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Procurement & Warehousing Services
Previously presented by Shari Francis
Manager, Construction Sourcing
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SBBC FACTS
OFFICE OF PROCUREMENT & WAREHOUSING SERVICES (PWS)
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SBBC FACTS
268,000 Students
175,000 Adult Students
241 Schools - 89 Charter Schools
191 Different Languages
204 Different Countries Represented by Students
34,320 Total Employees
$133 Million Earned scholarships by the Class 2019
OFFICE OF PROCUREMENT & WAREHOUSING SERVICES (PWS)
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PROCUREMENT OPPORTUNITIES
BCPS seeks qualified vendors to provide:
ConstructionContractual
Services
Professional
ServicesCommodities
OFFICE OF PROCUREMENT & WAREHOUSING SERVICES (PWS)
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Types of Solicitations
OFFICE OF PROCUREMENT & WAREHOUSING SERVICES (PWS)
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Procurement Process
OFFICE OF PROCUREMENT & WAREHOUSING SERVICES (PWS)
10OFFICE OF PROCUREMENT & WAREHOUSING SERVICES (PWS)
PWS – Commodity Structure
We oversee and manage all commodities across the school district
• Academics / Student Services
• Professional Services
• Technology
• Food & Nutrition
• Transportation & Logistics
• Business Operations
• Facilities / Maintenance / Janitorial / Grounds
• Major Construction - SMART Initiative / General Obligation Bond
…..We’ve also processed more
than 50,000 POs annually
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What is SMART?
• SMART Program: $800M General Obligation Bond
• Science, Music, Art, Renovations, & Technology
• New technology being provided to school locations.
Over 72,000 laptops purchased in 225 sites.
• 504 facilities projects
• SDOP to ensure compliance on S/MWBE inclusion
OFFICE OF PROCUREMENT & WAREHOUSING SERVICES (PWS)
Procurement Website
▪ www.browardschools.com/pws
DemandStar
▪ Official issuance
▪ Automatic notifications
▪ Reference/ Research
▪ Register today: https://www.demandstar.com/registration
Public Records Requests
▪ Email: [email protected]
▪ Phone: 754-321-1925
12OFFICE OF PROCUREMENT & WAREHOUSING SERVICES (PWS)
Researching & Accessing Opportunities
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PWS Online Supplier Portal
Our eProcure Online Supplier Portalis now live!!!
Every new PO vendor MUST complete the
eProcure process to register as a vendor with
the District(We are no longer accepting paper applications)
For more information on the please visit the
eProcure Supplier Portal page of our
website
On Our PWS Website!!!Become a vendor, get prequalified, get certified!
Request forms, reference information, and
training documents can be found on the
BCPS Reference Page of the new website
Visit our new website at
www.BrowardSchools.com/pws
OFFICE OF PROCUREMENT & WAREHOUSING SERVICES (PWS)
BCPS seeks pre-qualified vendors to provide:
Construction Services
▪ CSMP
▪ CMARs
▪ Bids
Other Contractual Services
▪ Elevators
▪ Fire alarm
14OFFICE OF PROCUREMENT & WAREHOUSING SERVICES (PWS)
Procurement Opportunities
▪ Meet S.R.E.F. requirements
▪ Bid on upcoming opportunities
(no delay)
▪ Smaller value opportunities
▪ Event announcements
▪ Exposure to other Primes/ GCs/
Broward Schools
15OFFICE OF procurement & warehousing services (PWS)
WHY GET PRE-QUALIFIED?
Economic Development &
Diversity Compliance
Robert Ballou
Economic Development & Diversity Compliance Officer
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Timeline: The Evolving SDOP Function
ECONOMIC DEVELOPMENT & DIVERSITY COMPLIANCE DEPARTMENTSUPPLIER DIVERSITY OUTREACH PROGRAM POLICY-3330
TIMELINE / MILESTONES
2010 SDOP position down-graded to a non-chart position
Feb 2014 Workshop - SDOP overview
May 2014 Organization change: elevated SDOP position to chart-level status
July 2014 Disparity Study commissioned and Board approved analysis
Oct 2015 Delivery of Final Report (study period: July 2008-June 2013)
Oct 2015 Workshop – Disparity Study findings
Oct/Nov Post delivery of final report: Communication Plan
Dec 2015 Disparity Study implementation plan drafted
Jan 2016 Disparity Study Work Group formed (29 internal and external stakeholders)
Apr 2016 Workshop – Disparity Study procedure and policy update
Jan/June 2016 Multiple Disparity Study Work Group meetings
June 2016 Workshop – Disparity Study procedure and policy update
June/July 2016 Organization alignment: Facilities, Heery and Procurement (SDOP) support requirements
Sept 2016 Workshop: Initial policy revision discussion
Oct 2016 2nd Rulemaking Proceeding (required two consecutive meetings in October 2016)
Nov 2016 SDOP implementation plan drafted (policy revision, software, organization structure/staffing)
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Timeline: The Evolving SDOP Function
ECONOMIC DEVELOPMENT & DIVERSITY COMPLIANCE DEPARTMENTSUPPLIER DIVERSITY OUTREACH PROGRAM POLICY-3330
TIMELINE / MILESTONES
Jan 2017 Policy 3330 adopted (Effective: July 2017)
Jan 2017 Press release: New SDOP Policy Approved Effective July 1, 2017!
