PROFESSIONAL, FACULTYAND GA/TA TIME AND

ATTENDANCE Office of Admissions

May 4, 2000

Attendance andLeave Responsibilities

EMPLOYEE’S RESPONSIBILITY– COMPLETE , SIGN AND FORWARD TO

SUPERVISOR ALL BIWEEKLY OR MONTHLY AND SEMIANNUAL REPORTS

SUPERVISOR’S RESPONSIBILITY– VERIFY ACCURACY, CO-SIGN AND

FORWARD TO T & A RECORD KEEPER

RESPONSIBILITY

TIME AND ATTENDANCE RECORD KEEPER– PROVIDE EMPLOYEES WITH

ATTENDANCE AND LEAVE FORMS– UPDATE STAFF OF CHANGES IN T&A

POLICIES/PROCEDURES– FORWARD COMPLETED SEMIANNUAL

REPORTS TO STATE PERSONNEL

VACATION LEAVE

TEN MONTH ACADEMIC EMPLOYEES DO NOT ACCRUE VL

12 MONTH EMPLOYEES DO ACCRUE VL

MUST BE IN FULL PAY STATUS FOR THE MAJORITY OF THE MONTH TO ACCRUE

ACCRUING VACATION AND SICK LEAVE CREDITS

FULL TIME EMPLOYEES 0 - 12 MONTHS 1.25 DAYS PER MONTH 13 - 24 MONTHS 1.33 DAYS PER MONTH 25-36 MONTHS 1.50 DAYS PER MONTH 37-48 MONTHS 1.50 DAYS PER MONTH 49-60 MONTHS 1.50 DAYS PER MONTH 61-72 MONTHS 1.66 DAYS PER MONTH

73 + MONTHS 1.75 DAYS PER MONTH

PART-TIME ACADEMIC EMPLOYEES WHO TEACH

ACCRUE SICK LEAVE ONLY ACCRUALS ARE BASED ON THE

NUMBER OF COURSES TAUGHT 1 COURSE .25 DAYS PER MONTH 2 COURSES .50 DAYS PER MONTH 3 COURSES + 1.00 DAYS PER MONTH

NON-TEACHING PART-TIME ACADEMIC

EMPLOYEES NEW RATES EFFECIVE 1/1/00 ACCRUE SICK LEAVE ONLY ACCRUALS ARE BASED ANNUAL

SALARY $ 0 - $ 9,377 .25 DAYS PER MONTH $ 9,377 - $14,607 .50 DAYS PER MONTH $14,608 - $18,756 1.00 DAYS PER MONTH $18,757 -OR HIGHER 1.25 DAYS PER MONTH

PART-TIME PROFESSIONAL EMPLOYEES

EARN VACATION AND SICK LEAVE ACCRUALS ARE BASED ANNUAL

SALARY $ 0 - $ 9,377 .25 DAYS PER MONTH $ 9,377 - $14,607 .50 DAYS PER MONTH $14,608 - $18,756 1.00 DAYS PER MONTH $18,757 -OR HIGHER 1.25 DAYS PER MONTH

CHANGE IN ACCRUALS RATES

ALL PART-TIME FACULTY RECEIVE AN APPOINTMENT LETTER INDICATING THE CORRECT ACCRUAL RATE

THIS MAY BE ADJUSTED ON A SEMESTER BASIS BASED ON SALARY OR COURSES TAUGHT

VACATION LEAVE ACCUMULATION

EFFECTIVE SEPTEMBER 1997: VL MAY EXCEED 40 DAYS DURING

THE CALENDAR YEAR MUST USE THE AMOUNT OVER 40

DAYS OR FORFEIT IT ON THE LAST DAY OF THE CALENDAR YEAR (DECEMBER 31ST)

VACATION LEAVE

PER 1999 -2003 UUP CONTRACT:

ON JANUARY 2ND, EACH YEAR, 1 EXTRA DAY VACATION LEAVE IS ADDED TO THE ACCRUAL BALANCE FOR FULL-TIME EMPLOYEES

VACATION LEAVE

COMPENSATED UP TO 30 DAYS VACATION LEAVE UPON SEPARATION FROM STATE SERVICE

SICK LEAVE ACCUMULATION

MAXIMUM ACCUMULATION IS 200 DAYS

Sick Leave Exchange ProgramPhase I

Full-time and GFT UUP represented employees were able to forfeit 2.25 days of sick leave accruals in exchange for a $225 reduced premium on their health insurance.

