Procurement Shared Service Center May Carmen Connect Webinar Audio – 1-877-820-7831 code:559759#

Procurement Shared Service CenterMay Carmen Connect Webinar

Audio – 1-877-820-7831 code:559759#

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Procurement Shared Service Center

Agenda• Blanket/Term PO renewals• DS Water ordering• Vendor Maintenance• New Travel Form • PCard update

May Carmen connect Webinar

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Blanket Orders• Blanket Purchase Orders are used for transactions that occur very

frequently (daily or multiple times a week), have a high variation of product types, an undetermined timing, and for items not available for purchase in eStores.

• Please submit all your blanket and Term orders via eRequest ASAP

• May submit multiple renewals on one eRequest. • One eRequest per org # preferred


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Term Orders• A term order is an order that allows for the incremental purchase of

a specific product or service when the price, quantity and schedule of fulfillment are largely predetermined and specified in the purchase order at the time it is initiated. The quantity can be the same with every delivery or may vary. A term order can be created for a maximum of 1 year (12 months) and cannot cross fiscal years.


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FY15 Blanket PO Observations- PSSC Units• Total FY15 Blanket PO Amounts for PSSC Orgs -

$45,772,531• Total amount vouchers against FY15 Blankets -

$28,867,720• Total amount remaining on FY 15 Blankets -

$16,904,811• Percent remaining – 37%• # of PO’s at 100% remaining – 73

• Amount of that encumbrance - $252,699.00• # of PO’s at 50% or more remaining – 263

• Amount of that open encumbrance - $4,053,121

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Questions to ask when requesting a Blanket Order• Is it a blanket or a Term? – reference guide

• http://purchasing.osu.edu/FileStore/PDFs/BlanketOrderVSTermOrder2010Mar9.pdf

• Is the amount appropriate?• Did we have a significant number of vouchers in the

previous year? 50+?• Is the vendor in eStores? If so, a blanket is not

permitted.


http://purchasing.osu.edu/FileStore/PDFs/BlanketOrderVSTermOrder2010Mar9.pdf




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DS Water ordering

• To ensure no breaks in service, all term requisitions for DS Services for FY ’16 should be approved in PeopleSoft by Monday, June 15th.

• If you have questions about the DS Services catalog, please

contact the eStores team.

• A Job Aid for DS Services is also available on eRequest ASSIST.


http://osustores.osu.edu/estores/contact.aspx



https://dcm.osu.edu/content/groups/public/documents/job_aids/ja_ereq_dsservices.pdf

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Vendor Maintenance• Reminder – the PSSC will be glad to submit any Vendor

setup requests on your behalf for Businesses• Individuals who need set up as vendors we would prefer

the departments to request those set ups, however, if you have made arrangements for the PSSC to do so, we will.

• This reduces the risk for passing sensitive data to the PSSC

• Do not attach Individuals’ vendor set up forms to eTravel or eRequest!


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New Travel Form• Designed to be used by all Departments

working with PSSC• Incorporates feedback received during first 2

months of PSSC operations and goals of the travel workgroup

• Use either Firefox, Internet Explorer, or Adobe to fill out• Issues with calculations in Google Chrome


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Pcard• Help! We need help from you getting Pcard

documentation attached to eRequest/eTravel ASAP after the transaction.

• Each month we continue to scramble the last few days prior to the reallocation deadline to get documentation and eRequest/eTravel info for transactions that occur towards the beginning of the month.

• For May as of the reallocation deadline day there were 138 transactions un reallocated with 104 of those occurring prior to May 20th.


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Other Items• Please continue to use the http://u.osu.edu/pssc

website for information regarding the Shared Services Center

• Move date – A move date is still yet to be determined. Eventually we will all be located at 2650 Kenny Road in the PRSM building.

• Future Calls – if there is a topic you would like discussed please email me at [email protected].


http://u.osu.edu/pssc

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Questions?

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Thank You!

Documents

Procurement Shared Service Center May Carmen Connect Webinar Audio – 1-877-820-7831 code:559759#