4
Production Flow: After creating a work order, you need to create the product. There are many tools in FrameReady to help you through the process. Taking in the Order: Create the work order Use the Location field to identify for the framer where the art will be stored. Print the work order This document is for the framer NOT for the customer. (Use Summary, Proposal or Estimate for the customer) Print the art ID tag This small strip of paper stays with the artwork as it flows through the framing process and is attached to the side of the wrapped package for quick and easy identification. (You can print the Art ID Tags individually when the order comes in or Find all incomplete orders you created today and print the group) Creating the Production List: There are 2 formats for a printed list of orders: Choice #1. Click on “List of Incomplete Orders” or “Find Incomplete” Work Orders and then click on the “Print List” button Tip: you can also customize your search by clicking the Find button and marking the incomplete radio circle along with any other criteria i.e. orders created this week only, orders due next week, etc. Choice #2. Click on “Print Documents” button, “Print Schedule of Incomplete” button. Or, Reports menu> Incomplete Schedule As orders are completed in the back room, the framer can cross off the completed orders and identify where they have been placed for pickup. If you have a computer in the production area, this can be done directly in FrameReady in the list view. (Optional) Click “Go To Materials List”. This will create a listing of all materials required for this order. Items can be marked off as they are available for the order. Use the “Find Items Not Yet Received” button to locate needed components. FrameReady © 2012 (modified 2013) page 1 of 4 Art ID Tag WO# Date Name Qty Description Due Date Priority Location Friday, September 28, 2012 Value of Art Page 1 Normal A0301 1/17/12 Sue Brown 1 Wellington Tue, Jan 31 Bin 1 200 Normal A0305 1/17/12 Ann Beth Smith 1 Alligators Tue, Jan 31 Bin 1 Normal A0312 1/17/12 Mary Wallace 1 Bednobs Wed, Feb 1 Bin 2 280 Normal A0314 1/18/12 Wesley Bailey 1 Family in Blue Wed, Feb 1 Bin 4 Normal A0315 1/20/12 Sue Brown 1 Sunshine Summer Wed, Feb 1 Bin 3 150 Normal A0317 1/19/12 Joe Smith 1 Lox and bagels Thu, Feb 2 Bin 4 30 Normal A0318 1/19/12 Joe Smith 2 Family photo Thu, Feb 2 Bin 4 Promised A0316 1/19/12 Jim Taylor 2 Old Barns Fri, Feb 3 Shelf 25 Normal A0320 1/20/12 Sue Brown 1 Happy Dance! Fri, Feb 3 Bin 2 165 Normal A0324 1/26/12 George Stevenson 1 California Thu, Feb 9 Over the credenza 200 Normal A0327 2/6/12 Fred VanDoren 1 one Mon, Feb 20 Normal A0328 2/6/12 Fred VanDoren 1 two Mon, Feb 20 Normal A0329 2/6/12 Fred VanDoren 1 three Mon, Feb 20 Normal A0326 2/21/12 Crystal Co. 1 sampler Tue, Mar 6 Normal A0330 2/21/12 Crystal Co. 1 sampler Tue, Mar 6 Normal A0289 2/24/12 Jim Taylor 1 Military Medals Fri, Mar 9 Shelf 600 Normal A0333 3/5/12 Alice & John Princeton 1 Forest Mon, Mar 19 Normal A0336 3/13/12 Wesley Bailey 1 Jungle Tue, Mar 27 Normal A0341 3/28/12 Jamie Vallen 1 Octopus Wed, Apr 11 Normal A0344 5/1/12 Jim Alfpha 1 Test Run For Charity Tue, May 15 Normal A0345 5/1/12 Jim Alfpha 1 Dogs Tue, May 15 Normal A0346 5/1/12 Jane's Designs 1 Cats at Play Tue, May 15 Normal A0347 5/4/12 Jill Johnson 1 Ostrich Feathers Fri, May 18 Normal A0349 5/10/12 Mary Wallace 1 Blooms of Summer Thu, May 24 10 Normal A0350 5/16/12 Jennifer Snyder 1 Waterfall Wed, May 30 Normal A0353 5/28/12 1 Sample of pricing Mon, Jun 11 Normal A0354 5/29/12 