PRODUCTION GUIDE 2018 - Sylvania Recreation District

PRODUCTION GUIDE

2018

“ Northwest Ohio’s Premier Outdoor Concert Venue”

5773 Centennial Sylvania, OH 43560 www.centennialterrace.org

Centennial Terrace Production Guide

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Table of Contents

STAFF DIRECTORY ...............................................................4

LOCATION/DIRECTIONS...................................................... 5

EVENT SERVICES……………………………………………………………….7-8

VENUE SPECIFICATIONS .....................................................9-10

RIGGING ...........................................................................11

FLOOR PLANS/OVERALL FACILITY……………………………………..12-13

DRESSING ROOMS..............................................................14

UNION WORK RULES .........................................................15

PYRO REQUIREMENTS .......................................................16

SAFETY INFORMATION ......................................................16

MEDICAL PERSONNELSECURITY..........................................17

LAW ENFORECEMENT……………………………………………………….17

PUBLIC RELATIONS/GUEST RELATIONS ..............................17

TICKET OFFICE/DISABLED SERVICES…………………………….……18

HOSPITALITY/CATERING/SPONSORSHIP ............................18

LOCAL VENDORS………………………........................................ 19

MEDIA RELATIONS……….....................................................20-26

APPENDIX………………………………………………………………….........


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Centennial Terrace is located in Sylvania, Ohio, just 15 minutes west of Downtown Toledo and has become Northwest Ohio’s premier outdoor concert and event venue. The facility is centrally located to major Midwest cities such as : Chicago, Detroit, Cleveland, and Columbus which gives it unique accessibility. Newly renovated in 2008, the facility plays hosts to several Nation Acts, regional bands and local events during the summer months. Centennial Terrace has been operated by the Sylvania Recreation Corporation since 1994. The facility hosts crowds of up to 3,500 for national act concerts and up to 4,500 for annual Star Spangled fireworks display.

To our valued Clients and Guest…..WELCOME!


Venue Manager James Chinni Email:[email protected] Cell Phone:419-902-1615 Special Events Manager Brittany Meronk Email: [email protected] Cell Phone: 419-575-9543 Office: 419-882-1500 Ext230 Event Coordinator Lindsay Ramm [email protected] Cell: (419)480-7631 Beverage Manager Sherry Yeager……………………………………..419-654-2820 [email protected] Darrah K……………………………….419-283-1533 [email protected] Box Office – Stranahan Theatre…………419-381-8851 Sylvania Township Police Department……..419-882-2055 Sylvania Township Fire Department…………419-882-0022 Promoter, John Nittolo – JNP Concerts……..239-529-6609

Centennial Terrace 5773 Centennial Road, Sylvania, OH 43560

Corporate Main Phone: (419) 882-1500 Centennial Terrace Main Phone: (419) 885-7106

Fax: (419) 419-885-7146 www.centennialterrace.org

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mailto:[email protected]








http://www.centennialterrace.org/


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Location

Centennial Terrace is located in beautiful Sylvania, Ohio, 10 minutes from Toledo, Ohio.

Directions from Indianapolis: North on I-69, merge onto I-469E/US-24 E exit 296A. Left onto US Highway 24 East, merge onto East US-24 toward Toledo. Merge onto I-475/US-23 N toward Ann Arbor. Take US-20/Central Ave, exit 13, turn left. Right onto Centennial Road, facility on the left. Directions from Detroit: South on I-75 toward Toledo. Merge onto West I-475, exit 204 toward US-23/Sylvania/Ann Arbor. Take US-20/Central Ave, exit 13, turn left. Right onto Centennial Road, facility on the left. Directions from Cleveland: West I-80/Ohio Turnpike toward Toledo. Merge onto I-75 North toward Toledo/Detroit. North on US-23, exit 14 toward Sylvania/Ann Arbor. Take US-20/Central Ave, exit 13, turn left. Right onto Centennial Road, facility on the left. Directions from Columbus: West I-70, merge onto I-270, exit 93 toward Cleveland. Merge onto US-33 West, exit 17B toward Marysville, take OH-4 toward OH-31 North Kenton/Marion. State route 31/OH-31. Merge North onto US-68/OH-15/State Route 68. North on I-75 toward Toledo. Merge on I-475 North/US-23 North, exit 192 toward Maumee/Ann Arbor. Take US-20/Central Ave, exit 13, turn left. Right onto Centennial Road, facility on the left. Directions from Cincinnati: North I-75 toward Dayton. Merge onto I-475 N/US-23N, exit 192 toward Maumee/Ann Arbor. Take US-20/Central Ave, exit 13, turn left. Right onto Centennial Road, facility on the left.


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Event Services Food and Beverage Centennial Terrace is equipped with its own concession department. We offer for events of all sizes including: backstage catering, two permanent concession buildings, six portable bars, private party catering. Our Concessions Department offers a wide range of catering menu options that can be tailored to help make your event a success. For more information, contact Nancy at 419-266-3487.

