Project: KHAJANE II

Government of Karnataka

Finance Department

Project: KHAJANE II

Redistribution process at CO office Manual

Version 1.0

Project Monitoring Unit

7th floor, Commercial Taxes Building, Kalidasa Marg, Gandhi Nagar, Bangalore – 560009.

Email: [email protected]/pdkhajane.gov.in

Phone: 080-22354020, Helpdesk No: 080-22342266

mailto:[email protected]/pdkhajane.gov.in

Notice:

This is a controlled document.

Unauthorised access, copying,

Replication or usage for purposes other than for

which it is intended are prohibited.

Table of Contents

1. Overview– Fund Redistribution by CO .................................................................................................. 1

1.1 Purpose: ............................................................................................................................................. 1

1.2 Scope: ................................................................................................................................................ 1

2. Fund Redistribution by CO: .................................................................................................................. 1

2.1 BUDGET_CO_C: .................................................................................................................................. 1

2.2 CONTROLLING OFFICER: ..................................................................................................................... 8

3. Course Summary .................................................................................................................................10

4. Appendix A - Acronyms .......................................................................................................................10

Table of Figure

Figure 1: Khajane-II Login screen ................................................................................................................. 1

Figure 2: Navigation path for Redistribution screen .................................................................................... 2

Figure 3: Selection of Scheme Screen .......................................................................................................... 2

Figure 4: Add Scheme Screen ...................................................................................................................... 3

Figure 5: Select DDO Screen ........................................................................................................................ 3

Figure 6: Amount & Remarks Entering Screen............................................................................................. 4

Figure 7: Select To List Users Hyperlink ....................................................................................................... 4

Figure 8: To List Selection Screen ................................................................................................................ 5

Figure 9: View Order hyperlink ................................................................................................................... 5

Figure 10: View Order Screen ...................................................................................................................... 6

Figure 11: Save Screen ................................................................................................................................ 6

Figure 12: Submission Screen ...................................................................................................................... 7

Figure 13: Confirmation Screen ................................................................................................................... 7

Figure 14: Khajane-II Login screen ............................................................................................................... 8

Figure 15: Navigation Screen ....................................................................................................................... 8

Figure 16: Redistribution Worklist Screen ................................................................................................... 9

Figure 17: Approval Screen ......................................................................................................................... 9

Figure 18: Confirmation Screen ..................................................................................................................10

1

1. Overview– Fund Redistribution by CO

1.1 Purpose:

The purpose of this document is to provide an overall understanding of scope of redistributing the funds by CO.

1.2 Scope:

The scope of this manual is to give a detailed understanding of redistribution of funds by Controlling

Officer in Khajane-II application.

Through this process, CO would be able to redistribute the fund for budget lines handled by CO among his DDOs.

CO can do Fund Redistribution within the limit of Balance available in “From DDO” to “TO DDO”

On completion of the fund redistribution, the amount would be transferred between DDOs. Hence BAFE (Balance Available for Expenditure) with DDO (where the negative amount specified) would be reduced & DDO (where the positive amount specified) would be Increased.

After approval of fund distribution, Fund Redistribution Order will be generated and communicated to respective DDOs.

2. Fund Redistribution by CO:

2.1 BUDGET_CO_C:

Step 1: Creator logs into Khajane_II System.

Figure 1: Khajane-II Login screen

2

Step 2: User navigates to following path: PRI Transaction PRI Budget Redistribution Redistribution by CO

Figure 2: Navigation path for Redistribution screen

Step 3: User selects Scheme

Figure 3: Selection of Scheme Screen

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3

Step 4: User clicks on Add button to add the selected Scheme

Figure 4: Add Scheme Screen

Step 5: User clicks on Select DDO to select the required DDO

Figure 5: Select DDO Screen



4

Step 6: User anters amount & Reasons for redistribution

Figure 6: Amount & Remarks Entering Screen

Step 7: User selects ToList users

Figure 7: Select To List Users Hyperlink



5

Figure 8: To List Selection Screen

Step 8: User clicks on Generate Order button to generate the Draft order

Figure 9: View Order hyperlink



6

Step 9: User enters Draft Title and views the content and clciks on Save & Close button to save

Figure 10: View Order Screen

Step 10: User clicks on Save button save the details and to generate the Release Order No.