Jamie Charlton 1 NY96655 Birds Tue, Jun 12 Bin 1 Normal A0355 5/30/12 Sue Brown 1 Wed, Jun 13 Normal A0356 5/31/12 Mary Wallace 1 Seaside Thu, Jun 14 Normal A0357 5/31/12 Sue Brown 1 Windswept Thu, Jun 14 Normal A0358 6/1/12 J Pocker Alan Rice 1 Sample Fri, Jun 15 Normal A0359 6/4/12 Jamie Charlton 1 Building on Waterfront Mon, Jun 18 SCHEDULE 9/28/2012 7:16:39 PM Page 1 DUE DATE WO # QTY CUSTOMER DESCRIPTION FRAME SIZE FRAME # MATS / MOUNT / GLASS A0301 Sue Brown 1 Wellington Tue, Jan 31 X (17 x 17) 500542.LJ sevilla brn sm trad 2 1/8 Full Conservation WOOD Museum Glass MAP BIN 1 C1610 C1025 A0305 Ann Beth Smith 1 Alligators Tue, Jan 31 X (12 1/2 x 12 1/2) 11-02.N mldg-11 frosted silver WOOD PHOTO BIN 1 B8801 A0312 Mary Wallace 1 Bednobs Wed, Feb 1 X (12 1/2 x 15 1/2) 150CS.LJ vienna 2 silver fillet 3/16 Full Conservation WOOD Museum Glass PENCIL BIN 2 B8801 B768521 A84858 A0314 Wesley Bailey 1 Family in Blue Wed, Feb 1 X (23 x 27) 10241000.RM classic simplicity, 1 3/4 satin black Foamcore, - Acid-free WOOD Conservation Clear PORTRAIT BIN 4 B8801 A0315 Sue Brown 1 Sunshine Summer Wed, Feb 1 X (26 x 32) 115CGB.LJ classic gold w/blk 5/8 Foamboard, Acid-free WOOD Conservation Clear GICLEE BIN 3 B8801 C1611 C1649 A0317 Joe Smith 1 Lox and bagels Thu, Feb 2 X (22 x 19 3/4) 60210.RM tabacchino, 1 1/8 tobacco leaf Foamboard, Acid-free Reflect Ctrl PENCIL BIN 4 B8804 B8801 A0318 Joe Smith 2 Family photo Thu, Feb 2 X (11 x 11) 379025.LJ valagio cherry cap 1 3/8 WOOD Premium Clear PHOTO BIN 4 B8511 A4944 A0316 Jim Taylor 2 Old Barns Fri, Feb 3 X (10 3/4 x 8 3/4) 6007.LJ arqadia stretcher 5/8x1 5/8 Foamboard, Acid-free WOOD Museum Glass NEEDLEPOINT SHELF C983 A0320 Sue Brown 1 Happy Dance! Fri, Feb 3 X (22 x 19 3/4) 150CG.LJ fillets gold fillet 1/4 Foamboard, Acid-free WOOD Reflect Ctrl PENCIL BIN 2 B8804 B8801 A0324 George Stevenson 1 California Thu, Feb 9 X (17 x 17) 500542.LJ sevilla brn sm trad 2 1/8 Full Conservation WOOD Museum Glass MAP OVER THE CREDENZA C1610 C1025 A0327 Fred VanDoren 1 one Mon, Feb 20 X Foamboard, Acid-free WOOD Conservation Clear ARTWORK A0328 Fred VanDoren 1 two Mon, Feb 20 X Foamboard, Acid-free WOOD Conservation Clear ARTWORK A0329 Fred VanDoren 1 three Mon, Feb 20 X Foamboard, Acid-free WOOD Conservation Clear ARTWORK A0326 Crystal Co. 1 sampler Tue, Mar 6 X Foamboard, Acid-free WOOD Conservation Clear ARTWORK A0330 Crystal Co. 1 sampler Tue, Mar 6 X (16 x 22) US92267 boxers wht 3/4 lg(2 1/2) Foamboard, Acid-free WOOD Conservation Clear ARTWORK B8801 A0289 Jim Taylor 1 Military Medals Fri, Mar 9 X (26 7/8 x 23 3/8) 150CG.LJ fillets gold fillet 1/4 Foamcore, Acid-free LABOR, 1 HOUR Conservation Clear SHADOWBOX SHELF B8801 C1600 A0333 Alice & John Princeton 1 Forest Mon, Mar 19 X (24 1/2 x 20 1/2) 379025.LJ valagio cherry cap 1 3/8 Foamboard, Acid-free WOOD Museum Glass L/E PRINT B8801 A0336 Wesley Bailey 1 Jungle Tue, Mar 27 X (14 x 12) 379027.LJ valagio maple cap 1 3/8 Foamboard, Acid-free WOOD Conservation Clear L/E PRINT B8801 A0341 Jamie Vallen 1 Octopus Wed, Apr 11 X (26 x 22) Foamboard, Acid-free WOOD Conservation Clear POSTER B8801 A0344 Jim Alfpha 1 Test Run For Charity Tue, May 15 X (34 x 36) 11-11.N mldg-11 pewter Foamboard, Acid-free WOOD Conservation Reflect Ctrl POSTER B344 A0345 Jim Alfpha 1 Dogs Tue, May 15 X (34 x 38) 11-04.N mldg-11 frosted gold Foamboard, Acid-free WOOD Conservation Clear POSTER C1610 A0346 Jane's Designs 1 Cats at Play Tue, May 15 X (16 x 14) 11-01.N mldg-11 silver Foamboard, Acid-free WOOD Conservation Clear PHOTO B8801 C1564

