Project Management Template Project … · Web viewProject Management Plan. Version 0.1. Deliverable Number: 001-XXX-XXX-DEL Table of Contents. 1.0. Executive Summary and Project

Project Management Plan Revision

Date:April 2004

[Name] ProjectProject Management Plan

Version 0.1

Deliverable Number:

001-XXX-XXX-DEL

2004 NJ UI Modernization Project and Tier Technologies, Inc. All rights reserved. Printed in the USA.

Project Management Plan April 2004 Page ii

Table of Contents

1.0 Executive Summary and Project Overview11.1 Concepts of Operation

11.1.1 Current Environment

11.1.2 Planned Future Environment

11.2 Scope

11.2.1 Project Justification

11.2.2 Project Objectives

11.2.3 Project Deliverables

41.2.4 Scope Management Plan

41.3 Overall Strategy

51.3.1 Project Management

51.3.2 Project Startup

51.3.3 Project Lifecycle

51.3.4 Project Reviews

5

2.0 Project Organization52.1 Roles and Responsibility

5

2.2 Key Organizational Groups6

2.2.1 Identified Stakeholders6

2.2.2 Management Structures6

2.2.3 Project Governance Structure6


Project Management Plan April 2004 Page iii

2.2.4 Core Team Structure7

2.2.5 Change Control Board (CCB)7

3.0 Project Management73.1 Staffing Plan

7

3.2 Assumptions7

3.3 Constraints8

3.4 Dependencies8

3.5 Risk Management Plan8

3.5.1 PMO Risk Management Approach8

3.5.2 PMO Risk Listing8

3.6 Project Controls9

3.6.1 Project Reporting9

3.6.2 Project Metrics and Measurement9

4.0 REFERENCES:9

5.0 CHANGE HISTORY9


Project Management Plan April 2004 Page iv

List of Tables

Table 1: Business Objectives.........................................................................................1Table 2: Technical Objectives.........................................................................................2Table 3: Project Management Objectives......................................................................2Table 4: Project Deliverables..........................................................................................4Table 5: Roles and Responsibilities...............................................................................5Table 6: Key Project Stakeholders.................................................................................6Table 7: Governance Members – Deliverable Acceptance..........................................6Table 8: Change Control Board Members.....................................................................7Table 9: Project Staffing Plan.........................................................................................7Table 10: Project Assumptions......................................................................................7Table 11: Project Constraints.........................................................................................8Table 12: Project Dependencies.....................................................................................8Table 13: Project Risk Listing.........................................................................................8Table 14: Metrics..............................................................................................................9Table 15: References.......................................................................................................9

List of Figures


Project Management Plan April 2004 Page 1

1.0 Executive Summary and Project Overview

[Summary Narrative]

1.1 Concepts of Operation

1.1.1 Current Environment

1.1.2 Planned Future Environment

1.2 Scope

1.2.1 Project Justification

[Narrative]

1.2.2 Project Objectives

[Narrative Summary]

1.2.2.1 Business Objectives

Table 1: Business ObjectivesNumber Description

XXX-BU-001XXX-BU-002XXX-BU-003XXX-BU-004XXX-BU-005XXX-BU-006XXX-BU-007

2004 NJ UI Modernization Project and Tier Technologies, Inc. All rights reserved. Printed in the USA. 1


1.2.2.2 Technical Objectives

Table 2: Technical ObjectivesNumber Description

XXX-TC-001XXX-TC-002XXX-TC-003XXX-TC-004XXX-TC-005XXX-TC-006XXX-TC-007

1.2.2.3 Project Management Objectives

Table 3: Project Management Objectives

Integration Management

Number DescriptionXXX-PM-001 Ensure the project has an approved Project Management Plan.XXX-PM-002 Ensure the project executes in accordance with its approved Project Management Plan.XXX-PM-003 Ensure and overall scope change control process is instituted and followed for the

project for all items in its project management baseline, including the Project Management Plan and its subcomponents.1

