Project Management Processes for a Project

Chapter 3PMBOK®

Fourth Edition

3.6 Monitoring & Controlling Process Group

3.6 Monitoring and Controlling Process GroupDefinition

The Monitoring and Controlling Process Group consists of those processes required to

[1] track, review, and regulate the progress and performance of the project;

[2] identify any areas in which changes to the plan are required; and

[3] initiate the corresponding changes.

Key BenefitThe key benefit of this Process Group is that project performance is observed and measured regularly and consistently to identify variances from the project management plan.

3.6 Monitoring and Controlling Process GroupThe Monitoring and Controlling Process Group also includes:

Controlling changes and recommending preventive action in anticipation of possible problems,

Monitoring the ongoing project activities against the project management plan and the project performance baseline, and

Influencing the factors that could circumvent integrated change control so only approved changes are implemented.

3.6 Monitoring and Controlling Process Group

This continuous monitoring provides the project team Insight into the health of the project and identifies any areas requiring additional attention.

The Monitoring and Controlling Process Group not only monitors and controls the work being done within a Process Group, but also monitors and controls the entire project effort.

Monitoring and Controlling at Process Group Level Monitoring and Controlling at Entire Project Level

3.6 Monitoring and Controlling Process Group

In multi-phase projects, the Monitoring and Controlling Process Group coordinates project phases in order to implement corrective or preventive actions to bring the project into compliance with the project management plan.

This review can result in recommended and approved updates to the project management plan.

For example, a missed activity finish date may require adjustments to the current staffing plan, reliance on overtime, or trade-offs between budget and schedule objectives.

3.6 Monitoring and Controlling Process GroupProcesses of Monitoring and Controlling Process Group3.6.1 Monitor and Control Project Work3.6.2 Perform Integrated Change Control3.6.3 Verify Scope3.6.4 Control Scope3.6.5 Control Schedule3.6.6 Control Cost3.6.7 Perform Quality Control3.6.8 Report Performance3.6.9 Monitor and Control Risk3.6.10 Administer Procurements

3.6 Monitoring & Controlling Process Group3.6.1 Monitor and Control Project Work

is the process of tracking, reviewing, and regulating the progress

to meet the performance objectives defined in the project management plan.

Monitoring includes status reporting, progress measurement, and forecasting.

Performance reports provide information on the project’s performance with regard to scope, schedule, cost, resources, quality, and risk, which can be used as inputs to other processes.

3.6 Monitoring & Controlling Process Group3.6.1 Monitor and Control Project Work

Inputs Outputs.1 Project Management Plan.

.2 Performance Reports..3 Enterprise Environmental Factors.

.4 Organizational Process Assets

.1 Change Requests..2 Project Management Plan updates.

.3 Project Document updates

3.6 Monitoring & Controlling Process Group3.6.2 Project Integrated Change Control

is the process of [1] reviewing all change requests, [2] approving changes and [3] managing changes

to the deliverables, organizational process assets, project documents, and the project management plan.

3.6 Monitoring & Controlling Process Group3.6.2 Project Integrated Change Control

Inputs Outputs.1 Project Management Plan.

.2 Work Performance information..3 Change Requests.

.4 Enterprise Environmental Factors..5 Organizational Process Assets.

.1 Change Requests Status updates..2 Project Management Plan updates.

.3 Project Document updates.

3.6 Monitoring & Controlling Process Group3.6.3 Verify Scope

the process of formalizing acceptance of the completed project deliverables.

Inputs Outputs

.1 Project Management Plan..2 Requirements Documentation.

.3 Requirements Traceability Matrix..4 Validated deliverables.

.1 Accepted deliverables..2 Change Requests.

.3 Project Document updates.

Deliverables that have passed through “Perform Quality Control”

3.6 Monitoring & Controlling Process Group3.6.4 Control Scope

is the process of [1] monitoring the status of the project & product scope and [2] managing changes to the scope baseline.

Inputs Outputs

.1 Project Management Plan..2 Work Performance Information.

.3 Requirements documentation..4 Requirements Traceability Matrix.

.5 Organizational Process Assets.

.1 Work Performance Measurements..2 Org. Process Assets updates.

.3 Change Requests..4 Project Management Plan updates.

.5 Project Document updates.

3.6 Monitoring & Controlling Process Group3.6.5 Control Schedule

is the process of monitoring the status of the project

to [1] update project progress and [2] managing changes to the schedule baseline.

Inputs Outputs

.1 Project Management Plan..2 Project Schedule.

.3 Work Performance Information..4 Organizational Process Assets.

.1 Work Performance measurements..2 Org. Process Assets updates.

.3 Change Requests..4 Project Management Plan updates.

.5 Project Document updates.

3.6 Monitoring & Controlling Process Group3.6.6 Control Cost

is the process of monitoring the status of the project

to [1] update the project budget and [2] managing changes to the cost baseline.

Inputs Outputs.1 Project Management Plan.

.2 Project Funding Requirements..3 Work Performance Information.

.4 Organizational Process Assets.

.1 Work Performance measurements..2 Budget Forecasts.

.3 Org. Process Assets updates..4 Change Requests.

.5 Project Management Plan updates..6 Project Document updates.

3.6 Monitoring & Controlling Process Group3.6.7 Perform Quality Control

is the process of monitoring and recording results of executing the quality activities

to [1] assess performance and [2] recommend necessary changes.

3.6 Monitoring & Controlling Process Group3.6.7 Perform Quality Control

Inputs Outputs.1 Project Management Plan.

.2 Quality Metrics..3 Quality Checklists.

.4 Work Performance Measurements..5 Approved Change Requests.

.6 Deliverables..7 Organizational Process Assets.

.1 Quality control measurements..2 Validated changes.

.3 Validated deliverables..4 Org. Process Assets updates.

.5 Change Requests..6 Project Management Plan updates.

.7 Project Document updates.

3.6 Monitoring & Controlling Process Group3.6.8 Report Performance

is the process of collecting and distributing performance information including

[1] status reports, [2] progress measurements, and [3] forecasts.

3.6 Monitoring & Controlling Process Group3.6.8 Report Performance

Inputs Outputs.1 Project Management Plan.

.2 Work Performance Information..3 Work Performance measurements.

.4 Budget Forecasts..5 Organizational Process Assets.

.1 Performance reports..2 Org. Process Assets updates.

.3 Change Requests.

Output of “Report Performance”Output of

“Direct and Manage Project Execution”

3.6 Monitoring & Controlling Process Group3.6.9 Monitor and Control Risks

is the process of [1] implementing risk response plans, [2] tracking identified risks, [3] monitoring residual risks, [4] identifying new risks, and [5] evaluating risk process effectiveness

throughout the project.Inputs Outputs

.1 Risk Register..2 Project Management Plan.

.3 Work Performance Information..4 Performance Reports.

.1 Risk Register updates..2 Org. Process Assets updates.

.3 Change Requests..4 Project Management Plan updates.

.5 Project Document updates.

3.6 Monitoring & Controlling Process Group3.6.10 Administer Procurements

is the process of [1] managing procurement relationships, [2] monitoring contract performance, and [3] making changes and corrections as needed.

Inputs Outputs.1 Procurement documents.

.2 Project Management Plan..3 Contract.

.4 Performance Reports..5 Approved Change Requests.

.6 Work Performance Information.

.1 Procurement documentation..2 Org. Process Assets updates.

.3 Change Requests..4 Project Management Plan updates.

[Comparison]