Production Flow - FrameReadyWed, Feb 1 A0315 X1 Sue Brown Sunshine Summer (26 x 32) 115CGB.LJ GICLEE BIN 3 WOOD classic gold w/blk 5/8 Foamboard, Acid-free Conservation Clear B8801

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Page 1: Production Flow - FrameReadyWed, Feb 1 A0315 X1 Sue Brown Sunshine Summer (26 x 32) 115CGB.LJ GICLEE BIN 3 WOOD classic gold w/blk 5/8 Foamboard, Acid-free Conservation Clear B8801

Production Flow:After creating a work order, you need to create the product. There are many tools in FrameReady to help you through the process.

Taking in the Order: Create the work orderUse the Location field to identify for the framer where the art will be stored.

Print the work orderThis document is for the framer NOT for the customer. (Use Summary, Proposal or Estimate for the customer)

Print the art ID tagThis small strip of paper stays with the artwork as it flows through the framing process and is attached to the side of the wrapped package for quick and easy identification.(You can print the Art ID Tags individually when the order comes in or Find all incomplete orders you created today and print the group)

Creating the Production List:There are 2 formats for a printed list of orders:

Choice #1. Click on “List of Incomplete Orders” or “Find Incomplete” Work Orders and then click on the “Print List” button

Tip: you can also customize your search by clicking the Find button and marking the incomplete radio circle along with any other criteria i.e. orders created this week only, orders due next week, etc.

Choice #2. Click on “Print Documents” button, “Print Schedule of Incomplete” button. Or, Reports menu> Incomplete Schedule

As orders are completed in the back room, the framer can cross off the completed orders and identify where they have been placed for pickup. If you have a computer in the production area, this can be done directly in FrameReady in the list view.

(Optional) Click “Go To Materials List”. This will create a listing of all materials required for this order. Items can be marked off as they are available for the order. Use the “Find Items Not Yet Received” button to locate needed components.

