PROFESSIONAL REGULATION COMMISSION QUALITY … › uploaded › documents › Application... · This procedure covers the Editing/Modification of Application Data using Service Request

Republic of the Philippines

PROFESSIONAL REGULATION COMMISSION

QUALITY PROCEDURES MANUAL

Office Licensure

Division Application

Procedure Title Application Evaluation and Issuance of Notice of Admission Revision No. 00 Prepared by Division Head

Effectivity Date February 25, 2015 Reviewed by QMR

Page No. Page 1 Approved by Chairman

I. OBJECTIVE To ensure that only qualified applicants are admitted to the licensure examinations in accordance with the provisions of Republic Act No. 8981, its implementing rules and regulations, and the pertinent provisions of the professional regulatory laws.

II. SCOPE This procedure covers the Application, Evaluation and Issuance of Notice of Admission

III. PROCEDURE

RESPONSIBLE PERSON

ACTIVITY RELATED

DOCUMENT

Application Processor

1. Logs on to the Online Application System (OAS) Module of LERIS 1.1. Receives and evaluates completeness of

all documentary requirements submitted by applicant and validates with the List of Graduates.

1.1.1. If name does not appear in the List of graduates, returns documentary requirements and advises applicant to check if the school submitted its List of graduates to the Commission.

1.2. If there are deficiencies or incomplete submission, returns documents to and advises applicant to comply with requirements.

Note: To require the completion of a refresher course, as applicable where the examinee has failed to pass three (3) times, except as otherwise provided by law.

2. Prints the Application Form (APP-01), attaches

the required documentary requirements, indicates amount of prescribed fee on and signs form

2.1 If applicant is a First-Timer, issues

Action Sheet, Permanent Examination and Registration Record Card, Transcript of Records, NSO issued Birth Certificate, PRB Laws and Policies. List of Graduates Official Receipt




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RESPONSIBLE PERSON

ACTIVITY RELATED

DOCUMENT

Permanent Examination and Registration Record Card (APP-03) and instructs the applicant to accomplish the same.

2.2 If applicant is a repeater, retrieves Permanent Examination and Registration Record Card (APP-03) from the vault and attaches the same to the Application Form.

2.2.1. For citizenship and legal issues, refers the applicant to the Legal and Investigation Division for appropriate action using Referral Form (APP-09).

2.2.2. For applicants intending to take the

Special Professional Licensure Board Examination (SPLBE) abroad, the above procedure applies except that payment is made through Land Bank accredited Overseas Remitting Office (ORO) in the foreign country where the SPLBE is to be conducted.

2.2.3. For applications requiring approval

or For the Board (FTB), advises applicant to pay the examination fee only and is informed on the action of the Board through email or by phone

3. Instructs applicant to proceed to Cashier for

payment of examination fee and to the Issuing Officer for further action.

Issuing Officer

4. Receives and further reviews the documents submitted by and qualifications of the applicant

Notice of Admission, Official Receipt




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RESPONSIBLE PERSON

ACTIVITY RELATED

DOCUMENT

4.1. Checks the name and amount appearing on the Official Receipt.

4.1.1. If in order, prints the Notice of

Admission (APP-02), initials/signs and issues the same to the applicant and advises the applicant to check Room/School assignment on the PRC website two (2) to three (3) days before the examination or as posted in PRC premises.

4.1.2. For SPLBE, if application and

payment is in order or approved by the Board, Notice of Admission (APP-02) shall be issued by the SPLBE delegation.

Application Staff acting as Records Custodian

5. Collects and retrieves all approved applications for maintenance, safekeeping and disposal in accordance with the approved Records Retention and Disposition Schedule.

Logbooks for Approved and Conditioned Applications, Records Disposition Schedule

IV. FORM/DOCUMENT

1. Action Sheet APP-01

2. Notice of Admission APP-02

3. Permanent Examination and Registration Record Card

APP-03

4. Certificate of Experience APP-04

5. Detailed Description of Equipment APP- 05

6. Affidavit of Competency APP-06

7. Record of Deliveries Handled APP-07

8. One Thousand Case Hours APP-08

9. Referral Form APP-09




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10. Lifting of Deferment APP-10

11. Service Request Form APP-11

12. PERRC Issuance Control Form APP-12

13. Registration Without Examination Evaluation And Approval Sheet

APP-13

14. Certificate of Appearance APP-14

15. Letter of Compliance APP-15

16. Added to the List APP-16

17. Summary List of Examinees Added to the List

APP-17

V. RECORD

1. Logbook of approved/disapproved applications 2. PERRCs 3. Professional Regulatory Laws and related issuances 4. List of Graduates 5. Approved Applications with documentary requirements




