Project Meeting Minutes Template - na U · Aron Ake Client Contact [email protected] 928-853-7482 ... -in our meeting we agree on the template of meeting minutes . -also we agree on what

Team:

Wonder A

MEETING MINUTES:

Meeting/Project Name: Meeting #1 / Wonder Factory

Date of Meeting: (MM/DD/YYYY)

09/06/16 Time: 04:00-06:30pm

Minutes Prepared By: Ahmad Alowais Location: DuB

1. Meeting Objective

Meet the team.

Task deviding between team member .

2. Attendance at Meeting

Name Responsibility E-mail Phone

Tim Walter Team Manager [email protected] 949-2435624

Aron Ake Client Contact [email protected] 928-853-7482

Mohammed Alqahtani Website Developer [email protected] 928-380-5696

Mohammed Aldosari Budget Liaison [email protected] 928-310-2172

Ahmad Alowais Document Manager [email protected] 928-221-9203

3. Agenda and Notes, Decisions, Issues

Topic

-in our first meeting , we gather with the taem member, intreduce oure self and exchange contacy information.

-we also devided the responsibilitys between us as shown in the table above .

Tean charter should be completed an siged befor next week (03/12/16).

-draft copy of gantt chart before (09/13/16).

4. Action needed

Action Due Date

- Do the team charter . 09/12/16

- Draft of gantt chart 09/13/16

5. Next Meeting (if applicable)

Date: (MM/DD/YYYY)

09/12/16 Time: 05:15 pm Location: DuB

Objective: To sign the team charter

Team:

Wonder A



09/13/16 Time: 04:00-06:30pm



Plane the client Meeting.

Question to the client .









Topic

-in our meeting we agree to contact the client and arrange a meeeing with the her and ask her about her expectation of the project.

-Countenue working on gantt chart .

-after the meeting we need to generate the : customer requirements and weighting.

-List of question should be prepared to the client .

4. Action needed

Action Due Date

- Do the meeting minutes . 09/12/16

- Creat a file in done drive for the qlient question . 09/15/16

- Creat a folder in done drive for team schedule .


Date: (MM/DD/YYYY)

09/15/16 Time: 5:30-6:30 pm Location: DuB

Objective: Finalized the client question.

Team:

Wonder A



09/15/16 Time: 04:30-05:30pm



Finalized the client question.





Mohammed Alqahtani (absent) Website Developer [email protected] 928-380-5696




Topic

-in our meeting we agree on the template of meeting minutes .

-also we agree on what questions we want to ask client .

-We also agree to wear kind of formal

4. Action needed

Action Due Date

- No action needed untill meeting with the client .


Date: (MM/DD/YYYY)

09/16/16 Time: 4:00 pm Location: Barnner and Nobel

Objective: Meet the client

Team:

Wonder A



09/16/16 Time: 04:00-04:30pm

Minutes Prepared By: Ahmad Alowais Location: Banner and Nobel


Ask the client about the project.









Topic

-main points in the meeting :

-the meeting started with introducing our selfs , then the clien briefly tlak about the project, then lets us ask our qestion, like:

1-what do you expoct from this project ?

2-is there is any ages that you want to target

3-is there is any spceial criteria for this project

4-and what is the budjet for this project ?

5-any features you would like to see in the project ?

- after that the client encourage us to be involved in upcomming event to take a good knpwlegde about the project .

-finally every team member intreduce his back ground to the client .

4. Action needed

Action Due Date

- Wight the criteria Befor 09/20

- Draft of HOQ Befor 09/20

- Creat a folder for the 100 idea Befor 09/20


Date: (MM/DD/YYYY)


Objective: Wight the criteria, prepare for presentation.

Team:

Wonder A



09/20/16 Time: 04:40-05:00pm

Minutes Prepared By: Ahmad Alowais Location: Banner and Nobel


Meeting with professor Trevas to discus our progress .









Topic


the meeting started at excactly 04:40, first our project manager intreduce him self and talk about our meeting with the client, and what was the criteria they wanted to be in the final project,and the whiting.

Then every team mate introduce him self and talk about his part in the grroup .

Proffesor Trevas ask about the progress in the presentation

4. Action needed

Action Due Date

- Prepair to the presentation

- Start putting some idea


Date: (MM/DD/YYYY)


Objective: prepare for presentation.

