Project Management and Accounting Fundamentals FOR MICROSOFT DYNAMICS AX 2012 R3

Project Management R3: Syllabus and Agenda

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Table of Contents Course Details ________________________________________________________________ 1

Course Outline________________________________________________________________ 4

Agenda ____________________________________________________________________ 12

Course Details

This four-day instructor-led course provides students with the knowledge and skill to use and navigate the Project management and accounting module in Microsoft Dynamics AX 2012.

Audience CFO Controller Accounting Manager Bookkeeper Project Manager

At Course Completion This course teaches students to create and set up the Project management and accounting module in Microsoft Dynamics AX, set up invoicing, understand project types, create and enter project timesheets, set up and allocate project budgets, validate projects and validation groups, use forecast models, and set up project invoicing parameters, funding sources, and funding limits. It also describes running an advanced time and material project and running an advanced fixed-price project. Electronic copies of certificates are given out automatically upon completion of a course. If for some reason you don’t receive a certificate or have special c ircumstances (multiple participants, physical certificates, etc.), feel free to contact us at academy@rsmus.com.

Project Management R3: Syllabus and Agenda

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Continuing Professional Education In accordance with the standards of the National Registry (NASBA) of CPE Sponsors, CPE credits have been granted on a 50-minutes hour. Sponsor ID 107766, 801 Nicollet Mall, 11th Floor West Tower, Minneapolis, MN 55402 CPE credits: 28 Field of Study: Computer Science Delivery method: Live Instructor Program Level: Beginner A certification of completion and CPE credits are only granted when the evaluation is passed and the course survey is completed. The certification and transcript can be downloaded from the RSM Technology Academy Portal upon successful completion of the course. If for some reason you don’t receive a certificate or have special circumstances (multiple participants, physical certificates, etc.), feel free to contact us at academy@rsmus.com.

Course Cancellation Policy RSM reserves the right to cancel courses up to 7 days prior to class commencement due to low enrollment. In the event of a cancellation, RSM will contact any enrolled students.

Guaranteed to Run This course is Guaranteed-to-Run ("GTR") if hosted by RSM and a minimum of 4 participants have registered. Once the registration requirement is met, the course is guaranteed to run. If cancelled, it will effective no later than 7 days prior to course commencement.

Travel Guide You are responsible for making all arrangements for travel. We are located in the Denver Technology Center (DTC). You can fly into Denver International Airport (DEN) on most major airlines. It is recommended that you fly the evening before you class is scheduled to begin and depart the evening of the last day of class. On average please allow at least one hour to travel from our office to the airport. 4643 South Ulster St. Suite 400 Denver, CO 80237

Payment All work performed shall be performed on a fixed fee basis. RSM will bill the Client upon execution of the statement of work. Payments must be made before the beginning of the training. Refund Policy: Any cancellations 14 days prior to the scheduled course will be provided a 100% refund. Cancellations 7 days prior to the scheduled course will be provided with a 50% refund. Cancellations within 7 days of course commencement will not be refunded.

Project Management R3: Syllabus and Agenda

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Prerequisites

Participants Before attending this course, students must have:

General knowledge of Microsoft® Windows® Basic knowledge of Dynamics AX 2012 navigation

Environment If the training will be conducted in Denver at the RSM office, the requirements listed below will be provided by RSM. Before the beginning of the first lesson the following materials and equipment will be required:

A LCD Projector*

Projection screen/surface

A white board or

Flip chart stand/paper (optional)

Each attendee will need a Laptop/PC with the following available:

Internet connection

A VPN connection to RSM (The connection information will be provided by the trainer upon the first day of training).

RSM Technology Academy hosts the training images on a local server in our Denver offices. The VPN connection is required for the participants to connect to the Hyper-V training image. * The instructor can provide a projector if one is not available upon request only.

Project Management R3: Syllabus and Agenda

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Course Outline

Chapter 1: Working with Projects In this chapter, the details of the project will be discussed in detail, focusing on editing project details, project groups, and other details that define projects. The work breakdown structure will also be discussed along with project numbering.

Objectives

Edit project details

Project groups Project numbering Project hierarchies

o Subprojects

Work breakdown structure Use of the Project Copy Wizard Report Sort Fields Project stages

Practices

Edit project details Create subproject Set Report Sort Fields

Create Work Breakdown Structure Create/rename project stages

Chapter 2: Project Management and Accounting Setup This chapter is intended to serve as a reference for the setup of Project management and accounting. The parameters from will do the following: Configure the module functionality and enter default information that is used by the system if the information is not specified at a lower level

Objectives

Review parameters o General o Financial o Journals o Timesheet o Invoice o Forecast o Estimate o Hour Utilization o Project statements o Project stages o Cost control o Inventory dimensions o Production o Number sequences

Practices

Configure Project management and accounting parameters

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Chapter 3: Project Types This chapter will cover the six project types; how they would be used and the differences between them.

Objectives

Discuss the six project types o Time and Material o Fixed-price o Internal o Cost o Time o Investment

Practices

Create a Time and material project

Create a Fixed-price project Create a Cost project Create an investment project

Chapter 4: Time and Materials Projects This chapter focuses on the accounting principles involved with managing Time and Materials projects.

Objectives

Describe a time and material project with WIP Run a time and material project with WIP Describe post costs form Describe time and material project with accruals

Run a time and material project with accruals

Practices

Run an internal project with WIP

Run an investment project

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Chapter 5: Fixed-Price Projects This chapter discusses the handling of fixed-price projects with its main focus on how to deal with work in process (WIP). It will also describe the estimate system for revenue accruals on these projects.

