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Production Flow:After creating a work order, you need to create the product. There are many tools in FrameReady to help you through the process.
Taking in the Order: Create the work orderUse the Location field to identify for the framer where the art will be stored.
Print the work orderThis document is for the framer NOT for the customer. (Use Summary, Proposal or Estimate for the customer)
Print the art ID tagThis small strip of paper stays with the artwork as it flows through the framing process and is attached to the side of the wrapped package for quick and easy identification.(You can print the Art ID Tags individually when the order comes in or Find all incomplete orders you created today and print the group)
Creating the Production List:There are 2 formats for a printed list of orders:
Choice #1. Click on “List of Incomplete Orders” or “Find Incomplete” Work Orders and then click on the “Print List” button
Tip: you can also customize your search by clicking the Find button and marking the incomplete radio circle along with any other criteria i.e. orders created this week only, orders due next week, etc.
Choice #2. Click on “Print Documents” button, “Print Schedule of Incomplete” button. Or, Reports menu> Incomplete Schedule
As orders are completed in the back room, the framer can cross off the completed orders and identify where they have been placed for pickup. If you have a computer in the production area, this can be done directly in FrameReady in the list view.
(Optional) Click “Go To Materials List”. This will create a listing of all materials required for this order. Items can be marked off as they are available for the order. Use the “Find Items Not Yet Received” button to locate needed components.
FrameReady © 2012 (modified 2013)! page 1 of 4
Art ID Tag
WO# Date Name Qty Description Due Date Priority LocationFriday, September 28, 2012
Value of Art
Page 1
NormalA0301 1/17/12 Sue Brown 1 Wellington Tue, Jan 31 Bin 1 200
NormalA0305 1/17/12 Ann Beth Smith 1 Alligators Tue, Jan 31 Bin 1
NormalA0312 1/17/12 Mary Wallace 1 Bednobs Wed, Feb 1 Bin 2 280
NormalA0314 1/18/12 Wesley Bailey 1 Family in Blue Wed, Feb 1 Bin 4
NormalA0315 1/20/12 Sue Brown 1 Sunshine Summer Wed, Feb 1 Bin 3 150
NormalA0317 1/19/12 Joe Smith 1 Lox and bagels Thu, Feb 2 Bin 4 30
NormalA0318 1/19/12 Joe Smith 2 Family photo Thu, Feb 2 Bin 4
PromisedA0316 1/19/12 Jim Taylor 2 Old Barns Fri, Feb 3 Shelf 25
NormalA0320 1/20/12 Sue Brown 1 Happy Dance! Fri, Feb 3 Bin 2 165
NormalA0324 1/26/12 George Stevenson 1 California Thu, Feb 9 Over the credenza 200
NormalA0327 2/6/12 Fred VanDoren 1 one Mon, Feb 20
NormalA0328 2/6/12 Fred VanDoren 1 two Mon, Feb 20
NormalA0329 2/6/12 Fred VanDoren 1 three Mon, Feb 20
NormalA0326 2/21/12 Crystal Co. 1 sampler Tue, Mar 6
NormalA0330 2/21/12 Crystal Co. 1 sampler Tue, Mar 6
NormalA0289 2/24/12 Jim Taylor 1 Military Medals Fri, Mar 9 Shelf 600
NormalA0333 3/5/12 Alice & John Princeton 1 Forest Mon, Mar 19
NormalA0336 3/13/12 Wesley Bailey 1 Jungle Tue, Mar 27
NormalA0341 3/28/12 Jamie Vallen 1 Octopus Wed, Apr 11
NormalA0344 5/1/12 Jim Alfpha 1 Test Run For Charity Tue, May 15
NormalA0345 5/1/12 Jim Alfpha 1 Dogs Tue, May 15
NormalA0346 5/1/12 Jane's Designs 1 Cats at Play Tue, May 15
NormalA0347 5/4/12 Jill Johnson 1 Ostrich Feathers Fri, May 18
