Project Management Process for a Project

• Ensures effective flow of the project through out its existence

• These processes encompasses the tools and techniques involved in applying skills and capabilities in the knowledge areas

• Project Managers and their teams should carefully address each process and its constituent inputs and outputs

Process Groups• Initiating process group

• Planning process group

• Execution process group

• Monitoring and controlling process group

• Close out process group

Initiating process group• Define a new project or a new phase of an

existing project by obtaining authorization to start the project or phase

• Initial scope is defined and initial financial resources are committed

• Internal and external stake holders identified

• Includes the following project mgt processes

– Develop Project Charter

– Identify Stake Holders

–

Develop Project charter: Is a process of developing a document that formally authorizes a project or phase and documenting initial requirements that satisfy stakeholders need and expectations

InputProject statement of

workBusiness caseContractEnterprise

environmental factorsOrganisational process

assets

InputProject statement of

workBusiness caseContractEnterprise

environmental factorsOrganizational process

assets

OutputProject charter

Identify stakeholders: process of identifying all people or organizations impacted by the project and documenting relevant information regarding their interests, involvement and impact on the project success

Input Project charter Procurement documents Enterprise environmental

factors Organizational process

assets

OutputStakeholder register

Stakeholder management strategy

Planning Process Group

Consists of those processes performed to establish the total scope of the effort, define and refine the objectives and develop the course of action required to attain these objectives

Includes the project management process like

Develop project management plan : the process of documenting the actions necessary to define, prepare, integrate and coordinate all subsidiary plans Inputs

Project charter Output from planning

phases Enterprise environmental

factors Organizational process

assets

OutputProject management plan

Collect requirements : processes of defining and documenting the stakeholders need and to meet the objectives Inputs

Project charter Stakeholder register

OutputRequirements

documentation

Requirements management plan

Requirements traceability matrix

Define scope: process of developing a detailed description of the project and product

Inputs Project charter Requirements

documentation Organisational process

assets

OutputProject scope statement

Project document update

Create WBS: processes of subdividing project deliverable and project work into smaller, more manageable components Inputs

Project scope statement

OutputsWBS

WBS dictionary

Scope baseline

Project document updates

InputProject scope statementRequirements

documentationOrganisational process

assets

Define activities: the process of identifying the specific actions to be performed to produce the project deliverable Inputs

Scope baseline Enterprise environmental

facctors Organisational process

assets

OutputsActivity list

Activity attributes

Milestone list

Sequence activities: process of identifying and documenting relations hip among project activities

Inputs Activity list Activity attributes Milestone list Project scope statement Organisational process

assets

Outputs Project schedule network

diagrams

Project documentation updates

Estimate activity resources: the process of estimating the type and quantity of material, men, equipment or supplies required to perform each activity Inputs

Activity list Activity attributes Resource calender Enterprise environmental

factors Organizational process

assets

OutputsActivity resource

requirement

Resource breakdown structure

Project documentation update

Estimate activity durations: process of approximating the no of work periods required to complete individual activities with estimated resources

Inputs Activity list Activity attributes Activity resource requirements Resource calenders Project scope statement Enterprise environmental factors Organizational process assets

OutputsActivity duration

estimates

Project document update

Develop schedule: process of analysing activity sequences, durations, resource requirements,and schedule constraints to create the project schedule

Inputs Activity list Activity attributes Project schedule network dig Activity resource reqts Resource calender Activity duration estimates Project scope statement Enterprise environmental factors Organizational process assets

outputsProject schedule

Schedule baseline

Schedule data

Project document update

Identify stakeholders: process of identifying all people or organizations impacted by the project and documenting relevant information regarding their interests, involvement and impact on the project success

Input Project charter Procurement documents Enterprise environmental

factors Organizational process

assets

OutputStakeholder register

Stakeholder management strategy

Planning Process Group

Consists of those processes performed to establish the total scope of the effort, define and refine the objectives and develop the course of action required to attain these objectives

Includes the project management process like

Develop project management plan : the process of documenting the actions necessary to define, prepare, integrate and coordinate all subsidiary plans Inputs

Project charter Output from planning

phases Enterprise environmental

factors Organizational process

assets

OutputProject management plan

Collect requirements : processes of defining and documenting the stakeholders need and to meet the objectives Inputs

Project charter Stakeholder register

OutputRequirements

documentation

Requirements management plan

Requirements traceability matrix

Define scope: process of developing a detailed description of the project and product

Inputs Project charter Requirements

documentation Organisational process

assets

OutputProject scope statement

Project document update

Create WBS: processes of subdividing project deliverable and project work into smaller, more manageable components Inputs

Project scope statement

OutputsWBS

WBS dictionary

Scope baseline

Project document updates

InputProject scope statementRequirements

documentationOrganisational process

assets

Define activities: the process of identifying the specific actions to be performed to produce the project deliverable Inputs

Scope baseline Enterprise environmental

facctors Organisational process

assets

OutputsActivity list

Activity attributes

Milestone list

Sequence activities: process of identifying and documenting relations hip among project activities

