Procedure for New Year Processing in ORION ERP

1. Used NYP tool for processing New Year in Orion ERP.

Input/select the company code and enter user name and password and click ok button,

system will show another window.

In this window, first check the database setting using change DB button. If ok then processed

for next step.

After that click on the check list button, system will check all parameter check list and will

show status pass or fail on this window. You can see in below screenshot.

Ignore the failed check list and ignore the last three check list then it auto show below

message “Proceed for New Year Processing yes or no with proceed button.

Now click on the yes button and click process button to process the New Year. After

processing finish, system will information window, you can see in below screenshot.

After that system will show information with log file details.

Click Exit button, for exit from window. Here New year processing done, Accounting year will

created ,all the closing balance of previous year forwarded to opening as new year except

income and expense account.

Note: - All income and expense accounts are 0 as opening balance of New Year because it

transfer to the P& L account.

P&L Account = Total Income - Total Expense.

Now login to the Orion ERP and go to the below screenshot menu path.

Click on the account period, one window will show and select the current year, it will show

the P& L account setup and see the period detail.

Note: every year finance will create on P&L sub account and IT will setup before New Year

Processing.

Now setup the financial transaction as well as operation transaction New Year document

series in every transactions.

Financial Transaction-

Operational Transaction-

Open the period for costing in inventory, if period is not open, we can’t post any operation

transaction. Go to the below screenshot menu detail-

Click on period open, will show below window.

In this window, select the current year option and click on pull period button, it will show all

location costing group details with accounting period, select all and then clock on open

period.

Shortcut method for adding New Year doc series

For Financial transaction

1. select * from FM_TRAN_DOC_NO where tdoc_cal_year='2015' order by 1 2. create table FM_TRAN_DOC_NO_2016 as select * from FM_TRAN_DOC_NO

where tdoc_cal_year='2015'

3. select * from FM_TRAN_DOC_NO_2016 4. update FM_TRAN_DOC_NO_2016 set

tdoc_acnt_year=10,tdoc_cur_no=0,tdoc_cal_year=2016,tdoc_cr_dt=sysdate

5. insert into FM_TRAN_DOC_NO ( select * from FM_TRAN_DOC_NO_2016)

For Operational Transaction 1. select * from OM_TXN_DOC_RANGE where txnd_yyyy='2015' order by 1

2. create table OM_TXN_DOC_RANGE_2016 as select * from OM_TXN_DOC_RANGE

where txnd_yyyy='2015' order by 1

3. select * from OM_TXN_DOC_RANGE_2016

4. update OM_TXN_DOC_RANGE_2016 set

txnd_curr_no=0,txnd_yyyy='2016',txnd_acnt_yr=10,txnd_cr_dt=sysdate

5. insert into OM_TXN_DOC_RANGE (select * from OM_TXN_DOC_RANGE_2016)

After that truncate FM_TRAN_DOC_NO_2016 and OM_TXN_DOC_RANGE_2016 table.

Every year do the same procedure.