The program runs from April 1, 2000 to December 31, 2000

Employees must have had their application into State Personnel no later than March 10, 2000 with a signature date no later than February 29, 2000

SL Exchange Program-Eligibility

– must be full time or GFT – must be UUP represented (M/C not eligible)– must have 15 days of sick leave accrued at

the time of election (Feb. 1, 2000)– be eligible to earn sick leave– be on the payroll for some portion of the

election period ( 2/1/00 to 2./29/00)– be enrolled in Empire Plan or an HMO

SL Exchange Program-Timesheets

– Employees earn 2.25 days less sick leave from April 1, 2000 to December 31, 2000.

– Should be assessed from April 2000 until the employee forfeited 2.25 days of sick leave.

– Example of calendar year employee with 7 + years of state service, earns 1.75 days per month:

April 2000 - do not earn any SL accruals -forfeit 1.75 days

May 2000, earn 1.25 days SL- forfeit .50 days

SL Exchange- Employees with 200

days sick leave Employees who have the maximum 200

days of sick leave accruals should maintain their 200 days balance as they are already forfeiting 1.75 days per month accruals

Sick Leave Exchange Program - Phase II 2001

In 2001 an eligible employee will be able to forfeit 3 days of sick leave in exchange for a $300.00 reduction in health insurance premiums from January 1, 2001 to December 31, 2001.

The application period for Phase II will be November 2000.

PRESIDENTIAL SICK LEAVE

THE PRESIDENT MAY GRANT ADDITIONAL SICK LEAVE AT FULL OR PARTIAL PAY

THIS LEAVE, TOGETHER WITH THE USE OF SICK LEAVE ACCRUALS CANNOT EXCEED A TOTAL OF 6 MONTHS

PRESIDENTIAL SICK LEAVE (CON’T)

SICK LEAVE ACCRUALS MUST BE EXHAUSTED IN ORDER TO RECEIVE ADDITIONAL SICK LEAVE

ADDITIONAL SICK LEAVE WITHOUT PAY MAY BE GRANTED UP TO ONE CALENDAR YEAR

DO NOT EARN OR CHARGE ACCRUALS DURING THIS LEAVE

LONG-TERM DISABILITYELIGIBILITY

M/C AND UUP REPRESENTED EMPLOYEES

ALL ACTIVE FULL-TIME EMPLOYEES PART-TIME EMPLOYEES WHO ARE

ELIGIBLE FOR HEALTH INSURANCE– PRIMARILY TEACHING MUST TEACH

TWO COURSES PER SEMESTER

LTD (CON’T)

PART-TIME PRIMARILY NON-TEACHING MUST EARN $10,196 ANNUALLY

MUST HAVE ONE FULL YEAR OF STATE SERVICE

LTD (CON’T)

LTD BEGINS ON THE FIRST OF THE MONTH FOLLOWING SIX CONSECUTIVE MONTHS OF TOTAL DISABILITY AND CONTINUES TO AGE 65

LTD PROVIDES EQUAL TO 60% OF SALARY, NOT TO EXCEED $5,000 MONTHLY

SABBATICAL LEAVE

GRANTED FOR PLANNED EDUCATIONAL TRAVEL, STUDY, FORMAL EDUCATION, RESEARCH, WRITING OR OTHER EXPERIENCE OF PROFESSIONAL VALUE

ELIGIBILITY FOR SABBATICAL LEAVE

MUST BE FULL TIME MUST BE TENURED ACADEMIC EMPLOYEES HAVING

CONTINUING APPOINTMENTS AND HAVE COMPLETED 6 YEARS OF

CONSECUTIVE SERVICE HAVE COMPLETED 6 YEARS OF SERVICE

SINCE LAST SABBATICAL LEAVE

TERMS AND CONDITIONS OF SABBATICAL LEAVE

MAY BE GRANTED UP TO ONE YEAR AT A SALARY NOT TO EXCEED ONE-HALF THE BASIC ANNUAL SALARY

OR MAY BE GRANTED FOR ONE-HALF

YEAR AT A SALARY NOT TO EXCEED THE FULL BASIC ANNUAL SALARY

SABBATICAL LEAVE APPLICATIONS

MUST BE SUBMITTED TO THE CHAIR, DIRECTOR, DEAN, PROVOST AS FAR IN ADVANCE AS POSSIBLE– NO LATER THAN 6 MONTHS IN

ADVANCE

FAMILY MEDICAL LEAVE ACT (FMLA)

