PROGRAMANNUALPERFORMANCEREPORTGrantee:PrairieFiveHeadStart

Grantee#:05CH-010788

PeriodCovered:August2018–May31st,2019

ThisdocumentisdistributedthroughthePrairieFiveCACAnnualNewsletterandispostedonthePrairie

FiveWebsite.CurrentlythePrairieFiveWebsiteisunderconstructionandassoonasitiscompleted,the

annualreportwillbepostedonthewebsite.ThePolicyCouncilandGoverningBodyalsoreceivesthereport

annuallyandsemi-annually.

1. DescribeaccomplishmentsandpositivedevelopmentsthathadasignificantimpactontheHeadStartprogramduringthereportingperiod.

ParentEngagement/FamilyInvolvement

• Thepast2yearsourTeacherAssistantswereresponsibletocompleteparentengagementactivities.

Fromthefeedbackwereceivedandthedatawecollected,wewillbehiringFamilyAdvocatesback

towork

• StaffcompletedtheFamilyServiceCredentialinMay2019.

• Anewtrackingsystem,CIS/THOisbeingusedtocompileaccurateapplicantdata.Thisisthedata

entrypointforthewholePrairieFiveAgency,sowecanseeacrossthefivecounties,howweare

servingfamilies.

• 99%ofenrolledfamiliesreceivedatleastonehomevisitfromFamilyAdvocatesthisyear.

• 16%ofenrolledfamiliesservedreceivedresourcesorwerereferredforfurtherassistance.

• 95%oftheenrolledfamiliessetfamilygoalsthisyear.

• CurrentlyhavePolicyCouncilCommunityRepresentativesfromChippewa,SwiftandYellow

MedicineCounties;lookingtofillpositionsinBigStoneandLacquiParleCounties.

• Allcenters,butone,participatedinPolicyCouncilthisyear.

ERSEA

• AttheendofMay,the185enrolledintheprogram,ofwhich87are<100%ofpoverty,40are<101-

130%ofpoverty,18areoverincome,5areinfostercare,15arehomeless,and15arereceiving

publicassistanceand5werereservedforhomeless.

• TheapplicationforHSandEHSfortheupcoming2019-2020schoolyear,wasupdatedbasedonthe

increasedusageofChildPlusandtobettermeetthestandardsrequiredforStateLicensingandHead

Start.

• Adshavebeenpostedonsocialmedia,viaourHeadStart/EarlyHeadStartFacebookpage.Wealso

includetheinformationonourmainPrairieFiveCACwebsite.Duetotheincreaseofsocialmedia

advertising,wealsopostonthesurroundingareasrummagesites.Wepostonavarietyoftopics

suchasopenchildslotsandapplyingforHS/EHS,jobopenings,andopenhouseregistrations

• Alloftheopenhouseregistrationswereatnighttoaccommodateparents/guardians.Morewere

abletoattendduetotheeventbeingafterworkhours.

• Selectioncriteriaformwasupdatedtoreflectourcommunityneedsassessmentdataandwhatwe

areseeinginthevarietyofcommunitiesweserve.

• Revisedattendancepolicyforthe2019-2020schoolyear.

Screenings/Health

Thefollowingisdataonallofthechildrenservedthroughouttheprogramyear:

• 89%offamiliescompletedtheASQ:SE2intherequiredtimeframe.

• 95%ofchildrenreceivedtherequiredscreenings(vision,hearing,developmental)intherequired

timeframe.

• 4childrenwerereferredforMentalHealthservices.

• 61%ofchildrenhavecompletedtheirdentalexam.

• 79%ofchildrenhavecompletedtheirphysicalexam.

• 92%ofchildrenhavetheirimmunizationsonfile.

• 70%ofchildrenhavehadanutritionassessmentcompleted.

• 71%ofchildrenhavehadabirthandhealthhistoryformcompleted.

• WearestillpartneredwithGreaterMinnesotaFamilyServices.Theysupporttheclassroomswith

mentalhealthobservations,assessments,andideasforimprovedclassroommanagement.By

providingadditionalideasandsupport,weareempoweringteacherswithinformationtheycanuse

onadailybasis.

Staffing

• AsofJuly11,2019,wearelookingtohireaFieldSupervisor,threeEnglishLanguageSupportStaff,

andoneLongTermSubstituteTeacher.

SchoolReadiness/Education

• Agencydatastatesthatfor3-yearold’s,thefollowingpercentagesofchildrenaremeetingor

exceedinginthefollowingareas:SocialEmotional89.19%,Language86.49%,Physical81.09%,

Cognitive87.84%,Literacy77.03%andMath82.43%.

• Agencydatastatesthatfor4-yearold’s,thefollowingpercentagesofchildrenaremeetingor

exceedinginthefollowingareas:SocialEmotional79.76%,Language78.57%,Physical80.95%,

Cognitive79.77%,Literacy89.28%andMath73.81%.