Figure 11: Save Screen



7

Step 11: User clicks on Submit button to submit the file to the verifier

Figure 12: Submission Screen

Step 12: Fund Release file will be forwarded to the Approver

Figure 13: Confirmation Screen



8

2.2 CONTROLLING OFFICER:

Step 1: Controlling Officer logs into Khajane_II System.

Figure 14: Khajane-II Login screen

Step 2: User navigates to following path: PRI Worklist PRI Budget Redistribution Worklist Redistribution Worklist CO Approver

Figure 15: Navigation Screen


9

Step 3: Approver clicks on the Document No. to open the file

Figure 16: Redistribution Worklist Screen

Step 4: Approver verifies all the details and clicks on Approve button to approve the file

Figure 17: Approval Screen



10

Figure 18: Confirmation Screen

3. Course Summary

This course is designed to give the participants an insight into the process of Redistribution at CO. The

document consists of detailed steps along with screenshots.

4. Appendix A - Acronyms

Abbreviation Description

AC Bills Abstract Contingency Bills

AFS Annual Financial Statement

AG Accountant General

AIN Account Identification Number

AM Alteration Memo


11


Asst. Assistant

ATN Action Taken Note

ATO Assistant Treasury Officer

BAO Bill Approving Officer

BDSS Budget Decision Support Systems

BE Budget Estimate

BEO Budget Estimating Officer

BMS Beneficiary Monitoring System

BoA Back Office Assistant

BOI Bank of India

BPL Below Poverty Line

BSA Budget System Administrator

CAAA Controller, Aid, Accounts and Audit Division

CAG Comptroller and Auditor General of India

CAO Chief Accounts Officer

CAS Central Accounts Section

CBE Current Budget Estimate

CC Credit Card

CCD Civil Court Deposits

CCO Chief Controlling Officer

CCS Credit Confirmation Slip

CDV Cheque Delivery Voucher

CEO Chief Executive Officer

CFC Citizen Facilitation Centres

CM Clearance Memo

CO Controlling Officer

COPU Committee on Public Undertakings

CPO Chief Planning Officer

CPPC Central Pension Processing Centre

CPPO Central Pension Processing Officer

12


CPS Central Plan Schemes

CPSMS Central Plan Scheme Monitoring System

CRA Central Record keeping Agency

CRA-FC Central Record keeping Agency Facilitation Centre

CRCD Criminal Court Deposits

CSC Citizen Service Centres

CSF Contribution Submission Form

CSO Counter Signing Officer

CSS Centrally Sponsored Schemes

CVP Commuted Value of Pension

DA Dearness Allowance

DAG Deputy Accountant General

DBMS Database Management System

DC Debit Card

DC Bills Detailed Contingency Bills

DCRG Death Cum Retirement Gratuity

DD Demand Draft

DDO Drawing and Disbursement Officer

DDR Debt, Deposit and Remittances

Dept. Department

DIS Daily Input Sheet

DMO Debt and Investment Management Office

DMS Day-wise Monthly Statement

DoT Department of Treasuries

DPI Dots Per Inch

DS Deputy secretary

DSC Digitally Signed Certificate

DSN District Serial Number

DSSP Directorate of Social Security Pension

DTO District Treasury Officer

13


DWP Destitute Widow Pension

EAP Externally Aided Project

EBR Extra Budgetary Resources

ECS Electronic Clearing System

EDMS Electronic Document Management System

EFT Electronic Funds Transfer

EMD Earnest Money Deposit

EMI Equated Monthly Installments

EMO Electronic Money Order

EO Executive Officer

FAQ Frequently Asked Questions

FD Finance Department

FIFO First In First Out

FoA Front Office Assistant

FP Family Pension

FPU File Preparation Utility

FRS Functional Requirement Specification

FTP File Transfer Protocol

FVU File Validity Utility

GDFP General Delegation of Financial Powers

GIA Grant-in-Aid

GIS Bills Group Insurance Scheme Bills

GO Government Order

GOI Government of India

GoK Government of Karnataka

GP Gram Panchayat

GPF General Provident Fund

GSDP Gross State Domestic Product

GSTO Gazetted Sub Treasury Officer

GUI Graphical User Interface

14


HA Head Accountant

HBA House Building Advance

HDFC Housing Development Finance Corporation

HE His Excellency

HoA Head of Account

HoD Head of Department

HoO Head of Office

HRMS Human Resource Management System

HTTPS Secure Hyper Text Transfer Protocol

IEBR Internal Extra Budgetary Resources

IFA Internal Financial Advisor

IFSC Indian Financial System Code

IGNOAP Indira Gandhi National Old Age Pension

INR Indian Rupees

IO Implementing Officer

I-pin Internet Pin

IR Inspection Report

IST Indian Standard Time

ITC Input Tax Credit

IVRS Interactive Voice Response System

JD (Admin) Joint Director (Administration)