FrameReady © 2012 (modified 2013)! page 1 of 4

Art ID Tag

WO# Date Name Qty Description Due Date Priority LocationFriday, September 28, 2012

Value of Art

Page 1

NormalA0301 1/17/12 Sue Brown 1 Wellington Tue, Jan 31 Bin 1 200

NormalA0305 1/17/12 Ann Beth Smith 1 Alligators Tue, Jan 31 Bin 1

NormalA0312 1/17/12 Mary Wallace 1 Bednobs Wed, Feb 1 Bin 2 280

NormalA0314 1/18/12 Wesley Bailey 1 Family in Blue Wed, Feb 1 Bin 4

NormalA0315 1/20/12 Sue Brown 1 Sunshine Summer Wed, Feb 1 Bin 3 150

NormalA0317 1/19/12 Joe Smith 1 Lox and bagels Thu, Feb 2 Bin 4 30

NormalA0318 1/19/12 Joe Smith 2 Family photo Thu, Feb 2 Bin 4

PromisedA0316 1/19/12 Jim Taylor 2 Old Barns Fri, Feb 3 Shelf 25

NormalA0320 1/20/12 Sue Brown 1 Happy Dance! Fri, Feb 3 Bin 2 165

NormalA0324 1/26/12 George Stevenson 1 California Thu, Feb 9 Over the credenza 200

NormalA0327 2/6/12 Fred VanDoren 1 one Mon, Feb 20

NormalA0328 2/6/12 Fred VanDoren 1 two Mon, Feb 20

NormalA0329 2/6/12 Fred VanDoren 1 three Mon, Feb 20

NormalA0326 2/21/12 Crystal Co. 1 sampler Tue, Mar 6

NormalA0330 2/21/12 Crystal Co. 1 sampler Tue, Mar 6

NormalA0289 2/24/12 Jim Taylor 1 Military Medals Fri, Mar 9 Shelf 600

NormalA0333 3/5/12 Alice & John Princeton 1 Forest Mon, Mar 19

NormalA0336 3/13/12 Wesley Bailey 1 Jungle Tue, Mar 27

NormalA0341 3/28/12 Jamie Vallen 1 Octopus Wed, Apr 11

NormalA0344 5/1/12 Jim Alfpha 1 Test Run For Charity Tue, May 15

NormalA0345 5/1/12 Jim Alfpha 1 Dogs Tue, May 15

NormalA0346 5/1/12 Jane's Designs 1 Cats at Play Tue, May 15

NormalA0347 5/4/12 Jill Johnson 1 Ostrich Feathers Fri, May 18

NormalA0349 5/10/12 Mary Wallace 1 Blooms of Summer Thu, May 24 10

NormalA0350 5/16/12 Jennifer Snyder 1 Waterfall Wed, May 30

NormalA0353 5/28/12 1 Sample of pricing Mon, Jun 11

NormalA0354 5/29/12 Jamie Charlton 1 NY96655 Birds Tue, Jun 12 Bin 1

NormalA0355 5/30/12 Sue Brown 1 Wed, Jun 13

NormalA0356 5/31/12 Mary Wallace 1 Seaside Thu, Jun 14

NormalA0357 5/31/12 Sue Brown 1 Windswept Thu, Jun 14

NormalA0358 6/1/12 J Pocker Alan Rice 1 Sample Fri, Jun 15

NormalA0359 6/4/12 Jamie Charlton 1 Building on Waterfront Mon, Jun 18

SCHEDULE 9/28/2012 7:16:39 PM Page 1

DUE DATE WO # QTY CUSTOMER DESCRIPTION FRAME SIZE FRAME # MATS / MOUNT / GLASS

A0301 Sue Brown1 WellingtonTue, Jan 31 X (17 x 17) 500542.LJ sevilla brn sm trad 2 1/8 Full ConservationWOOD Museum GlassMAP BIN 1

C1610 C1025

A0305 Ann Beth Smith1 AlligatorsTue, Jan 31 X (12 1/2 x 12 1/2) 11-02.Nmldg-11 frosted silverWOODPHOTO BIN 1

