is in Oracle

Salesforce

(CRM system)

2: Create project (M)

1: New project on closed

won opportunity with

delivery (M)

Integration

3: a) use Project/“New” and enter master data (M)

b) Enter Oracle project number in Project Centre

or Project Details page and press Refresh button:

Master data from Oracle is fetched (A).

(M)= Manual(A)= Automatic

Oracle –Data

warehouse

DNV GL © 2013 05 March 2019

Status Reporting

Monthly reporting from

PM:

• How are things

going?

• Will I reach the

target margin?

Note: can be other status

reporting fields for other

project types

DNV GL © 2013 05 March 2019

Reported Status- seen in Project Centre view

How are things going ? Have the PMs

reported status this month?

DNV GL © 2013 05 March 2019

3 main data sources integrated into PowerBI dashboards

last modified: 2019-02-27, Nuth

DNV GL Group Technology and Research

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Project

Financial

data

General

project

information

& Project

status

reports

Information

from Annual

Operating

Plan

1 2 3

DNV GL © 2013 05 March 2019

Common portal to access main dashboards

last modified: 2019-02-27, Nuth

DNV GL Group Technology and Research

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Project Dashboard

that all PM’s have

access to

Project Sponsor

dashboard

DNV GL © 2013 05 March 2019

Project dashboard

last modified: 2019-02-27, Nuth

DNV GL Group Technology and Research

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Internal reporting is

focusing on budget year –

but PM has the possible to

see whole project lifetime

by selecting all years

Green line is showing

planned spending vs what

has actually been spent

Main deliverables that

project has promised to

deliver according to the

Annual Operating Plan

Showing overview of hours

spent by employee with

easy drilldown on

distribution per month

Project managers will only

see the project they are

responsible for based on the

role they have in Project

Online

DNV GL © 2013 05 March 2019

All Sponsors get access to a dashboard of the projects that they are sponsoring– showing a higher level perspective with access to latest PM status report

last modified: 2019-02-27, Nuth

DNV GL Group Technology and Research

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Showing latest status report

from project manager

Showing cumulative cost

versus planned budget

DNV GL © 2013 05 March 2019

Training/help resources available

On the Home page you find:

� Mini video clips of Project Online tasks, see numbering

� Other video clips made by super users

� User Guide (ppt)

� Microsoft Project help (external)

� FAQ’s Online (updated continuously)

� 8989 (problem/issue resolution)

� At request: QA sessions/webinars for various user

groups with core group members

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Intro See it Use it Check

guides/videos/ FAQ

DNV GL © 2013 05 March 2019

How to get business value?

� Business value and user adoption depends on leadership support

and engagement, and some discipline.

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Which means that you should:

� Appoint “Expert Users” in section/region

� Give room for training (videos, learning by doing,

asking experts).

� Take Project Professional training if large projects

� Give specific guidance to the various roles if needed

� Make relevant dashboards to make the Project

Online data visible and useful

� Ensure status reporting on projects you will follow

� Ask for the risk list from the projects, are

Information Security risks assessed? Help mitigate

the risks.

DNV GL © 2013 05 March 2019

SAFER, SMARTER, GREENER

www.dnvgl.com

22

Gro Oftedal,

QA Manager in Digital Technology Centre, Digital Solutions

Gro.Oftedal@dnvgl.com

+47 41679263