NormalA0349 5/10/12 Mary Wallace 1 Blooms of Summer Thu, May 24 10
NormalA0350 5/16/12 Jennifer Snyder 1 Waterfall Wed, May 30
NormalA0353 5/28/12 1 Sample of pricing Mon, Jun 11
NormalA0354 5/29/12 Jamie Charlton 1 NY96655 Birds Tue, Jun 12 Bin 1
NormalA0355 5/30/12 Sue Brown 1 Wed, Jun 13
NormalA0356 5/31/12 Mary Wallace 1 Seaside Thu, Jun 14
NormalA0357 5/31/12 Sue Brown 1 Windswept Thu, Jun 14
NormalA0358 6/1/12 J Pocker Alan Rice 1 Sample Fri, Jun 15
NormalA0359 6/4/12 Jamie Charlton 1 Building on Waterfront Mon, Jun 18
SCHEDULE 9/28/2012 7:16:39 PM Page 1
DUE DATE WO # QTY CUSTOMER DESCRIPTION FRAME SIZE FRAME # MATS / MOUNT / GLASS
A0301 Sue Brown1 WellingtonTue, Jan 31 X (17 x 17) 500542.LJ sevilla brn sm trad 2 1/8 Full ConservationWOOD Museum GlassMAP BIN 1
C1610 C1025
A0305 Ann Beth Smith1 AlligatorsTue, Jan 31 X (12 1/2 x 12 1/2) 11-02.Nmldg-11 frosted silverWOODPHOTO BIN 1
B8801
A0312 Mary Wallace1 BednobsWed, Feb 1 X (12 1/2 x 15 1/2) 150CS.LJ vienna 2 silver fillet 3/16 Full ConservationWOOD Museum GlassPENCIL BIN 2
B8801 B768521 A84858
A0314 Wesley Bailey1 Family in BlueWed, Feb 1 X (23 x 27) 10241000.RMclassic simplicity, 1 3/4 satin black Foamcore, - Acid-freeWOOD Conservation ClearPORTRAIT BIN 4
B8801
A0315 Sue Brown1 Sunshine SummerWed, Feb 1 X (26 x 32) 115CGB.LJ classic gold w/blk 5/8 Foamboard, Acid-freeWOOD Conservation ClearGICLEE BIN 3
B8801 C1611 C1649
A0317 Joe Smith1 Lox and bagelsThu, Feb 2 X (22 x 19 3/4) 60210.RMtabacchino, 1 1/8 tobacco leaf Foamboard, Acid-free Reflect CtrlPENCIL BIN 4
B8804 B8801
A0318 Joe Smith2 Family photoThu, Feb 2 X (11 x 11) 379025.LJ valagio cherry cap 1 3/8WOOD Premium ClearPHOTO BIN 4
B8511 A4944
A0316 Jim Taylor2 Old BarnsFri, Feb 3 X (10 3/4 x 8 3/4) 6007.LJarqadia stretcher 5/8x1 5/8 Foamboard, Acid-freeWOOD Museum GlassNEEDLEPOINT SHELF
C983
A0320 Sue Brown1 Happy Dance!Fri, Feb 3 X (22 x 19 3/4) 150CG.LJ fillets gold fillet 1/4 Foamboard, Acid-freeWOOD Reflect CtrlPENCIL BIN 2
B8804 B8801
A0324 George Stevenson1 CaliforniaThu, Feb 9 X (17 x 17) 500542.LJ sevilla brn sm trad 2 1/8 Full ConservationWOOD Museum GlassMAP OVER THE CREDENZA
C1610 C1025
A0327 Fred VanDoren1 oneMon, Feb 20 XFoamboard, Acid-freeWOOD Conservation ClearARTWORK
A0328 Fred VanDoren1 twoMon, Feb 20 XFoamboard, Acid-freeWOOD Conservation ClearARTWORK
A0329 Fred VanDoren1 threeMon, Feb 20 XFoamboard, Acid-freeWOOD Conservation ClearARTWORK
A0326 Crystal Co.1 samplerTue, Mar 6 XFoamboard, Acid-freeWOOD Conservation ClearARTWORK
A0330 Crystal Co.1 samplerTue, Mar 6 X (16 x 22) US92267boxers wht 3/4 lg(2 1/2) Foamboard, Acid-freeWOOD Conservation ClearARTWORK
B8801
A0289 Jim Taylor1 Military MedalsFri, Mar 9 X (26 7/8 x 23 3/8) 150CG.LJ fillets gold fillet 1/4 Foamcore, Acid-freeLABOR, 1 HOUR Conservation ClearSHADOWBOX SHELF
B8801 C1600
A0333 Alice & John Princeton1 ForestMon, Mar 19 X (24 1/2 x 20 1/2) 379025.LJ valagio cherry cap 1 3/8 Foamboard, Acid-freeWOOD Museum GlassL/E PRINT
B8801
A0336 Wesley Bailey1 JungleTue, Mar 27 X (14 x 12) 379027.LJ valagio maple cap 1 3/8 Foamboard, Acid-freeWOOD Conservation ClearL/E PRINT
B8801
A0341 Jamie Vallen1 OctopusWed, Apr 11 X (26 x 22)Foamboard, Acid-freeWOOD Conservation ClearPOSTER
B8801
A0344 Jim Alfpha1 Test Run For CharityTue, May 15 X (34 x 36) 11-11.Nmldg-11 pewter Foamboard, Acid-freeWOOD Conservation Reflect CtrlPOSTER