B8801

A0312 Mary Wallace1 BednobsWed, Feb 1 X (12 1/2 x 15 1/2) 150CS.LJ vienna 2 silver fillet 3/16 Full ConservationWOOD Museum GlassPENCIL BIN 2

B8801 B768521 A84858

A0314 Wesley Bailey1 Family in BlueWed, Feb 1 X (23 x 27) 10241000.RMclassic simplicity, 1 3/4 satin black Foamcore, - Acid-freeWOOD Conservation ClearPORTRAIT BIN 4

B8801

A0315 Sue Brown1 Sunshine SummerWed, Feb 1 X (26 x 32) 115CGB.LJ classic gold w/blk 5/8 Foamboard, Acid-freeWOOD Conservation ClearGICLEE BIN 3

B8801 C1611 C1649

A0317 Joe Smith1 Lox and bagelsThu, Feb 2 X (22 x 19 3/4) 60210.RMtabacchino, 1 1/8 tobacco leaf Foamboard, Acid-free Reflect CtrlPENCIL BIN 4

B8804 B8801

A0318 Joe Smith2 Family photoThu, Feb 2 X (11 x 11) 379025.LJ valagio cherry cap 1 3/8WOOD Premium ClearPHOTO BIN 4

B8511 A4944

A0316 Jim Taylor2 Old BarnsFri, Feb 3 X (10 3/4 x 8 3/4) 6007.LJarqadia stretcher 5/8x1 5/8 Foamboard, Acid-freeWOOD Museum GlassNEEDLEPOINT SHELF

C983

A0320 Sue Brown1 Happy Dance!Fri, Feb 3 X (22 x 19 3/4) 150CG.LJ fillets gold fillet 1/4 Foamboard, Acid-freeWOOD Reflect CtrlPENCIL BIN 2

B8804 B8801

A0324 George Stevenson1 CaliforniaThu, Feb 9 X (17 x 17) 500542.LJ sevilla brn sm trad 2 1/8 Full ConservationWOOD Museum GlassMAP OVER THE CREDENZA

C1610 C1025

A0327 Fred VanDoren1 oneMon, Feb 20 XFoamboard, Acid-freeWOOD Conservation ClearARTWORK

A0328 Fred VanDoren1 twoMon, Feb 20 XFoamboard, Acid-freeWOOD Conservation ClearARTWORK

A0329 Fred VanDoren1 threeMon, Feb 20 XFoamboard, Acid-freeWOOD Conservation ClearARTWORK

A0326 Crystal Co.1 samplerTue, Mar 6 XFoamboard, Acid-freeWOOD Conservation ClearARTWORK

A0330 Crystal Co.1 samplerTue, Mar 6 X (16 x 22) US92267boxers wht 3/4 lg(2 1/2) Foamboard, Acid-freeWOOD Conservation ClearARTWORK

B8801

A0289 Jim Taylor1 Military MedalsFri, Mar 9 X (26 7/8 x 23 3/8) 150CG.LJ fillets gold fillet 1/4 Foamcore, Acid-freeLABOR, 1 HOUR Conservation ClearSHADOWBOX SHELF

B8801 C1600

A0333 Alice & John Princeton1 ForestMon, Mar 19 X (24 1/2 x 20 1/2) 379025.LJ valagio cherry cap 1 3/8 Foamboard, Acid-freeWOOD Museum GlassL/E PRINT

B8801

A0336 Wesley Bailey1 JungleTue, Mar 27 X (14 x 12) 379027.LJ valagio maple cap 1 3/8 Foamboard, Acid-freeWOOD Conservation ClearL/E PRINT

B8801

A0341 Jamie Vallen1 OctopusWed, Apr 11 X (26 x 22)Foamboard, Acid-freeWOOD Conservation ClearPOSTER

B8801

A0344 Jim Alfpha1 Test Run For CharityTue, May 15 X (34 x 36) 11-11.Nmldg-11 pewter Foamboard, Acid-freeWOOD Conservation Reflect CtrlPOSTER