Scope Management

Number DescriptionXXX-PM-004 Ensure the project was established formal project requestXXX-PM-005 Ensure the project has identified a project manager for the project.XXX-PM-006 Ensure the project constraints are documented and agreed upon.2

XXX-PM-007 Ensure the project assumptions are documented and agreed upon.XXX-PM-008 Ensure the project dependencies are documented and agree upon.XXX-PM-009 Ensure the project has a clear and complete list of objectives.XXX-PM-010 Ensure the project has a plan for scope management.3

XXX-PM-011 Ensure the project has an accurate Work Breakdown Structure.4

XXX-PM-012 Ensure the project Work Breakdown Structure is decomposed to a sufficient level of detail that allows accurate effort estimation.

Time Management

Number DescriptionXXX-PM-013 Ensure project has an accurate, defined activity sequence (network of dependencies).

1 The change control process in this document section X.2 Continual update of project constraints, assumptions, and dependencies are critical to project success. These are listed beginning in section 3.2 of this document.3 Scope management is executed through the scope change control procedure; however, refer to section 1.2 for an overview of project scope, objectives, and key deliverables.4 The work breakdown structure (WBS) is a component of the integrated master schedule.



Table 3: Project Management ObjectivesXXX-PM-014 Ensure the project has completed resource planning compatible with the schedule and

the dependencies stated in the project plan and activity sequence network.XXX-PM-015 Ensure the project develops a schedule based on its activity sequence, duration

estimates and that the critical path is clearly understood and communicated to all parties.XXX-PM-016 Identify critical path slips of more than 10% of plan via a special management review.XXX-PM-017 Maintain appropriate schedule metrics that provide adequate management visibility into

the status of the schedule.

Cost Management

Number DescriptionXXX-PM-018 Maintain project budget tracking for vendor-supported projects.5

XXX-PM-019 Identify cost overruns on a monthly basis by cost center.XXX-PM-020 Ensure metrics are established for controlling and monitoring the project budget.

Quality Management

Number DescriptionXXX-PM-021 Ensure the project establishes quality measures and metrics that support the

achievement of project business objectives.XXX-PM-022 Ensure lessons learned and process improvements are submitted as a result of the

quality management process.XXX-PM-023 Perform periodic reviews within the PMO to quickly identify and resolve impediments to

software development activitiesXXX-PM-024 Perform periodic reviews of software to ensure that code meets the agreed upon

requirements

Communication Management

Number DescriptionXXX-PM-025 Ensure that a communications management plan exists for the project.XXX-PM-026 Ensure project records are kept up to date and reported in a timely manner.XXX-PM-027 Ensure performance reporting occurs in a manner that reporting occurs based on both

temporal and stage gate trigger set.XXX-PM-028 Ensure that project administrative closure occurs when the project completes.XXX-PM-029 Ensure project archives are created in accordance with the project plan.XXX-PM-030 Ensure lessons learned sessions are conducted, documented, and analyzed for ongoing

process improvement.

Human Resource Management

Number DescriptionXXX-PM-031 Ensure project team roles and responsibilities are clearly delineated.XXX-PM-032 Ensure a staffing management plan is documented for the project.XXX-PM-033 Ensure organizational charts are available for communicating the project structure as

well as its interface to other organizations.XXX-PM-034 Ensure role assignments are filled with qualified staff.XXX-PM-035 Ensure a project team directory exists to communicate project team member information.XXX-PM-036 Ensure project stakeholders are clearly identified and documented in the project plan.XXX-PM-037 Ensure a responsibility assignment matrix is documented for the project and project team

members.XXX-PM-038 Ensure team member goals and objectives are clearly understood by the team members.

5 The budget tracking primarily pertains to invoice and deliverable tracking



Table 3: Project Management ObjectivesXXX-PM-039 Ensure team members receive the proper training to conduct their project

responsibilities.XXX-PM-040 Ensure performance appraisals are completed in a timely manner.