Guest Drop Off Area Guests with disabilities may be dropped off at either of the two entrances.

ATM There is (1) ATM located at the concession stand next to the Men’s Restrooms

Banners and Signs Any type of banner and/or sign must be approved by Centennial Terrace Management. Guests may return any unauthorized banner or sign to their vehicle.

Lost and Found Please report a lost item to one of our Event Team members. If you feel you have left an item behind while attending one of our events, please call 419-882-1500.

Parking There are numerous places to park. The main parking lot located on Centennial Terrace property hold 430 vehicle.. There is also lots adjacent to the property that a fee is associated.

Re-Entry Policy The Centennial Terrace has a NO Re-Entry Policy. Once you leave our facility during an event, you may not return under any circumstances. Exceptions are only made in case of medical situations and emergencies.


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Event Services Chair Policy The use of traditional “fold out” / “pop up” / “bag type” chairs is permitted. We strongly recommend a standard size, single “bag” pop-up chair. Chairs with foot rest, canopies, side tables, and other extras are not permitted. CT Management reserves the right to decline entrance to patrons with chairs that are too big. All chairs that are stored in a bag are subject to search.

Umbrella Policy There will be no umbrellas allowed into the Centennial Terrace. There are ponchos for purchase at every satellite bar and concession stand outlet.

Restricted Items Bottles or cans Cameras or Recording Devices Food or Beverage Fireworks Laser Products Noise Makers Wallet Chains Weapons of any kind including but not limited to knives, guns, pepper spray, chains, etc. Backpacks, large bags, sealed packages or coolers Remote controlled flying devices or UAV’s (unmanned aerial vehicles) pets (except service animals) confetti Selfie Sticks

Solicitation/Vending The Centennial Terrace will not permit vending, soliciting or collecting contributions of any purpose, or the distribution of promotional material on the premises.

Smoking Policy There are designated areas for smoking for all patrons and employees. This includes vapor cigarettes and e- cigarettes.

Ticketing Policy All guests entering through the gates must present a valid ticket as a means of admission into all events. Ticket scalping on Centennial Terrace property is strictly prohibited


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Venue Specifications

Loading There is one method for loading events into the Centennial Terrace. All loading is in outdoor conditions. There are two loading bays that are connected to the stage for easy loading. Please see Appendix A for specifications

Stage Specifications Centennial Terrace’s stage is a fixed stage, covered, with floor dimensions of 39’ L x 84’ D x 33’ H . Please see Appendix B for specifications.

Barricade - Mojo barricade is available at an additional cost. There is 60’ available for rent. - Bike rack: (96) 7’ racks, (16) 9’ racks

Show Power - (1) 208/120Volt 400 Amp - (1) 208/120Volt 200 Amp Both power sources have Cam- Lock connections. Shore Power is available for bus hook up.

Parking – - Trucks/Buses: On/Off site Parking is available - Vehicles: On/Off site Parking is available - Load In/Load Out: (2) Loading docks with no levelers

In House Labor Staffing I.A.T.S.E Local 24 Stagehand Union

Box Office Stranahan Box Office located at 4645 Heatherdowns Blvd., Toledo, OH 43614 Box Office phone number: 419.381.8851 (1) Main Box Office with (1) window. We accept Cash, VISA, MasterCard and American Express


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Venue Specifications

Novelty Sales There is (1) one location in the back of the venue for all Novelty sales. Venue will provide tables, chairs and (1) 10’x20’ covered pop up tent due to possible inclement weather.

Spot Lights Spotlights come from a third party production company. Lycian 1275 follow spots if not brought by the tour itself.

Mix Position The standard mix position is located 115’ from the DSE surrounded by Bike rack.

Risers Stageright platforms are available. - (12) 8’x4’ decks - (8) heavy understructures (4 sets of 2) - (16) understructure supports (8 horizontal, 8 diagonal) - (8) Z-Frames - (4) 8’ rails - (2) 4’ rails

Furniture for Backstage - (2) Sofas - Iron & ironing board - (2) loveseats - Keurig Machine - (4) end tables - Coffee Pot - (2) coffee tables - (2) fake plants - (2) coolers - (1) mini fridge - (2) area rugs - (1) coat rack - Clothes steamer


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Rigging

There are a total of (30) thirty hook points. Each point is limited to 1000 pounds each. All points must be dead hung and cannot be bridled. Please see Appendix C.


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Floor Plan Reserved Section: 1,206 seats General Admission: 2,300 guests

Total Capacity: 3,506

Guests with General Admission tickets may bring in their own chair. See page 8 for chair specifications.


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Overall Facility


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Dressing Rooms Dressing rooms are located at stage level. There are two dressing rooms, a Star

dressing room and one that can be utilized as an additional star room or used by the Tour Manager/Production. There is one restroom that can be shared between the two rooms. All rooms are lockable and keys are available through Centennial

Terrace staff when ordered in advance. There is a wireless connection along with a hard line internet connection in these rooms.


