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INTRODUCTIONINTRODUCTION

A Business Report is nothing but a business information

report whose main aim is to communicate significant

information and assist in the corporate decision making

process.

The reports are drafted in order to purpose or lead

resolutions for business problems, and present relevantinformation to aid in the problem solving process. The

purpose of business report is to communicate information to

assist in the BUSINESS DECISION MAKING PROCESS



Classification of ReportsClassification of Reports

y Formal Reports and Informal Reports

y Information Reports

y Analytical Reports

y Recommendation Reports



TYPES OF REPORTSTYPES OF REPORTS

y Market Research Report

y Audit Report

y Annual General Meeting Report

y Appraisal Report

y Technical Report

y Quality Testing Report

y Sales Reporty Project Report-



Formatting Guide For Business ReportFormatting Guide For Business Report

Business Reports are documents that are used internally

and externally Mangers often delegate the preparation of intern

reports to sub-ordinates. Therefore most reports go up to higher

ranks in the organization. External reports often are used to secure

business or to report on business hat has been conducted for aclient. Since reports can have an a significant impact on an

organization business and on an individuals upward career mobility,

they are usually prepared with a great deal of care.



GUIDE LINESGUIDE LINES

The following ar e the factors must be consid er ed in formatting r eports:

y PLACEMENT - Spacing, Margins ,&Pagination

y HEADINGS - Main, Secondary, Side &Paragraph

y DOCUMENTATION - End Notes, Internal Citations

&references

y REPORT ASSEMBLY - Preliminary Pages, Body of

Report,Appendices





PAGITATION:

The way a report is paginated is depends on the binding. A left

bound or unbound report usually is paginated at the top, rightmargin. A top bound report is paginated at the centre, bottom

margin. Arabic numerals(1,2,3) are used for the body of the report

and the appendix, lower case roman numerals (l,ll,lll) are used for

the prefatory (preliminary) pages.



HEADINGS:HEADINGS:

Topical Headings or captions introduce he material that follows

and provide structure in a report. Position, capitalization, font size,

and attributes, such as bold and underlining indicates levels of

importance. Headings also make the copy easier to read. The

spacing before and after headings depends on the type and size of

the font used with regular type writing copy. Spacing is important

for emphasis. If a larger size is used for the main heading ,less space

is needed below it.



DOCUMENTATIONDOCUMENTATIONMost writers give credit when they use the work of others. Quotes or

expensive use of published material should be referenced. In business manyemployees feel that the internal reporters they use as references belong to thecompany, therefore referring is not necessary. Employees should keep in mindhowever that referring also helps the reader locate more complete informationthan tne report contains. The following are the ways to make the reportdocumentation.

END NOTES:

A superior number keyed are the point of references serves as an indicationthan the source is provided at the end of the document. All sources are placed onseparate page at the end of the report in numerical order. The end notes comesbefore the list of complete references. End notes is a single spaced with a double

space between notes.INTERNAL CITATION:

Internal citation provide the source of information within the body of thereport. The name of the author publication date, and commas and enclosed inpresentation before the terminal punctuations. When the authors name is used incontext, only the dates and page numbers are included in the action.



REFERENCES:

The references list at the end of the report contains all references in

alphabetical order.

REPORT ASSEMBLY

The components of a business report vary depending on the formality

of the report.

Reports generally are assembled in three separate segments.

Generally the body of the report prepared first the material to beappended, and finally the format matter is done.

Under report assembly the following are the steps included in report

assembly.



PRILIMINARY PAGES:

A title page, letter of transmittal table of contents, and executive summary areoften placed at the beginning of a report other pages such as list of figures may be

added.The title page makes the initial; impression for the report, therefore it

deserves special attention. An effective title page is formatted attractively andcontains the title of the report, who the report was prepared by and the date.

BODY OFTHE REPORT:

The body of the report varies widely depending on the type of report. Reportsfrequently contain enumerated items, tables, charts, and graphics. Manyorganizations have style guider for the various types of reports commonly used inthe organization.

APPENDICES:

Materials that support a report such as questionnaires, biographical sketchesand large computer printout tables, are often placed at the end of the report in asection called APPENDIX. Often the material is segmented into several differentappendices. Printed items in the appendix such as questionnaires usually arepreceded by a page naming the appendices.

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