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Professional Performance Process
OPD 864 – Writing the Mid-Year and Summative Evaluation Report
Our Journey Continues!
21st Century Supervision and Evaluation
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Today’s OutcomesParticipants will:• Understand the evaluation timeline.
• Continue to practice classroom observation.
• Be able to use a collection of evidence to write a high-quality Mid-Year Report and Summative Evaluation Report.
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Evaluation Timeline
• Probationary Professional Educator
• Continuing Contract Professional Educator
• Part-time Professional Educator
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Evaluation Timeline and Calendar
It is the educational leader’s responsibility annually to inform all professional educators
within 30 days of beginning of contract of how they will be supervised and evaluated. They
must ensure that at least the minimum requirements of the professional performance
process are met for every employee.
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Probationary Professional Educator: Meets or Exceeds Standard(s)
September Professional Growth Plan Conference
(within 30 days of contract date)
September-November 1 Minimum of one informal observation
November 1 Progress Check Conference based on at least one informal observation and all other available evidence
December 15 1st formal observation completed (to include pre- and post-observation conferences)
January 1 Mid-Year Report due in DHR
February 15 Professional Growth Plan review and refinement
March 5 2nd formal observation completed (to include pre- and post-observation conferences)
March 15 Summative Evaluation Report due in DHR
June 15 Professional Growth Plan Review Conference held and documented
Proposed refinements are in red.
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Probationary Professional Educator: Does Not Meet Standard(s)
September Professional Growth Plan Conference
(within 30 days of contract date)
September-November 1 Minimum of one informal observation
November 1 Progress Check Conference based on at least one informal observation and all other available evidence
Placement on Professional Improvement Plan (may be done at any time), frequency and types of interventions to be identified
December 15 1st formal observation completed (to include pre- and post-observation conferences)
January 1 Mid-Year Report due in DHR
February 1 2nd formal observation completed (to include pre- and post-observation conferences)
Professional Growth Plan review and refinement
February 8 Summative Evaluation Report due in DHR
June 15 Professional Growth Plan Review Conference held and documented
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Continuing Contract Professional Educator: Meets or Exceeds Standard(s)
Formal Evaluation Year
September Professional Growth Plan Conference
(within 30 days of contract date)
September – May Ongoing informal observations with reflective conferences
February 15 Professional Growth Plan review and refinement
Mid-Year Conference (documented, but no report necessary)
May 1 Formal observation completed (to include pre- and post-observation conferences)
May 10 Summative Evaluation Report due in DHR
June 15 Professional Growth Plan Review Conference held and documented (unless combined with Summative Evaluation Conference)
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Continuing Contract Professional Educator: Does Not Meet Standard(s)
September Professional Growth Plan Conference (within 30 days of contract date)
September – November 1 Minimum of one informal observation
November 1 Progress Check Conference based on at least one informal observation and all other available evidence
Placement on Professional Improvement Plan (may be done at any time), frequency and types of interventions to be identified
February 1 1st formal observation completed (to include pre- and post-observation conferences)
February 8 Mid-Year Report due in DHR
February 15 Professional Growth Plan review and refinement
May 1 2nd formal observation completed (to include pre- and post-observation conferences)
May 10 Summative Evaluation Report due in DHR
June 15 Professional Growth Plan Review Conference held and documented (unless combined with Summative Evaluation Conference)
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Continuing Contract Professional Educator: Meets or Exceeds Standard(s)Formative Evaluation Years
September Professional Growth Plan Conference (within 30 days of contract date)
September – June Ongoing informal observations with reflective conferences
Professional Growth Plan review and refinement
June 15 Professional Growth Plan Review Conference held and documented
See page 13 - 14 of PPP Handbook for Professional Educators for additional information regarding evaluation and appeal process.
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Collection of Evidence
CASE STUDY
Donald Mills
7th Grade Language Arts
General Education and ELL Students
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Professional Growth Plan (PPP-1)9.2.10
Who is Donald Mills?
What are the key points to discuss in this initial PGP conference with Donald?
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1st Informal Observation (PPP-4)9.15.10
Activity -
Read the Observation Report.
What questions would you have asked Mr. Mills?
What would your next steps be?
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Data Collection Document C
Read page 1 of the
Data Collection Document C.
What are some other possible
sources of evidence?
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1st Formal Observation
What will be your focus in Donald’s
Pre-observation Conference?
What would you ask him to bring to the conference?
What questions would you ask him?
Post-Observation
Conference
What would be your next steps?
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Professional Improvement Plan
• Created collaboratively
• Can be done at anytime of the year
• A PIP must be done for each “Does Not Meet Standard”
• A copy is attached to the Mid-Year and Summative Evaluation Reports
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Mid-Year Report Activity
Read through pages 1-2 of the PIP, the 2nd and 3rd Informal Observations, and page 2 of the
Data Collection Document C.
Read the Commendations/Recommendations section of Donald’s Mid-Year Report.
What else might you have included?
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Activity
• You will do the 2nd formal observation of Donald Mills using the Observation Report (PPP-4)
• While you watch the video, complete the Observation Report (PPP-4)
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Writing a Summative Evaluation Report Using the Collection of Evidence
Read the last page of the PIP and the rest of the Data Collection Document C.
Based on the Collection of Evidence on Donald:
1. Write the Summary Statement for Planning, Delivery, and Assessment of Instruction.
2. Discuss the fate of Donald and make your recommendation for his contract status on the 2nd page of the Summative Evaluation.