KB Knowledge Bank

KCSR Karnataka State Civil Services Rules

KFC Karnataka Financial Code

KGID Karnataka Government Insurance Department

KSWAN Karnataka State Wide Area Network

KTC Karnataka Treasury Code

LAR Local Audit Report

LE Latest Estimate

LIC Life Insurance Corporation of India

15


LOP List of Payments

LoV List of Values

M/O/C Mandatory / Optional / Conditional

MCA Monthly Civil Accounts

MCE Manual of Contingent Expenditure

MICR Magnetic Ink Character Recognition

MIS Management Information System

MO Money Order

MoE Memorandum of Error

MOU Memorandum of Understanding

MPAS Model Panchayat Accounting System

MPIC Monthly Program Implementation Calendar

MTFP Medium Term Fiscal Plan

NABARD National Bank for Agricultural and Rural Development

NCDC National Co-operative Development Corporation

NDC Bills Non Detailed Contingency Bills

NEFT National Electronic Fund Transfer

NIC National Informatics Centre

NOC No Objection Certificate

NP Non Plan

NPS New Pension Scheme

NSDL National Securities Depository Limited

NSSF National Small Savings Fund

NWMA Normal Ways and Means Advance

OAP Old Age Pension

OBE Original Budgetary Estimates

OCR Optical Character Recognition

P Plan

PAC Public Accounts Committee

PD Personal Deposits

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PF Public Fund

PFM Pension Fund Managers

PFRDA Pension Fund Regulatory and Development Authority

PHP Physically Handicapped Pensions

PMU Project Monitoring Unit

POP SP Point of Presence Service Provider

PPAN Permanent Pension Account Number

PPO Pension Payment Order

PPU Payment Processing User

PRAN Permanent Retirement Account Number

PRI Panchayati Raj Institutions

PS Principal Secretary

PSB Public Sector Banks

PSU Public Sector Unit

PwC Price water house Coopers

PWD Public Works Department

RBD Reserve Bank Deposits

RBI Reserve Bank of India

RDPR Rural Development and Panchayati Raj

RE Revised Estimates

RFP Request For Proposal

RO Release Order

ROI Rate of Interest

ROP Recovery of over payment

RTGS Real Time Gross Settlement

RTI Right To Information

SBI State Bank of India

SBM State Bank of Mysore

SCF Subscriber Contribution File

SCP Special Component Plan

17


SE Supplementary Estimates

SHCIL Stock Holding Corporation of India Limited

SI System Integrator

SO Section Officer

SOA Service Oriented Architecture

SOP Schedule of Payments

SOR Schedule of Receipts

SOT Statement of Transaction

SPU Schedule Processing User

SR Service Register

SRS System Requirement Specification

SSP Social Security Pension

SSY SandhyaSurakshaYojana

STO Sub- Treasury Officer

SWMA Special Ways and Means Advances

T Day Transaction Day

TA Travelling Allowance

TAN Tax Deduction and Collection Account Number

TB Trustee Bank

T-Bill Treasury Bill

TCS Tata Consultancy Services

TE Transfer Entry

TIN Tax Payer Identification Number

TNMC Treasury Network Management Centre

TO Treasury Officer

TP TalukaPanchayat

T-Pin Telephone Pin

TSP Tribal Sub Plan

TTR Treasury Transfer Receipts

UAT User Acceptance Testing

18


UC Utilization Certificate

UCI Unique Challan Identity

UID Unique Identification Number

UIDAI Unique Identification Authority of India

ULB Urban and Local Bodies

US Under Secretary

UTI Unit Trust of India

UTR Unique Transaction Reference

VAT Value added Tax

VDMS Verified Day-wise Monthly Statement

VOA Vote on Account

VPN Virtual Private Network

VSAT Very Small Aperture Terminal

WDPB Work Done by Public Bodies

WMA Ways and Means Advance

ZP ZillaPanchayat

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Project Partner

Documents

Project: KHAJANE II