• CLASSobservationswerecompletedinthefallinallclassrooms.Theywerenotcompletedinthe

springduetonewclassroomstaffreceivingcoachingandtheveteranstaffhavingscoresabovethe

2018lowest10%nationally.PrairieFivehasfouremployeeswhoareCLASScertifiedandwereable

tocompletetheassessmentsonourclassroomstaff.Thescoresshowedthatourclassroomstaffare

abovethe2018Lowest10%nationallybutarebelowthe2018NationalAverageinClassroom

OrganizationandInstructionalSupport.Basedonthisinformation,theagencydesignedaplanto

increasetheseareasbyutilizingtheEducationCoach.Allnewstaff,andstaffwhoscoredbelow

average,willreceivecoaching.NewstaffwillbetrainedonCLASSrequirementsduringtheir

orientation.

• MinnesotaReadingCorpstutorswerepresentinfiveofourclassroomstoenhancechildren’s

literacydevelopmentduringthe2018-2019programyear.MinnesotaReadingCorpswillbe

participatinginfiveofourclassroomsfortheup-coming2019-2020programyear.

• Theagencyhasimplementedanewonlinelessonplanfeaturethatensuredourprogramwas

operatingtofidelitywithourcurriculum,lessonplanning,anddocumentation.Thisisanadditional

featurethatisincludedinourTeachingStrategiesGoldassessmenttoolthatwepurchased.This

onlineoptionassistsstaffwithplanningandsettinguptheenvironmenttomeettheneedsofthe

students.

• ThemainCreativeCurriculumforPreschoolcurriculumwaspurchasedin2015,theprogramyearof

2019-2020willbethefourthyearofthecurriculumbeingimplemented.Thisyearwefocusedonour

classroomsdoingthecurriculumtofidelity.Eachyearourstaffhavebecomemorefamiliarand

comfortablewiththecurriculumandincorporatingitintotheirclassroomroutines.Duringourup-

comingpre-servicewewillbetrainingournewstaffin-depthusingtheon-linevideoscreatedby

TeachingStrategies.Ourgoalisfornewstaff,withnoknowledgeofthecurriculum,feelmore

comfortablewiththeresourcespriortotheschoolyearstarting.

• PrairieFiveHeadStart,iscurrentlyserving,thirty-sevenstudentsqualifiedforIEPservices.Twenty–

twochildrenqualifiedforservicespriortoenrollment.Fifteenadditionalchildrenwerediagnosed

duringthe2018-2019programyear.

• CommunityInvolvement

v TheDirectorandAssistantDirectorareparticipantsintheFamilyServiceCollaborationinBig

StoneandYellowMedicineCounties.TheyarealsoactiveintheMHSAgroups.

v PrairieFiveHeadStartisoneoftheorganizersfortheKid’sFirstConferenceinGraniteFalls,MN

andcontinuestoberesponsibleforreceivingproviderregistrations.

v TheEducationManagerattendsvariouscountyheldHelpMeGrowmeetings.Themanageralso

attendstheregionalHelpMeGrowmeetings.

v Director,PFCE,andtheEducationManagercontinuetoparticipateintheChildandFamily

OutcomesWorkGroup.Thegoalofthegroupistostrengthendatareportingintheareasof

familyoutcomesandschoolreadiness.

v TheERSEACoordinatorattendsECFEfairs,WICevents,localcountyfairs,andothertypesof

communityeventstopromoteHeadStart&EarlyHeadStart.

v TheHealthCoordinatorattendsmonthlymentalhealthmeetings.

v Someofourpreschoolclassesattendlocalbusinesses,participateintheseniornutrition

program,andvisitlocalnursinghomes.Communityinvolvementisdocumentedinthelocal

newspapers,asallowedbyparents/guardians.

2. Listsignificantgoalsandobjectivesestablishedforthereportingperiodwhichwere

notmet.

v SchoolDistrictsopeningpreschoolsandofferingscholarshipscontinuestodecreaseour

enrollment.

v Wecontinuetohavesomeareaswithahigherneedforprogrammingthanothersbutopening

additionalclassroomsinanyofourbuildingsisnotanoption.

3. EnrollmentInformation

ProgramOption Funded

Enrollment

ActualEnrollment WaitingList

HeadStartCenter

Based

191Federal 181childrenattheendofMay31st,2018

with5spotsreservedsoreportedwas186

5childattheendofMay

31st,2018

4.Describeanyunexpectedcostsoverrunsorsavingsduringthisreportingperiodand

theirimplicationsforprogramoperations.

v N/A

FundingFederal StateEHS USDA PathwayII

HeadStartandEarlyHeadStart

PrairieFiveHeadStartserveslow-incomefamiliesinfive-counties:BigStone,Chippewa,LaqquiParle,SwiftandYellowMedicine.Theagencyservesfamiliesbyofferingfamilyassessments,familygoalsetting,dental,health,mentalhealth,nutritionandeducationalservices.