Objectives

Review concepts of fixed-price projects Completed contract method

Completed percentage method Estimate system Estimate period types Setup cost templates Setup estimate projects

Estimate process

Practices

Create a cost template

Create and post an estimate

Chapter 6: Fixed Price Project with Completed Contract and Completed Percentage This chapter discusses the accounting principles involved with running fixed-price project with the completed contract method of revenue recognition, where revenue is not recognized unti l the end of the project. It will also discuss the completed percentage where the revenue is accrued in profit and loss accounts throughout the project.

Objectives

The completed contract method of fixed-price contracts The completed percentage and sales value method for fixed-price projects

Track the financial effects of a fixed-price project with the completed percentage and sales value method

Practices

Create and run a fixed-price project using completed contract Create and run a fixed-price project using completed percentage

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Chapter 7: Internal Projects This chapter shows how internal projects are configured to include work in process (WIP) and also investment projects that use the estimate project to track WIP and to capitalize costs.

Objectives

Discuss internal projects with WIP o Cost o Time o Investment

Financial effect of an internal project with WIP Investment projects

Financial effect of an investment project

Practices

Run a time and material project with WIP

Run a time and material project with accruals

Chapter 8: Project Transactions This chapter discusses the various transactions that occur with projects. There are several types and there are several ways that they can be entered in Dynamics AX.

Objectives

The four project transaction types Categories and category groups Cost prices, sales prices, and price groups

Line properties Hour transactions Expense transactions Item transactions Fee transactions

Item Requirements Adjust project transactions Journals Ledger postings

Practices

Create a new category group and category Set up prices

Create and post project transactions Enter Invoice Journal View Project transactions Adjust project transaction

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Chapter 9: Project Quotations Project management and accounting include a timesheet feature for employees to enter hours and have them approved for the purpose of charging time to projects.

Objectives

Quotation List page Creating a project quotation Lines of a project quotation Sending a project quotation

Confirming a project quotation Transfer quotation to project

Practices

End to End – Project quotation

Chapter 10: Project Timesheets Project management and accounting include a timesheet feature for employees to enter hours and have them approved for the purpose of charging time to projects.

Objectives

Timesheet periods

Timesheet parameters Timesheet workflows Creating timesheets Approve timesheets Missing timesheets report

Practices

Create timesheet period

Create timesheet workflow Create a timesheet Approve a timesheet

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Chapters 11: Project Invoicing A project can be invoiced in two different ways in Dynamics AX: the invoice proposal form is used to create invoices based on project transactions on Time and Material projects, and for Fixed-price projects, predefined payment amounts which are based on project milestones are used to create invoices.

Objectives

Concepts of project invoicing Project Invoicing setup Project contract setup

Billing requirements for transactions Create, adjust, and post invoice proposals Invoice on-account transactions Reverse transactions

Practices

Create project contract Create invoice proposal Create an on-account invoice

Chapters 12: Advanced Project Invoicing This chapter describes advanced features of project invoicing such as funding sources, funding limits, and funding rules and allocations

Objectives

Project invoicing parameters Setup funding sources

Setup funding limits Setup funding rules and allocations Approve or revoke invoice proposals

Practices

Contract funding sources and limits

Chapter 13: Project Budgeting This chapter discusses the project budgeting functionality within the Project management and accounting module. When project budgets are matched to actual revenue and expenses companies can modify money and resources to match to the budget.

Objectives

Budgeting and forecasting concepts Budget approval workflow Create a budget Allocate budgets across fiscal periods and years

View budget impact and balances Approve budgets Manage committed costs Carry forward budget amounts at year end

Practices

Create new project and budget

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Chapter 14: Project Forecasting This chapter discusses forecasting in the Project management and accounting module and describes the concepts and how they can be used in all types of projects.

Objectives

Review project budgeting and forecasting Use forecast models Enter forecasts Setup forecast scheduling

Forecasting on hours

Practices

Create and edit a forecast

Create hour forecast scheduling

Chapter 15: Project Validation Project validation is an optional feature in Project management and accounting that is used to control the recording of project transactions. If it is used, it limits the workers, projects, and categories that are available in the journals and timesheets.

Objectives

Explain project validation

Set up project validation parameters Enable validation for workers Set up validation groups Project validation category assignments

Practices

Create validation group Assign employee to single project

Assign project category to a project

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Chapter 16: Project Inquiries and Reports This chapter describes the various inquiries and reports that are used to run projects effectively.

Objectives

Project inquiries o Project statements o Invoice control o Hour utilization o Cash flow o Cost control

Excel export Reports

o Transactions o Cash flow o Profit and loss o Project WIP o Payroll allocation

Practices

Use the Hour Utilization Screen View reports

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Agenda

Day 1 Day 2 Day 3 Day 4

9:00 AM Introductions and Project Definition

Time and Material Projects

Project Transactions

Advanced Project Invoicing

10:00 AM

Working with Projects Project Budgeting

11:00 AM Fixed-price projects

12:00 PM LUNCH LUNCH LUNCH LUNCH

1:00 PM Working with

projects Fixed-price projects

Project Quotations Project Forecasting

2:00 PM Project Management and Accounting

Setup

Fixed-price projects with Completed

Contract and Completed Percentage

Project Timesheets Project Validation

3:00 PM

Project Types Internal Projects Project Invoicing Project Inquiries

and Reports 4:00 PM

5:00 PM SESSION END SESSION END SESSION END SESSION END

*A 10 minute break will be taken for every hour of content. Alternatively, a 15 minute break will be taken for two hours of content if the instructor chooses to do so.*