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How to Project Manage (allthethings)And Look Super Smart While Doing It
Pam PauleyPartner Account Manager, West [email protected]
Agenda
What is a Project? What is Project Management? Project Lifecycle
What is a Project?
Any work…1. With a beginning & end.2. Creates a product, result, or service.3. Includes a defined schedule, scope,
and resources.
Projects are everywhere, which means you can apply project management to almost everything!
What is a Project Manager?
A Project Manager uses knowledge, skills, and tools
to manage a project from start to finish with the goal of meeting project
requirements.
Someone who manages projects, duh.
Project Manager
Project Lifecycle
Initiate• Define
project• Get
approval from stakeholders
• Identify sponsor
Plan• Define
major deliverables
• Break down tasks
• Identify risks
• Find a team!
Execute
• Go forth and conquer!
Control
• Risk management
• Monitor/apply changes
Close• Debrief• Party!
5 Stages of Project
Give your project some meat by creating the Project Objective Statement (POS)!
What is the project? What is its purpose? How long will it take to complete? How much will it cost?
*This will be part of the document your stakeholders sign off on, so make sure it’s clear for all audiences to understand.
I just got assigned a project, yayyy! Okay but seriously, now what?
Sche
dule
Resources
Scope
The Customer Hub will be a page on the Pardot website to act as a one-stop place for all
Pardot customers to find the resources they need to be successful. This project will be
completed by May 30, 2016, with an estimate of 150 work hours required across the Pardot
business.
Making a Project Manageable
Determine the major “asks” or deliverables List out all tasks needed to complete each deliverable Identify key project milestones
By breaking it down into smaller tasks
Managing Risk The lurker in the back of the room who can’t wait to screw up your
project. “Quality is planned instead of inspected.”
Risk Example: A cruise ship could hit an iceberg and cause it to sink.
Owner Prevention Trigger (cause)
Contingency action
Cruise ship crew
• Inspect navigational tools for accuracy
• Avoid icy waters
• Evacuation drills/education
• Icy waters• poor
navigation system
• inattention from captain
• Deploy lifeboats
• Alert emergency channels
Closing the Project You did itttt! Post-mortem meeting• What did we accomplish?• What did we do well?• What can we do better?
Document when needed for future reference
What I Learned Fwiw
Importance of managing expectations for success of projectStatus updatesSpending time on planning is always worth itBreaking down tasks may seem overwhelming at first, but it’s really helpful!
thank y u