ELIGIBILITY:– MUST BE EMPLOYED FOR A MINIMUM

OF ONE YEAR– MUST WORK A MINIMUM OF 1250

HOURS PER YEAR (.67 FTE)– MEDICAL DOCUMENTATION IS

REQUIRED

FMLA

FMLA RUNS CONCURRENT WITH WORKERS COMPENSATION OR MATERNITY AND USE OF SICK LEAVE ACCRUALS

EARN 12 WEEKS FMLA PER CALENDAR YEAR

ALLOWS EMPLOYEE TO MAINTAIN HEALTH INSURANCE AT THE EMPLOYEE SHARE

CHILDREARING LEAVE

PERIOD OF DISABILITY– FOUR WEEKS PRIOR TO THE

ANTICIPATED DUE DATE– SIX WEEKS FOLLOWING CHILDBIRTH

SICK LEAVE CAN BE USED ONLY DURING THIS 10 WEEKS PERIOD– MEDICAL DOCUMENTATION IS REQUIRED

FOR DISABILITIES BEYOND THIS PERIOD

CHILDREARING LEAVE(con’t)

MATERNITY LEAVE MAY BE FOLLOWED BY CHILDREARING LEAVE WITHOUT PAY AT THE EMPLOYEE’S REQUEST FOR UP TO 7 MONTHS FROM DATE OF DELIVERY OR ADOPTION

VACATION LEAVE MAY BE USED DURING THIS PERIOD

CHILDREARING LEAVE(con't')

IN THE EVENT BOTH PARENTS ARE STATE EMPLOYEES, THE 7 MONTHS OF LWOP MAY BE SPLIT INTO TWO SEPARATE BLOCKS WITH EACH PARENT TAKING ONE BLOCK OF LEAVE, NOT TO EXCEED A COMBINED TOTAL OF SEVEN MONTHS

FAMILY SICK LEAVE/BEREAVEMENT LEAVE

– 15 DAYS PER YEAR FOR DEATH OR ILLNESS IN IMMEDIATE FAMILY

FAMILY SICK LEAVE

AUTHORIZATION SHOULD NOT BE UNREASONABLE DENIED

DID YOU KNOW?

AN EMPLOYEE MAY CONTINUE HIS/HER HEALTH INSURANCE AFTER RETIREMENT AT THE EMPLOYEE SHARE !– 90% OF COST FOR THE EMPLOYEE– & 75% OF COST FOR DEPENDENTS IS

PAID BY THE STATE

THE GOOD NEWS IS ---

200 DAYS OF SICK LEAVE CAN BE CONVERTED TO A DOLLAR EQUIVALENT OF AN EMPLOYEE’S SALARY TO PAY HEALTH INSURANCE PREMIUMS AFTER THEY RETIRE FROM STATE SERVICE

RESIGNATIONTERMINATIONRETIREMENT

SUBMISSION OF FINAL SEMIANNUAL TIME SHEET

PERSONNEL WILL COMPLETE AN AUDIT OF ALL SEMIANNUALS AND THE RESULTS ARE FORWARDED TO PAYROLL TO INITIATE THE LUMP SUM PAYMENT FOR VACATION LEAVE (IF DUE)

GRADUATE AND TEACHING ASSISTANTS

ALL GA/TA EMPLOYEES MUST COMPLETE BOTH MONTHLY AND SEMIANNUAL TIME SHEETS

EARN A MAXIMUM OF 5 DAYS LEAVE FOR PERSONAL ILLNESS PER ACADEMIC YEAR

GA/TA

PERSONAL LEAVE IS EARNED IN A LUMP SUM AFTER THE COMPLETION OF ONE SEMESTER IN STATE SERVICE (10 BIWEEKLY PAY PERIODS FOR 12 MONTH EMPLOYEES

THIS LEAVE IS NOT ACCUMULATIVE FROM ONE ACADEMIC YEAR TO THE NEXT

GA/TA

THIS LEAVE IS TO BE USED FOR PERSONAL ILLNESS OR ILLNESS OR DEATH IN THE IMMEDIATE FAMILY

IF IT IS NOT USED IT IS LOST ONCE REAPPOINTED FOR A NEW

ACADEMIC YEAR, AWARD 5 DAYS AGAIN IN A LUMP SUM

ARE NOT ELIGIBLE FOR FMLA

QUESTIONS AND ANSWERSSTATE PERSONNEL

645-5000

LIZ DUNDON ext. 1266

or

ldundon@business.buffalo.edu

www.business.buffalo.edu/hrs/