Team:

Wonder A



09-29-16 Time: 06:30- pm



To Prepare and edit the Background Report









Topic



4. Action needed

Action Due Date

Start bulding the 100 idea


Date: (MM/DD/YYYY)

09/25/16 Time: 4:00 pm Location: Engineering building

Objective: Practice on the presentation.

https://bblearn.nau.edu/webapps/assignment/uploadAssignment?content_id=_4765778_1&course_id=_127426_1&group_id=&mode=view


Team:

Wonder A

Meeting/Project

Name:

Meeting #6/ Wonder Factory


09-25-16 Time: 06:30-07:00pm

Minutes Prepared By: Ahmad Alowais Location: DuBr


To Prepare and edit the presentation.









Topic


Prepareand editthe presentation.

Practice on the presentation.

4. Action needed

Action Due Date

Practice on the presentation before 9-26-16 9-26-16

5. Next Meeting(if applicable)

Date: (MM/DD/YYYY) 09/25/16 Time: 4:00pm Location: Engineering building


Team:

Wonder A

Meeting/Project

Name:

Meeting #7/ Wonder Factory


09-26-16 Time: 06:30-07:00pm

Minutes Prepared By: Ahmad Alowais Location: DuBr


To practice the presentation.









Topic

-main points in the meeting:

Practice on the presentation.

4. Action needed

Action Due Date

Practice on the presentation before class 9-26-16

5. Next Meeting(if applicable)

Date: (MM/DD/YYYY) 09/25/16 Time: 4:00pm Location: Engineering building

Objective: Practice on the presentation class

Team:

Wonder A



09-29-16 Time: 06:30- pm












Topic



4. Action needed

Action Due Date

Start bulding the 100 idea


Date: (MM/DD/YYYY)





Team:

Wonder A



12-10-16 Time: 04:00-06:30 pm



Brain storming.

Get better idea about (DL) and (TP's)









Topic

Lecture 3 :

What is the aspect we should look for when we do the TP's?

Do we have to test all main and sub-systems?

Should we also connect other requirement (non-engineering) to the design?

Example reports :

Go through each report and see the different approach of the DL and TP's

Brain storming :

We used two method to generate ideas : (sketches & brain storming session).

4. Action needed

Action Due Date

Start a Draft of HoQ 10/15/16

Working on the idea that we come up with (try to narrow it down ). 10/15/16


Date: (MM/DD/YYYY)


Objective: -Prepare for the staff meeting

-Complete the HoQ.

Team:

Wonder A



10-24-16 Time: 04:0-06:00 pm

Minutes Prepared By: Ahmad Alowais Location: Engineering building


To create slides for presentation 2 & practice









Topic

To create slides for presentation 2.

Practice presentation 2.

4. Action needed

Action Due Date

Practice presentation 2 10/25/16


Date: (MM/DD/YYYY)


Objective: - Practice presentation 2

.

Team:

Wonder A



10-25-16 Time: 03:0-04:00 pm



To practice presentation 2.









Topic

Practice presentation 2.

4. Action needed

Action Due Date

Practice presentation 2 10/25/16


Date: (MM/DD/YYYY)

10/27/16 Time: 4:30 pm Location: Engineering bulding

Objective: - Work on the Preliminary Proposal

.

Team:

Wonder A



10-27-16 Time: 03:0-04:00 pm

Minutes Prepared By: Ahmad Alowais Location: Engineering bulding


Work on the Preliminary Proposal.




Aron Ake (Absent) Client Contact [email protected] 928-853-7482





Topic

Make sec four and five in Preliminary Proposal.

Review template for Preliminary Proposal

4. Action needed

Action Due Date

Finosh 80% of Preliminary Proposal 10/25/16


Date: (MM/DD/YYYY)

10/28/16 Time: 4:00 pm Location: Engineering bulding

Objective: - Finalized Preliminary Proposal

.

Team:

Wonder A



10-28-16 Time: 04:0-07:00 pm

Minutes Prepared By: Ahmad Alowais Location: Engineering building


Finalizing Preliminary Proposal.





Mohammed Alqahtani (Absent) Website Developer [email protected] 928-380-5696


Ahmad Alowais (Absent) Document Manager [email protected] 928-221-9203


Topic

Finalizing Preliminary Proposal.