May 2017 Procurement & Warehousing Services organization restructure: newly created SDOP function
Aug 2017 Board Memo: SDOP Implementation Plan Update
Aug 2017 SDOP End-of-Year Report: 2016/17
Oct 2017 Board approves Central Bidder Registration acquisition
Dec 2017 Board Memo: SDOP Implementation Update
Oct 2018 SDOP End-of-Year Report: 2017/18
Dec 2018 S/M/WBE Status Update
Jan 2019 Workshop: Policy 3330 Implementation Update
Apr 2019 Board Briefings: SDOP “Work-in-Progress”
May 2019 Organization augmentation: Officer, Economic Development & Diversity Compliance approved
May- Sept 2019 Multiple Community Focus Groups/Committee meetings; small vendor and large.
Sept 2019 Posting and recruitment of Officer, Economic Development & Diversity Compliance position
Oct 2019 Workshop: Supplier Diversity Outreach Program Policy 3330 – 1st Workshop
Jan 2020 Workshop: Supplier Diversity Outreach Program Policy 3330 – 2nd Workshop
April 2020* Board Memo/Report: Final Adoption of Policy 3330 recommended changes and
EDDC Process Management Update
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Evolving from SDOP to EDDCFrom Counting Firms to counting Economic Impact
ECONOMIC DEVELOPMENT & DIVERSITY COMPLIANCE DEPARTMENTSUPPLIER DIVERSITY OUTREACH PROGRAM POLICY-3330
E/S/M/WBE Certified Firms
2014-2015* 2018-2019
African-
American
32% 39%
Asian-
American
8% 6%
Hispanic
American
36% 38%
Native
American
<1% <1%
Caucasian
American
24% 17%
Total Firms 204 706
Female 58% 48%
Male 42% 52%
The purpose of the
Economic Development
& Diversity Compliance
Department is to spur
economic development
and support small, and
minority and women-
owned businesses to
successfully expand in
the marketplace.
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What we are doing; What to look for
ECONOMIC DEVELOPMENT & DIVERSITY COMPLIANCE DEPARTMENTSUPPLIER DIVERSITY OUTREACH PROGRAM POLICY-3330
xxxINITIATE PLAN IMPLEMENT CONTROL
Wh
at
We
’re
Do
ing
Wh
at
to L
oo
k F
or
▪ EDDC/ SDOP
Policy Workshops
▪ 10/29/19
Revised Org and
Name Change
▪ 01/28/20
Policy 3330
▪ Survey E/S/M/WBE
community
▪ Robust Marketing
elements (Digital)
▪ Meetings with District
Leaders, Business
Partners and other
Stakeholders
▪ Team Action
Planning sessions
1/16, 24 & 29
▪ PWS & EDDC cross
training sessions
▪ Enhanced visibility and
influence to oversee
program activity that
grows economic base
in Broward. #SHOPBROWARD
▪ Expanded outreach
and utilization across all
commodities
▪ Improved data integrity
and governance for
compliance/reporting
▪ Analyzing data
▪ Develop
Organizational
Paradigm
▪ Develop Action plan
▪ Launch B2GNow,
vendor management
▪ Launch EDDC website
and social media
campaign
▪ Introduce Inclusion to
Procurement training
▪ Formalize regional
partnerships with
supplier inclusion
organizations.
▪ Launch Business
Intelligence and
Process Management
group within EDDC
▪ Review and refine the
E/S/M/WBE ARIBA
database
▪ Update Disparity Study
▪ Board Reports (E-1)
▪ BOC- SMART reports
▪ Engaged committees
▪ Workflow aligned to
Organizational
Paradigm
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Organizational Paradigm
ECONOMIC DEVELOPMENT & DIVERSITY COMPLIANCE DEPARTMENTSUPPLIER DIVERSITY OUTREACH PROGRAM POLICY-3330
Certification
Vendor Mgt
Outreach &
Certification
Compliance &
Certification
Compliance &
Outreach
Business Intelligence&
Process Management
Procurement & Warehousing ServicesPhone: (754) 321-0505
Mary C. Coker, CPSM, Director
Danielle Mamede, CPSM, Assistant Director
Shari Francis, CPM, PMP, CPSD, CPA, Construction Sourcing Manger
Mauricio Stradiotti, Strategic Sourcing Manager
Economic Development & Diversity Compliance
Robert M. Ballou, Economic Development & Diversity Compliance Officer Email: [email protected]
Jasmine M. Jones, Supplier Diversity Outreach Program ManagerPhone: (754) 321-0530
Chelsea Jones-Finley, Outreach CoordinatorPhone: 754-321-0584
Anne-Marie Richards, Compliance CoordinatorPhone: 754-321-0530
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CONTACT INFORMATION
www.BrowardSchools.com/PWS
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Heather P. Brinkworth, Chair
Donna P. Korn, Vice Chair
Lori Alhadeff
Robin Bartleman
Patricia Good
Laurie Rich Levinson
Ann Murray
Dr. Rosalind Osgood
Nora Rupert
Robert W. Runcie, Superintendent of Schools
The School Board of Broward County, Florida, prohibits any policy or procedure which results in discrimination on the basis of age, color, disability, gender identity, gender expression, genetic information, marital status, national origin, race, religion, sex or sexual orientation. The School Board also provides equal
access to the Boy Scouts and other designated youth groups. Individuals who wish to file a discrimination and/or harassment complaint may call the Director, Equal Educational Opportunities/ADA Compliance Department & District’s Equity Coordinator/Title IX at 754-321-2150 or Teletype Machine (TTY)
754-321-2158.
Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at 754-321-2150 or Teletype Machine (TYY) 754-321-2158.
THANK YOU on behalf of our School Board & Superintendent
The School Board of Broward County, FL
Leading Procurement
at Broward Schools
to the next level