B344

A0345 Jim Alfpha1 DogsTue, May 15 X (34 x 38) 11-04.Nmldg-11 frosted gold Foamboard, Acid-freeWOOD Conservation ClearPOSTER

C1610

A0346 Jane's Designs1 Cats at PlayTue, May 15 X (16 x 14) 11-01.Nmldg-11 silver Foamboard, Acid-freeWOOD Conservation ClearPHOTO

B8801 C1564

Page 2: Production Flow - FrameReadyWed, Feb 1 A0315 X1 Sue Brown Sunshine Summer (26 x 32) 115CGB.LJ GICLEE BIN 3 WOOD classic gold w/blk 5/8 Foamboard, Acid-free Conservation Clear B8801

Creating the List of Materials to be Ordered:Click on Create Frame Order from Main Menu, then check box to “Create Purchase Orders”. Click Perform.FrameReady will compile and create the following documents:

Moulding Cut List (sorted by order # with all frames, liners and fillets grouped together)Matboard Cut List (sorted by work order number)Frame Order Labels (attach to back of assembled frame)Frame Order (list of all materials needed, sorted by Manufacturer or Distributor)Artwork Order (list of purchased artwork)Purchase Order (materials compiled onto order for each supplier identified to order from)- items on the purchase order can be: consolidated, deleted, moved to another order, modified, or back ordered. New items can be manually added.- the purchase order can be: printed, saved as a pdf, faxed, set as an email message with the order in the body or sent with the order attached as a pdf.

When Materials Arrive:In Purchase Orders file: Adjust quantity if necessary and click on “Accept” button to have

inventory automatically updated.On Materials List (Work Order file): Mark “Received” box to show items now in stock.

In the Work Order file: Find all work orders to be worked on (Find Incomplete or customized search) and from the menu bar at the top of the screen, click on Reports and select:

Moulding Cut List (sorted by moulding group Eg. Wood, Metal, Liner, etc.) Matboard Cut List (sorted by work order number) Glazing Cut List (sorted by glass type with dimensions and customer name)

FrameReady © 2012 (modified 2013)! page 2 of 4

Purchase Order Screen

Page 3: Production Flow - FrameReadyWed, Feb 1 A0315 X1 Sue Brown Sunshine Summer (26 x 32) 115CGB.LJ GICLEE BIN 3 WOOD classic gold w/blk 5/8 Foamboard, Acid-free Conservation Clear B8801

When the Framing is Completed:1. Go to the Incomplete List and click on the following... Progress: select “Complete” from pop-up list. Location: select location where finished art is stored (Eg. Ready 3). Email: click blue-grey button to send completion email notifying customer that framing is

done (Or, contact customer by phone).

2. Remember to take a digital image of finished piece and store it in the Work Order file (Shop tab> Photo File button or Picture tab in lower right).

FrameReady © 2012 (modified 2013)! page 3 of 4

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Glazing Cut List

Matboard Cut List

Moulding Cut List

Page 4: Production Flow - FrameReadyWed, Feb 1 A0315 X1 Sue Brown Sunshine Summer (26 x 32) 115CGB.LJ GICLEE BIN 3 WOOD classic gold w/blk 5/8 Foamboard, Acid-free Conservation Clear B8801

Customer picks up Framing:

1. Find Work Order for the customer.2. Look in Location field to see where finished piece is stored.3. Change Location field to “Picked Up”.4. Payment:

If Deposit was made, click on “Find Invoice” button.If no invoice was created, click “Post to Invoice” button to create an invoice.If invoice is Paid in Full, no action. Can click Print Invoice if needed.Tip: Hold mouse over Posted button to see details of invoice. Also, “Deposit” or Paid in Full” will appear over Amount in top right corner if an invoice has been created.

5. Look at the invoice screen, and let the customer know the amount of the balance owing. Retrieve finished piece for client while they decide how to pay balance.

6. Show artwork to client and take their final payment.7. Print invoice if necessary.

FrameReady © 2012 (modified 2013)! page 4 of 4