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Pyro Requirements If your show is exhibiting fireworks or flame effects there must be a state licensed shooter and comply with Ohio Fire Code regulations. Contacting of the local fire department will assist in permitting. Sylvania Township Fire Department 8210 Sylvania Ave. Sylvania, OH 43560 NON-EMERGENCY #: 419-882-7676

Safety Information - All tables and seating, equipment, cables and design elements (decorations,

displays, etc.) must be kept clear of: - Main entrances - Emergency Exit Doors - Designated exit aisles - Exit Signs - Portable fire extinguishers and hose cabinets - Fire Alarm Devices - Automatic Sprinkler System - Ventilation System Supplies & Returns

- All open flame cooking is restricted to designated kitchen area only. All other cooking/catering beyond these areas must be coordinated with CT management and may require a temporary food service permit per Toledo-Lucas County Health Department.

- Use of open flames (i.e. candles) must be coordinated with and approved by CT Management Staff.

- Flammable liquids/gases are not permitted in the building without prior approval by CT Management and obtaining required permits and approval from Sylvania Township Fire Department.

- Use of pyrotechnics, compressed gases and other special effect must be coordinated with and approved by CT Management, in addition to required permits/approvals by STFD.

- All power requirements must be coordinated with and approved by CT. Outside equipment is subject to inspection and approval by CT.


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Medical Personnel Medical personnel are on duty during event hours. All accidents must be reported to CT staff as soon as possible. First Aid or Emergency calls must be placed through Event Operations. Call 419-705-8877 or CT radio channel 1.

Security Centennial Terrace provides third party security services for guests and Tour needs. Please keep us apprised of any concerns (i.e. audience members trying to get on stage, demonstrations, VIP attendance, special assistance (ADA), etc. Before the first rehearsal or load in for your event you will need to provide CT Event Production with a list of all personnel or guests who will be permitted to enter through the backstage or behind of house at anytime. If you plan to issue credentials to your personnel, we will need a sample of all credentials for our security staff. For day of event passes, our security staff will require a sample pass board to control asses during the event.

Law Enforcement Centennial Terrace is located in Sylvania Township and is patrolled by Sylvania Township Police Department. Police may be contacted by dialing 911 for emergency situations, or by calling (419) 882-2055

Public Relations Centennial Terrace staff can help you with all PR activities. CT staff must be aware of all on site press a minimum of 48 hours in advance. A complete list of photographers and TV crew covering your show must be sent to the Operations Manager two days prior to the show so that they can plan accordingly. Please be advise that all TV crews shooting the venue must be NEWS crews. If any TV crews intend to film or videotape any portion of your event in the venue and are not part of a news organization , we must be notified in advance. All media will be accompanied by a representative from your camp, as well as a CT representative. All news crew’ equipment should be battery operated. Please contact the Promoter or CT Operations Manager for any requests.

Guest Relations Any guest assistance needed or who has a question, concern or problem prior to and/or after an event has taken place please contact the Operations Manager at 419-882-1500. Safety, quality service and an enjoyable experience are our top priorities that we strive to provide to each guest during their visit to our facilities.


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Ticket Office Tickets to all events are sold at the Stranahan Box Office located at 4645 Heatherdowns Boulevard, Toledo, OH 43617, or etix.com. Event Days: Tickets can be purchased online at etix.com, Stranahan Box Office or one hour prior to show time before the event starts. Stranahan Box Office Hours: Monday-Friday 9:00am-5:00pm Saturday 9:00am-1:00pm Centennial Box Office Hours (Event Days only): One hour prior to show time

Disabled Services Centennial Terrace accommodates ADA seating, please call the box office at 419-381-8851 for additional information. Tickets holders are permitted to bring their own equipment that is needed to all events. For any additional information please contact 419-882-1500.

Hospitality Centennial Terrace offers two private spaces for catering and hospitality based on availability. Food and Beverage may be served in the dressing rooms or other designated backstage areas. Crew dinner and hospitality may be arranged on an event by event basis, please contact the Operations Manager or the Promoter for additional information.

Sponsorship Any outside sponsors that an event brings in must be approved by the Operations Manager. All requirements requested should be communicated (5) days prior to your event date.

Tour Catering Centennial Terrace has an outside caterer that will accommodate all needs. Outside caterers maybe used if a tour carries their own. Catering is located under the Main Concession Stand.

Appendix A Loading Dock

Loading Dock Dimensions: Roll up door: 8’w x 10’h

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DSE

Green Room

84’

39’

8’ 12’ 12’ 7’

Appendix B Stage Dimensions

Stage Dimensions: Ground level to stage level: 42” Stage size: 84’ l x 39’ d x 33’ h

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Appendix C Rigging

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Documents

PRODUCTION GUIDE 2018 - Sylvania Recreation District