Execview’s spec-sheets provide overviews of product specifications, features and functionality for the many disciplines addressed by our ground-breaking Execview solution, delivered from the cloud. Here we cover our Portfolio and Project Management (PPM) offering, including:

• OverallOutcomeManagement• ProjectPrioritisation• ActivityTrackingandReporting• Project/ChangeReportingandStakeholderCommunication• ProjectManagementOffice(PMO)functionality

Project Management: Spec SheetFEATURES OF EXECVIEW’S PROJECT & PORTFOLIO MANAGEMENT

Overall Outcome Management

• Top-downvisibilityofissueandriskdecisionsthatmustbemadeifprogrammeoutcomesaretobesuccessfullydelivered.

• AccountabilityatanSMTandmanagerlevelforprogrammeoutcomes,linkingresponsibilitiesandaccountabilitiesforoutcomestoindividualmanagers,teamsandstaffmembers.

• Linkagesanddependenciesbetweenideas/projectsandgoals/outcomes–clearlyviewablebyexecutivesandmanagement.

Project Prioritisation

• Managementofideas,frompre-approvalstagestoembarkingonaproject.

• Receiptof‘ideas’forprojectsdirectlyfrombusinessunits,work-flowingthesethroughanassessment‘funnel’.

• Translationofdeliveryrequirementsfromastrategicoutcomemapintopotential‘initiatives’forshapingandassessment.

• Prioritisationofinitiativesandprojectsbasedonbenefitsandcomplexity,risk,sizeetc.

• Assessmentandshapingofeachinitiativethroughasetofdecisiongateways.

• Aprocessforengagingtheseniormanagementteamandexecutiveintheselectionofprojectsbasedonbenefitsanddeliverysizeandcomplexity.

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Project Management: Spec Sheet

Activity Tracking and Reporting• Governanceoflargecomplexprogrammesatproject,

programmeorportfoliolevel.

• Regulargovernancereportinginlessthan30minutesperproject.

• Audittrailsofallprogresstracking,drivingaccountabilityforeveryelement(project,risk,issues,action,etc).

• Supportforindustrybestpractice,forexampleManagingSuccessfulProgrammesandPRINCE2.

• Escalationofallmanageditems(Risk,Issue,Milestone,etc.)forhigherlevelvisibility.

• Visualisationofcomplexoutcomesanddeliverables.

• Definitionofkeyperformanceindicatorswithtargets,enablingbenefitstobemeasuredandtrackedovertime.

• Projectdefinition(PDD/PID)andprojectplanningincluded.

• Deliverable-basedplanning,WorkBreakdownStructuresandGantt-basedTaskscheduling.

• InterfacestoallprojectaccountingandfinanceERPsystemstoreportincomeandexpenditure,withforecaststocompletion.

• Resourceplanningandmanagement.

• Risk,Issue,DependencyandAssumptionmanagement.

• Supportforactivitiesmanagedbythirdparties,enablinginformationtobekeptconfidentialtotheclientinanenvironmentwherethirdpartydeliveryteamsoperate.

• Nolicenselimitonthenumberofusersallowedtologinandenterinformation,frombothinsideandoutsidetheorganisation.

• Fullmanagementofstakeholdergroupsandcommunicationplans,interestlevelsperprojectorprogramme,andmatrixofstatusacrossportfolios.

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Project Management: Spec Sheet

• Out-of-the-boxworkflowandemailnotifications.

• IntegratedDocumentManagementrepositorywithhyperlinkcapabilitytoSharePoint,OpenText,etc.

• Flexible,unlimiteddashboardcapabilityforpreparingsummarisedboardpacksandengagingstakeholderreports.

• CentralPMOteamempowerment,providingthecapabilitytomanagetheset-upofprojectsandprogrammes.Acoregroupofprojectmanagersandsponsorsareabletodefine,planandoperateprojectswithinthechangeprogramme.

Project / Change Reporting and Stakeholder Communication• Scorecard-onlyviewsforspecificusersorusergroups,membersorstakeholders.

• ‘Executiveviews’thatsupportthecriticaldecisionsneededtoensureprojectorprogrammesuccess.

• Kioskmodeforrollingdisplayofreportsonofficeplasmascreens,etc.

• IntegrationofITservicesperformancewithprojectsandprogrammereporting,tounderstandtheimpactoftheportfolioandprogrammesofwork.

• EasyintegrationwiththirdpartysystemsforKPIimpactanalysis,benefitsreporting,costtracking,etc.

• Automaticanalysisandpresentationofdatabyseverity,RAGstatus,andsoon.

• RAIDtaggingforreportingandgovernanceathigherlevels.

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Project Management: Spec Sheet

PMO functionality• LeadingProgrammeManagementOffice(PMO)andProjectAssuranceservicestodriveandsupportthefullremitof

programmes,projectsandworkstreams.

• PolicyDeploymentModel,withviews,templatesandvisualisationtodrivetop-downpolicyintotransformationalfunctionsandoperationaldepartments.

• ApowerfultoolsetwithinthePolicyDeploymentFrameworkforplanning,managingandtrackingprojectsandmeasuringresults.

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• CompletePortfolio/PMOenvironment• NewInitiative/projectrequest/prioritisationworkflow• Project/programmeworkflowsandgateways• Portfolioreports• Project/programmeprogressreports• OnlinePID(ProjectInitiationDocuments)• Standardproject/programmeworkflowsandgateways• Benefitstrackingandmanagement• (plusaccountability/automation)• Deliverablesandtaskplanningandscheduling• Milestonedefinitionandtracking• Scorecardsforprojects,programmes,portfolios,steering

groups,stakeholdergroups/bespokereports

• Statustracking• Risk,issueassumptionmanagement• Stakeholdermanagementplanning/tracking• Dependencymanagement• Resourcemanagementandtimesheetmanagement• Costandrevenuemanagement• ChangeRequestworkflow• Document/collaborationstore(withlinktoSharePoint

ifneeded)• Personaltask/accountabilityhomepageforeveryuser

(detailingworkinallactivities)• InterfacestoSAP/Oracle/MSProjectetcfordataimport• Securitymodelbasedonrole-basedsecurityand

additionalsecurityforrestrictedthird-partyaccess

Portfolio and Project Management (PPM)

Find out moreFormoreinformationaboutourProjectManagementcapabilitiesgotowww.execview.com,andlookforourProjectManagementandQuickStartPMO(ProjectManagementOffice)brochures.

Andremember,wecomplementoursolutionswithanimplementationapproachthatdeliversasimple,workingprojectmanagementsolutionwithscorecardsandreportinginbetweenfourandeightweeks.