Inputs Activity list Activity attributes Milestone list Project scope statement Organisational process

assets

Outputs Project schedule network

diagrams

Project documentation updates

Estimate activity resources: the process of estimating the type and quantity of material, men, equipment or supplies required to perform each activity Inputs

Activity list Activity attributes Resource calender Enterprise environmental

factors Organizational process

assets

OutputsActivity resource

requirement

Resource breakdown structure

Project documentation update

Estimate activity duration: process of estimating the number of work periods needed to complete the individual activity with the estimated resources Inputs

Activity list Activity attributes Resource calender Activity resource requirement Project scope statement Enterprise environmental

factors Organizational process assets

OutputsActivity duration

estimates

Project document updates

Develop schedule: process of analysing activity sequences, durations, resource requirements and schedule constraints to create project schedule

Input Activity list Activity attributes Project schedule network diagram Activity resource requirement Resource calender Activity resource estimates Project scope statement Enterprise environmental factors Organizational process assets

OutputProject schedule

Schedule baseline

Schedule data

Project doc update

Estimate costs: process of developing an approximation of the monetary resources needed to complete the project activities Inputs

Scope base lines Project schedule Human resource plan Risk register Enterprise environmental

factors Organizational process

assets

OutputsActivity cost estimates

Basis of estimates

Project doc updates

Determine budget: process of aggregating the estimated cost of individual activity or work packages to establish an authorized cost baseline Inputs

Activity cost estimates Basis of estimates Scope baseline Project schedule Resource calender Contracts Organizational process

assets

OutputsCost performance baseline

Project funding requirements

Project doc updates

Plan quality: process of identifying quality requirement and/or standards for the project and product, and documenting how the project will demonstrate compliance

Inputs Scope baseline Stakeholder register Cost performance

baseline Schedule baseline Risk register Enterprise environmental

factors Organizational process

assets

Outputs Quality management plan

Quality metrics

Quality checklists

Process improvement plan

Project doc update

Develop human resource plan: process of identifying and documenting human resource roles, responsibilities, and required skills, reporting relationships and creating a staff management plans Inputs

Activity resource requirement

Enterprise environmental factors

Organizational process assets

OutputsHuman resource plan

Plan communications: process of determining stakeholder information needs and defining a communication approach

Inputs Stakeholder register Stakeholder

management strategy Enterprise environmental

factors Organizational process

assets

OutputsCommunication

management plan

Project doc update

Plan risk management: process of defining how to conduct risk management activities of a project

Inputs Project scope statement Cost management plan Schedule management

plan Communications

management plan Enterprise environmental

factors Organizational process

assets

OutputsRisk management plan

Identify risks: process of determining which risks may affect the project and documenting their characteristics

Inputs Risk management plans Activity cost estimates Activity duration estimates Scope baseline Stakeholder register Cost management plan Schedule management plan Quality management plan Project documents Enterprise environmental factors Organizational process assets

OutputsRisk register

Perform qualitative risk analysis: process of prioritizing risk for further analysis or actions by assessing and combining their probability of occurrence and impact

Inputs Risk statement Risk management plan Project scope statement Organizational process

assets

OutputRisk register updates

Performing quantitative analysis: process of numerically analyzing the effect of identified risk on the projects overall objective Inputs

Risk register Risk management plan Cost management plan Schedule management

plan Organizational process

assets

Output Risk register updates

Plan risk responses: process of developing options and actions to enhance opportunities and reduce threats to project objective Inputs

Risk register Risk management plan

OutputRisk register updates

Risk related contract decisions

Project management plan update

Project doc update

Plan procurements: process of documenting project procurement decisions, specifying the approach and identifying potential sellers

Inputs Scope baseline Requirements documentation Teaming agreements Risk register Risk-related contract decisions Activity resource requirements Project schedule Activity cost estimates Cost performance baseline Enterprise environmental factors Organizational process assets

OutputsProcurement

management plan

Procurement statements of work

Make or buy decisions

Procurement documents

Source selection criteria

Change requests

Executing process group Coordinating people and resources Integrating and performing the activities During execution may require planning updates

and re-baselining Any variance in activity duration, changes in

resource productivity and availability, unanticipated risk affect project management plan/documents and require detailed analysis and develop appropriate project baselines

Large portion of budget spend in this process

Direct and mange project execution: process of performing the work defined in the project management plan to achieve project objective Inputs

Project management plan

Approved change requests

Enterprise environmental factors

Organizational process assets

Outputs Deliverables

Work performance information

Change requests

Project management plan updates

Project doc updates

Perform quality assurance: process of auditing the quality requirements and results from quality control measurements to ensure appropriate quality standards and operational definitions are used Inputs

Project management plan

Quality metrics Work performance

information Quality control

measurements

OutputOrganizational process

updates

Change request

Project management plan update

Project doc update

Acquire project team: process of confirming human resource availability and obtain the team necessary to complete project assignments

Inputs Project management

plan Enterprise environmental

factors Organizational process

assets

OutputProject staff assignments

Resource calender

Project management plan update

Develop project teams: process of improving competencies, team interactions and overall team environment to enhance project performance Inputs