Risk Management

Number DescriptionXXX-PM-041 Identify and resolve issues in a timely manner.XXX-PM-042 Identify risks in a timely manner.XXX-PM-043 Quantify risks as they are identified.XXX-PM-044 Communicate risks in Bi-Weekly Status Reports, monthly PMO program reviews, and at

all formal reviews.XXX-PM-045 Develop risk mitigation strategies for each risk.XXX-PM-046 Proactively resolve risks that are within control of the project.XXX-PM-047 Proactively elevate risks that are outside control of the project.XXX-PM-048 Maintain metrics on risks on the project that provide an accurate account of total project

risk and resolution.

Procurement Management

Number DescriptionXXX-PM-049 Conduct Market Analysis.XXX-PM-050 Conduct Make or Buy Analysis.XXX-PM-051 Develop Request for Proposal (RFP) for contractor support.XXX-PM-052 Develop Criteria for rating RFP's.XXX-PM-053 Determine the appropriate Contract Type to use for a given procurement.XXX-PM-054 Construct Contract for Services or Product.

1.2.3 Project Deliverables

Table 4: Project DeliverablesDeliverable

Number Description ApproverXXX-DL-001XXX-DL-002XXX-DL-003XXX-DL-004XXX-DL-005XXX-DL-006XXX-DL-007XXX-DL-008XXX-DL-009XXX-DL-010

1.2.4 Scope Management Plan

1.2.4.1 Scope Change Control Approach



1.3 Overall Strategy

1.3.1 Project Management

[Narrative and graphics depicting how the project will be managed]

1.3.2 Project Startup

[Approach to project startup]

1.3.3 Project Lifecycle

[Project lifecycle – narrative and graphics documenting how the project will be executed, including key phases and the expected approaches for accomplishing the key objectives of those phases]

1.3.4 Project Reviews

[Narrative describing the key reviews that will take place throughout the project, and when key project baselines will be established]

2.0 Project Organization

2.1 Roles and Responsibility

Table 5: Roles and ResponsibilitiesRole Responsibilities

Project Sponsor

Project Manager

Business Analyst

Technical Lead

PMO

Business Architect



Table 5: Roles and ResponsibilitiesRole Responsibilities

Technical Architect

Vendor/Contractor

Business Users

2.2 Key Organizational Groups

2.2.1 Identified Stakeholders

Table 6: Key Project StakeholdersName Position

2.2.2 Management Structures

2.2.2.1 Management Reporting Structure

[Graphic]

2.2.2.2 Project Management Structure

[Graphic]

2.2.3 Project Governance Structure

[Graphic]

Table 7: Governance Members – Deliverable AcceptanceName Position



2.2.4 Core Team Structure

[Graphic]

2.2.5 Change Control Board (CCB)

2.2.5.1 CCB Overview

[Narrative]

2.2.5.2 CCB Members

Table 8: Change Control Board MembersName Position

3.0 Project Management

3.1 Staffing Plan

Table 9: Project Staffing PlanName Role Status

(Full/Part Time)

3.2 Assumptions

Table 10: Project AssumptionsNo. Assumption



3.3 Constraints

Table 11: Project Constraints

No. Constraints

3.4 Dependencies

Table 12: Project Dependencies

No. Dependencies

3.5 Risk Management Plan

3.5.1 PMO Risk Management Approach

3.5.2 PMO Risk Listing

Table 13: Project Risk ListingRisk

NumberRisk Statement Probability Severity Risk

Score



3.6 Project Controls

3.6.1 Project Reporting

[Narrative on project reporting and communication approaches]

3.6.2 Project Metrics and Measurement

Table 14: MetricsMetric

NumberMetric Description Focus Reported To Frequency

4.0 REFERENCES:

Table 15: ReferencesTitle Code Location

Issues Management Process Document RepositoryRisk Management Process Document RepositoryDeliverable Approval Process Document RepositoryScope Change Control Process Document RepositoryProject Cost Management Document Repository

5.0 CHANGE HISTORY

Version Date Change Description0.1 Initial Draft


Documents

Project Management Template Project … · Web viewProject Management Plan. Version 0.1. Deliverable Number: 001-XXX-XXX-DEL Table of Contents. 1.0. Executive Summary and Project