B344
A0345 Jim Alfpha1 DogsTue, May 15 X (34 x 38) 11-04.Nmldg-11 frosted gold Foamboard, Acid-freeWOOD Conservation ClearPOSTER
C1610
A0346 Jane's Designs1 Cats at PlayTue, May 15 X (16 x 14) 11-01.Nmldg-11 silver Foamboard, Acid-freeWOOD Conservation ClearPHOTO
B8801 C1564
Creating the List of Materials to be Ordered:Click on Create Frame Order from Main Menu, then check box to “Create Purchase Orders”. Click Perform.FrameReady will compile and create the following documents:
Moulding Cut List (sorted by order # with all frames, liners and fillets grouped together)Matboard Cut List (sorted by work order number)Frame Order Labels (attach to back of assembled frame)Frame Order (list of all materials needed, sorted by Manufacturer or Distributor)Artwork Order (list of purchased artwork)Purchase Order (materials compiled onto order for each supplier identified to order from)- items on the purchase order can be: consolidated, deleted, moved to another order, modified, or back ordered. New items can be manually added.- the purchase order can be: printed, saved as a pdf, faxed, set as an email message with the order in the body or sent with the order attached as a pdf.
When Materials Arrive:In Purchase Orders file: Adjust quantity if necessary and click on “Accept” button to have
inventory automatically updated.On Materials List (Work Order file): Mark “Received” box to show items now in stock.
In the Work Order file: Find all work orders to be worked on (Find Incomplete or customized search) and from the menu bar at the top of the screen, click on Reports and select:
Moulding Cut List (sorted by moulding group Eg. Wood, Metal, Liner, etc.) Matboard Cut List (sorted by work order number) Glazing Cut List (sorted by glass type with dimensions and customer name)
FrameReady © 2012 (modified 2013)! page 2 of 4
Purchase Order Screen
When the Framing is Completed:1. Go to the Incomplete List and click on the following... Progress: select “Complete” from pop-up list. Location: select location where finished art is stored (Eg. Ready 3). Email: click blue-grey button to send completion email notifying customer that framing is
done (Or, contact customer by phone).
2. Remember to take a digital image of finished piece and store it in the Work Order file (Shop tab> Photo File button or Picture tab in lower right).
FrameReady © 2012 (modified 2013)! page 3 of 4
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Glazing Cut List
Matboard Cut List
Moulding Cut List
Customer picks up Framing:
1. Find Work Order for the customer.2. Look in Location field to see where finished piece is stored.3. Change Location field to “Picked Up”.4. Payment:
If Deposit was made, click on “Find Invoice” button.If no invoice was created, click “Post to Invoice” button to create an invoice.If invoice is Paid in Full, no action. Can click Print Invoice if needed.Tip: Hold mouse over Posted button to see details of invoice. Also, “Deposit” or Paid in Full” will appear over Amount in top right corner if an invoice has been created.
5. Look at the invoice screen, and let the customer know the amount of the balance owing. Retrieve finished piece for client while they decide how to pay balance.
6. Show artwork to client and take their final payment.7. Print invoice if necessary.
FrameReady © 2012 (modified 2013)! page 4 of 4