Edit & review the Preliminary Proposal

4. Action needed

Action Due Date


Date: (MM/DD/YYYY)

Time: 4:00 pm Location: Engineering bulding

Objective:

Team:

Wonder A

Meeting/Project Name:


Tuesday November 1, 2016 Time: 4:00 PM – 6:00PM

Minutes Prepared By: Aaron Ake Location: DUB lecture room


1. Generate testing procedures for our proposed design. 2. Discussed what final prototype(s) is going to be

a. How manufacurablility of the final solultions. b. How/what are we going to prototype.


Name Responsibility E-mail

Aaron Ake

Tim Walters

Mohammed


Topic

Testing procedures: See attachment 1

Final prototypes are going to be the pulley wall and rockets.

Both of these are going to concepts will be able to be built with minimum machining or custom parts.

Either concept will some what prototyped for the last presentation of the semester.

4. Action Items

Action Due Date

Email client with concepts from our report 11-5-16


Date: (MM/DD/YYYY)

Time: Location:

Objective:

Team:

Wonder A

Testing Procedures: 1.) The weight of our design is imperative. We envision that the final design must be light enough so a

couple individuals can lift the exhibit and move it accordingly. This coincides with the mobility of

the exhibit. An ideal weight requirement for our final design must at least be less than 60 pounds.

This can be tested by physically weighing the final design on a scale. Lifting the exhibit with 2 to 3

people can also be a good benchmarking test.

2.) Sharp corners on this exhibit can be a problem. One way to avoid this is to simply check the outside

of the final design for sharp corners. Running a hand along the sides of the exhibit to find a sharp

corner can be a simple method.

3.) To avoid a hinge or clamp hazard, our final design must avoid the chance of a user pinching his or

her self. This can be tested simply by a group member interacting with the exhibit or by simply

searching for potential hinge and clamp hazards.

4.) In terms of mobility, the exhibit must be easy to store in a truck trailer or van. The maximum

dimensions of 60 by 60 by 60 inches correspond to the average van or trailer size. This can be

monitored by physically measuring the exhibit with a measuring tape when it is disassembled and

ready for storage.

5.) Once the exhibit is fully set up, the size of its footprint is a big factor. We agreed that the maximum

dimensions for the setup should be a 12 by 12 by 12 foot volume. This can be monitored by

measuring the outside of the final design with a measuring tape.

6.) An exhibit that runs on a fairly low amount of power is ideal in terms of cost and in safety. To

measure this, a voltmeter can be utilized to measure the amount of current and voltage required

to power the exhibit. A voltmeter can also be used on the exhibit itself to detect potential electrical

hazards.

7.) Visually seeing the exhibit is very important. If incased in a box or behind glass, the user has to be

able to see it run. The visual aspect can be tested in focus groups head by our group. A user can

interact with it and can provide us with feedback.

Team:

Wonder A

Meeting/Project Name: Wonder Factory A / team 20


11-08-16 Time: 04:0-06:30 pm



Final design choiceness. Rocket angle/ Artillery - Pulley wall - egg helmet (Bonus)

Sub system for each design.

Prototyping.

Individual analysis.









Topic

Final design (1) : (Rocket angle/ Artillery)

-Subsystem: 1-wall divider.

2-bick pump to put pressure in PCV pipe.

3-Missile and target.

4-two shooting station, two targets.

5-Trigger system, (open close valve), push button.

6-relive valve system for the tank.

Final design (2) : (Pulley wall)

-Subsystem: 1- Pulley, ropes.

2-use each side of the wall for deferent setup.

3-figure the different set up with a different weight.

Prototyping: use the 3D printer to print 3d part in smaller scale of actual design.

Individual analysis:

- Aaron Ake: concept (ready), general equation (ready), report in progress.

- Mohammed Alqahtani: Background (ready), main concept (ready), equations and relationship (ready), report in progress.

- Ahmad Alowais: main concept (ready), equations (ready), sources (ready), report in progress.

- Tim Walters : concept (ready), equations and assumptions (read), tabulated data (in progress), report (in progress).

- Mohammed Aldossari : concept (ready)

Team:

Wonder A

Meeting/Project Name: Wonder Factory A / team 20


11-08-16 Time: 04:0-06:30 pm


4. Action needed

Action Due Date

Send the final design choiceness to the client and take his feedbak about it 11-15-16


Date: (MM/DD/YYYY) 11-14-16 Time: 4:00 pm Location: Engineering bulding

Objective: Prepare to staff meeting

Documents

Project Meeting Minutes Template - na U · Aron Ake Client Contact [email protected] 928-853-7482 ... -in our meeting we agree on the template of meeting minutes . -also we agree on what