FUNDING2018FederalHeadStart $1,641,515PersonnelandFringeBenefits $1,306,520Supplies(officeandclassroom,postage,photocopy) $73,850ContractedServices(psychologistservices,nutritionconsultant,paymentforchildcareslots)

$55,785

Other(telephone,advertising,autoexpenses,registrationfees,utilities,audit,medicalservices,disabilitiesservices,stafftravel,parenttravelandactivities,pupiltransportation,buildingleases,insurance,food,curriculumfee,licensesandequipmentmaintenance)

$178,714

OutofAreaTravel $2,625Training $24,021VehiclePurchase $0StateEarlyHeadStart $221,391PersonnelandFringeBenefits $186,923Supplies(office,telephone,postage,photocopy,advertising,lease,computer) $5,260MentalHealthConsultant $1,350ProgramExpenses(childandfamilyservicesupplies,socializationandparentmeetingsupplies,transition,medical,disabilities,curriculumandassessment)

$4,818

Travel/Transportation(vehiclemaintenance) $16,500Other(audit,insurance,autolicense) $3,540Training $3,000VehiclePurchase $0USDA $16,509.42PathwayII $70,300

Enrollment

PrairieFiveHeadStartprovidesservicesinsixteen(16)classroomswithinnine(9)differentcommunities.PrairieFiveHeadStartisfundedfor191childrenbutthroughoutthispastprogramyear,200childrenreceivedservicesduringvarioustimes.TheclassroomswhichprovideHeadStartonlyservicesareinCanby,GraniteFalls,andMontevideo.Therewereanadditionalonehundredandfourty-one(141)childrenwhowereenrolledinourcollaborativepreschoolprograms.ThecollaborativeclassroomsareinAppleton,Benson,Clinton,KMS,Madison,andOrtonville.

PrairieFivealsooperatesanEarlyHeadStartstatefundedprogram.Theprogramisfundedtoserve19individuals,eitherpregnantwomenorchildrenages0-3.TherearetwoHomeVisitorswhoprovideweeklyhomevisitstotheenrolledfamilymember/sandbi-monthlysocializations.PrairieFiveEarlyHeadStartservesallfivecounties,inyear-roundprogramming.

PrairieFiveHeadStartprovidedservicestoarangeofethnicitiesandraces.TwoofourlocationshavealargepopulationofimmigrantsfromHispanicandMicronesiandescents.Ofthequalifyingchildren,24%areHispanicand9.5%areMicronesian.Theaccountsfor33.5%orapproximately67ofthe200childrenservedinHeadStart.Wealsohave3Hispanicindividualsand4MicronesianindividualsenrolledintheEarlyHeadStartprogramoutofthepossible19.

Monitoring

PrairieFiveHeadStartcompletedanannualself-assessmentonMay15,2019.Communitypartners,PolicyCouncil representatives, Prairie FiveBoard and staffmembers revieweddata from the2018-2019 schoolyear, compared it to previous years and provided input on how to enhanceHead Start services. CLASSscores from 2018-2019 school year are listed on the graph below. The scores were above the re-competitionlevel.

Domain PrairieFiveAverageScores 2017NationalAverageScoresEmotionalSupport 6.2 6.08ClassroomOrganization 5.63 5.80InstructionalSupport 2.42 2.96

HealthServices

Inthe2018-2019programyear,90%ofenrolledchildrenhaduptodateimmunizations;85%ofenrolledchildrenhadcompletedphysicals;67%ofenrolledchildrencompleteddentalexaminations.

ParentInvolvement

Volunteers Numberof

VolunteersNumberofHours

In-KindValue

TotalVolunteers 552 6,937.20 $93,571.36FormerorCurrentParentVolunteers

206 1,736.40 $24,025.60

2018-19SchoolReadinessGoalsReport

ChildrenMeeting/ExceedingDevelopmentalExpectations

4-Year-OldChildren %ofChildrenMeeting/ExceedingExpectations

Area Fall Spring

Social-Emotional 29.2% 79.8%

Physical 55.1% 81%

Language 42.7% 78.6%

Cognitive 36% 79.8%

Literacy 36% 89.3%

Mathematics 25.8% 73.8%

3-Year-OldChildren %ChildrenMeeting/ExceedingExpectations

Area Fall Spring

Social-Emotional 19.5% 89.2%

Physical 48.1% 81.1%

Language 41.8% 86.49%

Cognitive 24.1% 87.84%

Literacy 17.7% 77%

Mathematics 16.5% 82.4%