Project staff assignments Project management

plan Resource calenders

OutputTeam performance

assessment

Enterprise environmental factors update

Manage project team: process of tracking team member performance, providing feedback, resolving issues and managing changes to optimize project performance

Inputs Project staff assignments Project management

plan Team performance

assessments performance reports Organizational process

assets

OutputEnterprise environmental

factors updates

Organizational process assets updates

Change requests

Project management plan updates

Distribute information: process of making relevant information to stakeholders as planned

Inputs Project management

plans Performance reports Organizational process

assets

OutputsOrganizational process

assets updates

Manage stakeholder expectations: process of communicating and working with stakeholders to meet their needs and addressing issues as they occur

Inputs Stakeholder register Stakeholder management

strategy Project management

paln Change log Issue log rganizational process

assets

OutputOrganizational process

assets updates

Change request

Project management plan update

Project doc update

Conduct procurement: process of obtaining seller responses, selecting seller and awarding a contract

Inputs Project management plan Procurement documents Source selection criteria Seller proposals Qualified seller list Project documents Make or buy decisions Teaming agreements Organizational process assets

OutputSelected sellers

Procurement contract award

Resource calendar

Change request

Project management plan update

Project doc update

Monitoring and controlling process group Project performance is observed and measured

regularly and consistently to identify variances from the project management plan

Controlling changes and recommending preventive actions in anticipation of possible problems

Monitoring the project activities against the project management plan and project performance baseline

Influencing the factors that would circumvent integrated change control so only approved changes are implemented

Monitor and control project work: process of tracking, reviewing and regulating the progress to meet the performance objectives defined in the project management plan

Inputs Project management

plan Performance Reports Enterprise environmental

factors Organizational process

assets

OutputChange request

Project management plan update

Project doc update

Perform integrated change control: process of reviewing all change requests, approving changes, and managing changes to the deliverables, organizational process assets, project document and project management plan Inputs

Project management plan

Work performance information

Change requests Enterprise environmental

factors Organizational process

assets

OutputChange request status

update

Project management plan updates

Project doc updates

Verify scope: process of formalizing acceptance of the completed project deliverables

Inputs Project management

plan Requirements

documentation Requirements

traceability matrix Validated deliverables

OutputAccepted deliverables

Change request

Project doc update

Control scope: process of monitoring the status of project and product scope and managing changes to the scope baseline Inputs

Project management plan

Work performance documentation

Requirements documentation

Requirement traceability matrix

Organizational process assets

OutputWork performance

measurements

Change request

Organizational process assets updates

Project management plan updates

Project doc updates

Control schedules: monitoring the status of projects to update project progress and managing changes to the schedule baseline

Inputs Project management

plan Project schedule Work performance

information Organizational process

assets

OutputWork performance

measurements

Change request

Organizational process assets update

Project management update

Project doc update

Control Costs: process of monitoring the status of project to update the project budget and managing the changes to the cost baseline Input

Project management plan

Project funding information

Work performance information

Organizational process assets

OutputWork performance

measurements

Budget forecast

Organizational process assets update

Change request

Project management plan update

Project doc update

Perform quality control: process of monitoring and recording the results of executing the quality activities to asses performance and recommend necessary changes

Inputs Project management plan Quality metrics Quality checklist Work performance

measurements Approved change

requests Deliverables Organizational process

assets

OutputQuality control

measurements

Validated changes

Validated deliverables

Organizational process assets updates

Change request

Project management plan update

Project doc update

Report performance: processes of collecting and disturbing performance information including status reports, progress measurements and forecasts

Inputs

• Project management plan

• Work performance information

• Work performance measurements

• Budget forecast

• Organisational assets

Outputs

• Performance reports

• Organisational assets update

• Change request

Monitor and Control risk: process of implementing risk response plans, tracking identified risks, monitoring residual risks, identifying new risks and evaluating risk processes effectiveness through out the project

Inputs

• Risk register

• Project management plan

• Work performance information

• Performance reports

Outputs

• Risk register updates

• Organisational assets update

• Change request

• Project management plan updates

• Project doc updates

Administer procurement: process of managing procurement relationship, monitoring contract performance, making changes and corrections as needed

Inputs

• Procurement doc

• Project management plan

• Work performance information

• Performance reports

• Contracts

• Approved change requests

Outputs

• Procurement documentation

• Organisational process assets update

• Change request

• Project management plan updates

Closing Process Group • Consists of those processes performed to finalize all

activities across all project management groups to formally complete the project, phase or contractual obligations

• At project or phase closure the following may occur: • Obtain acceptance from the customer or sponsor

• Conduct post-project or phase-end review

• Record impact of tailoring to any process

• Document lessons learned

• Apply appropriate updates to organisation process assets

• Archive all project doc

• Close out procurement s

Close project or phase: process of finalising all activities across all of the management process groups to formally complete the project or phase

Inputs

• Project management plan

• Procurement documentation

Outputs

• Closed procurements

• Organisational process assets update

Close Procurements: process of completing each project procurement

Inputs

• Project management plan

• Acceped deliverables

• Organisational process assets

Outputs

• Final product, serivces or result transition

• Organisational process assets update