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VI. FLOWCHART




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APPLICATION EVALUATION AND ISSUANCE OF NOTICE OF ADMISSION

START

RECEIVE & EVALUATE DOCUMENTS SUBMITTED BY THE APPLICANT

IF IN ORDER

PRINT APPLICATION FORM & ATTACH THE REQUIRED DOCUMENTARY REQUIREMENTS

RETURN TO APPLICANT

IF FIRST-TIMER

CHECK IF THE APPLICANT IS IN THE LIST OF GRADUATES

ISSUE PERRC TO THE APPLICANT

RECEIVE & CHECK THE DOCUMENTS SUBMITTED BY THE APPLICANT

AUTHORIZE THE PAYMENT OF THE PRESCRIBED EXAMINATION FEE TO THE CASHIER THEN PROCEED TO THE ISSUING OFFICER

PRINT THE NOA, INITIAL/SIGN & ADVISE THE APPLICANT TO CHECK ROOM/SCHOOL ASSIGNMENT ON PRC WEBSITE

APPLICATION STAFF MAINTAIN AND UPDATE RECORDS

END

NO

NO

YES

YES




Office Licensure


Procedure Title Editing/Modification of Application Data using Service Request

Form Revision No. 00 Prepared by Division Head



I. OBJECTIVE To ensure accuracy of application data of examinees in licensure examinations.

II. SCOPE This procedure covers the Editing/Modification of Application Data using Service Request Form

III. PROCEDURE

RESPONSIBLE PERSON

ACTIVITY RELATED

DOCUMENTS

Board In-Charge 1. Receives the letter-request from the applicant and if valid, prepares the Service Request Form (SRF) and signs the same.

2. Forwards Service Request Form (APP-11) together with the letter request to the Chief, Application Division for approval

Letter-request, SRF

Chief, Application Division

3. Reviews, approves and signs SRF and forwards the same to the Board In-Charge

SRF

Board In-Charge 4. Logs and forwards SRF to the ICT Division for appropriate action.

SRF




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IV. FORM/DOCUMENT

1. Letter – Request 2. Service Request Form APP-11

V. RECORD

1. Logbook 2. Approved Service Request Form APP-11




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VI. FLOWCHART EDITING/MODIFICATION OF APPLICATION DATA USING SRF

START

BOARD IN CHARGE RECEIVES THE LETTER REQUEST FROM THE APPLICANT, PREPARES THE SERVICE REQUEST FORM AND SIGNS THE

SAME

FORWARDS SERVICE REQUEST FORM TOGETHER WITH THE LETTER REQUEST TO THE CHIEF OF THE APPLICATION DIVISION

CHIEF REVIEWS, APPROVES AND SIGNS SERVICE REQUEST FORM AND FORWARDS THE SAME TO THE BOARD IN CHARGE

BOARD IN CHARGE LOGS AND FORWARDS SERVICE REQUEST FORM TO THE ICT DIVISION FOR APPROPRIATE ACTION

END




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Procedure Title Generation and Posting of Room Assignment Revision No. 00 Prepared by Division Head



I. OBJECTIVE

To ensure the prompt and efficient preparation, generation, printing and posting of room assignments in professional licensure examinations

II. SCOPE This procedure covers the Generation and Posting of Room Assignment

III. PROCEDURE

RESPONSIBLE PERSON

ACTIVITY RELATED

DOCUMENT

Board-In-Charge 1. Logs on to the Online Application System (OAS) and checks whether all applications for a particular licensure examination are complete and accounted for and submits statistical report to Examination Division.

Statistical Report

Printing Officer

2. Receives List of Identified Schools/Buildings/Rooms/capacity from the Examination Division to be used in the examination. 2.1. Prepares, encodes and prints list of

identified schools, buildings and capacity of examinees per room and submits to Board in charge.

2.2. Coordinates with the ICT Division for the opening of the Visual FoxPro, and checks the number of examinees.

2.3. If found in order and upon instruction of the Board-in-Charge, prints five (5) copies of List of Room Assignments.

2.4. Logs the name of the Board licensure examination and date in the logbook, forwards the printed copies of the List of Room Assignments to the Board In-charge and requests the ICT Division to post List of Room Assignments in the PRC Website.

Examinees’ database, List of identified schools/buildings/rooms/capacity, List of Room Assignments




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RESPONSIBLE PERSON

ACTIVITY RELATED

DOCUMENT

Board-In-Charge

3. Receives printed room assignment from printing officer for final checking and signs in the logbook.

3.1. Checks Permanent Examination and

Registration Record Card (PERRC) against the List of Room Assignments.

3.1.1. If established to be complete, bundles the PERRCs per room, per school and transmits the same together with two (2) copies of the List of Room Assignments to the Examination Division and a copy of the list to the Rating Division.

3.2. Posts the room assignments in PRC

premises and retains a copy for reference/file purposes.

List of Room Assignments,PERRC




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IV. FORM/DOCUMENT

1. Statistical Report 2. Examinees’ database 3. List of identified schools, buildings and capacity of examinees

V. RECORDS 1. Logbook of transmitted School/Room Assignments 2. Printed School/Room Assignments 3. Permanent Examination and Registration Record Card (APP-03)




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VI. FLOWCHART GENERATION AND POSTING OF ROOM ASSIGNMENT

START

BOARD IN CHARGE LOGS ON TO OAS AND CHECK ALL IF APPLICATIONS ARE COMPLETE AND SUBMITS STATISTICAL REPORT TO EXAMINATION DIVISION

RECEIVES LIST OF IDENTIFIED SCHOOLS/BUILDINGS/ROOMS/CAPACITY TO BE USED IN THE EXAMINATION

PREPARES, ENCODES AND PRINTS LIST OF EXAMINEES PER ROOM AND SUBMITS TO BOARD IN CHARGE

COORDINATES WITH THE ICT DIVISION FOR THE OPENING OF THE VISUAL FOXPRO AND CHECK THE NUMBER OF EXAMINEES

IF IN ORDER

LOGS THE NAME OF THE BOARD LICENSURE EXAMINATION AND DATE IN THE LOGBOOK, FORWARDS PRINTED COPIES TO THE BOARD IN CHARGE, REQUEST ICT DIVISION TO POST LIST IN THE PRC WEBSITE

UPON INSTRUCTION OF THE BOARD IN CHARGE, PRINT FIVE (5) COPIES OF LIST OF ROOM ASSIGNMENTS

BOARD IN CHARGE RECEIVES PRINTED ROOM ASSIGNMENT FOR FINAL CHECKING AND SIGNS IN THE LOGBOOK

CHECKS PERRCs TO A COMPLETE BUNDLES PER ROOM/SCHOOL AND TRANSMITS TOGETHER WITH (2) COPIES OF LIST OF ROOM ASSIGNMENTS TO EXAMINATION AND RATING DIVISION

POST ROOM ASSIGNMENTS IN PRC PREMISES AND RETAIN A COPY FOR REFERENCE/FILE PURPOSES

NO

YES

END




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Procedure Title Generation of Annexes of Examinees

Revision No. 00 Prepared by Division Head



I. OBJECTIVE To ensure completeness, integrity and accuracy of examination information in licensure examinations conducted.

II. SCOPE This procedure covers the Generation of Annexes of Examinees

III. PROCEDURE

RESPONSIBLE PERSON

ACTIVITY RELATED

DOCUMENT

Printing Officer 1. Receives from the Examination Division the List of Examinees with corrections

2. Logs on to the Online Application System (OAS) and edits application data, if applicable, based on corrections obtained from examinees.

3. Prints five (5) sets of Annexes and forwards the same to the Board-in-

Charge for segregation

List of Examinees with corrections Annexes of Examinees

Board In Charge 4. Checks and forwards the sets of Annexes to the Chief, Application Division for approval and signature.

Annexes of Examinees

Chief, Application Division

5. Signs each page of the Annexes and forwards to the Chief, Legal Division for approval and signature


Board In Charge 6. Upon receipt of the signed and approved Annexes, forwards four (4) sets to Rating Division and retains a set for reference/file purposes.





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IV. Form/Document

1. List of Examinees with corrections

V. Record

1. Logbook for transmitted School/Room Assignments 2. Annexes of Examinees 3. List of examinees with deficiencies 4. List of underage examinees 5. List of examinees with administrative cases 6. List of examinees with the same names




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VI. FLOWCHART

GENERATION OF ANNEXES OF EXAMINEES

START

PRINTING OFFICER RECEIVES THE LIST OF EXAMINEES WITH CORRECTION/S FROM THE EXAMINATION DIVISION

CHIEF SIGNS EACH PAGE OF THE ANNEXES AND FORWARDS TO THE CHIEF, LEGAL DIVISION FOR APPROVAL AND SIGNATURE

LOGS ON TO OAS AND EDITS APPLICATION DATA, IF APPLICABLE, BASED ON CORRECTION OBTAINED FROM EXAMINEES

BOARD IN CHARGE CHECKS AND FORWARDS THE SETS TO ANNEXES TO THE CHIEF, APPLICATION DIVISION FOR APPROVAL AND SIGNATURE

PRINTS FIVE (5) SETS OF ANNEXES AND FORWARDS THE SAME TO THE BOARD IN CHARGE FOR SEGREGATION

UPON RECEIPT OF THE SIGNED AND APPROVED ANNEXES, BOARD FORWARDS FOUR (4) SETS TO RATING DIVISION AND RETAINS A SET

FOR REFERENCE/FILE PURPOSES

END

Documents

PROFESSIONAL REGULATION COMMISSION QUALITY … › uploaded › documents › Application... · This procedure covers the Editing/Modification of Application Data using Service Request