PRIVILEGE FEE COMMITTEE MEETING BASKETBALL TRAINING … · PRIVILEGE FEE COMMITTEE MEETING OSAS CONFERENCE ROOM September 16, 2013 5:30PM CALL TO ORDER Chair Patterson called the

PRIVILEGE FEE

COMMITTEE MEETING

BASKETBALL TRAINING FACILITY

September 9, 2013

5:30PM

CALL TO ORDER Chair Patterson called the meeting to order at 5:30 p.m.

ROLL CALL:

Present Absent Excused

Chair: Ryan Patterson x

Senator: Kris Grinter x

Senator :Andy Hurtig x

Senator: Garrett Kays x

Senator: Reagan Kays x

Senator: Michael Murray x

Senator: Hillary L’Ecuyer x

Senator: Valerie Rito x

Senator: Drew Unruh x

Senator: Joseph Wenberg x

Guests:Vice President for Student Life, Dr. Bosco;SGA Advisor, Heather Reed; Assistant

Director of Fan Strategies, Adam Prough; Student Body President, Eli Schooley; Student

Body Vice President, Jake Unruh; Speaker of Student Senate, Kyle Nuss; Chief of Staff,

Abby Works

ANNOUNCEMENTS

1. Next week we will hear an initial request from KSDB-FM. September 23 will be

a meeting entirely for questions and to begin discussion

2. Also next week will be the election of Vice Chair

GENERAL BUSINESS

Dr. Pat Bosco Presentation

This year the committee has an extremely difficult task of finding the balance

between additional services added and costs to students

Many students on campus are facing tough times due to the rising costs of tuition

We have a large freshman enrollment, but still could have been bigger if not for

the high costs of attendance

Always keep in mind that we are serving all students, not just the ones in SGA or

Greek Life, but all 20,000+ students

Privilege Fee is well respected by faculty and staff, therefore we must continue to

treat them with great respect

Although we must be respectful, we also need to be critical of the things that are

brought before us, and determine if it is worth the help it will provide to our

fellow students

K-State Athletics Mock Request, Adam Prough

K-State Athletics went through their presentation from last year which included:

A justification of fees to understand why students are paying these fees

History of the fee and how it has changed over time

Situational Funding Strategies, 3% Increase, Continuance, or 3% Decrease and

the effects those have on the services provided

Any Alternative Methods of Increasing Revenue

Other comparisons to similar schools

Recreation Complex Student Only Parking Lot, President Schooley

Last spring this was brought before the committee

The committee and later Student Senate approved the usage of $200,000 of bond

surplus funding for the design and construction of the project

We now have found out that there are other support costs needed for this project

Support costs include year payments of $20,000 to Parking Services for

maintenance and repairs for the lot and $8,500 to Housing and Dining Services

who will maintain software subscriptions for student ID access to the lot

Construction and Design Costs are less than expected and shall not exceed

$171,500

This year’s $28,500 will come from the remaining amount from construction and

design

In future years this could go under the Rec’s Privilege Fee Agreement if the

committee and Senate so chooses

Reviewing the Rec starting in the Spring Semester and can decide for next year

and after during that review

Project will still be $200,000 or under and will not exceed original estimate

Senator G. Kays moved to pass this bond surplus allocation

Motion passed by a vote of 9-0-0

We will be hearing this in Introduction of Legislation this week

NEXT MEETING

Our next meeting will be Monday, September 16, 2013 in the OSAS Conference room at

5:30.

ADJOURNMENT

Chair Patterson adjourned the meeting at 6:40 pm.

Respectfully Submitted by Ryan Patterson, Privilege Fee Chair

PRIVILEGE FEE COMMITTEE MEETING

OSAS CONFERENCE ROOM September 16, 2013

5:30PM


ROLL CALL: Present Absent Excused Chair: Ryan Patterson x Senator: Kris Grinter x Senator :Andy Hurtig x Senator: Garrett Kays x Senator: Reagan Kays x Senator: Michael Murray x Senator: Hillary L’Ecuyer x Senator: Valerie Rito x Senator: Drew Unruh x Senator: Joseph Wenberg x Guests: Speaker of Student Senate, Kyle Nuss; Residence Hall Liaison, Ethan Hawkins ANNOUNCEMENTS

1. KSDB-FM was rescheduled to September 23- Initial Request. We are waiting for At-Large members and Interns before starting review process.

2. KSDB-FM Questions (Author Legislation)- September 30 GENERAL BUSINESS Vice Chair Election

• Senator Unruh was nominated by Senator G. Kays • Seconded by Senator R. Kays • Senator Unruh elected as Vice Chair

Rec South Lot Legislation Revisions • In Section 2. Total Construction and Design Costs shall be shall

not exceed $171,500, if funds remain in the project account upon project completion; they are to be returned to the bond surplus fund;

• In Section 3. Total support cost to Parking Services and Housing and Dining Services shall benot exceed $28,500. Parking shall receive $20,000for FY14 parking lot maintenance; Housing shall receive $8,500 for FY14 software costs.

• In Section 4. Total funds allocated from the bond surplus accounts for the initiative in Section 1 shall not exceed $200,000.

• Senator Rito moved to favorably pass this resolution back to Senate. • Motion passed by a vote of 9-0-0

Privilege Fee: Where the Money Goes

• Reviewing this term: KSDB-FM, KSDB-FM R&R, OSAS, Student Activity Fee, Recreational Services, Sports Clubs Activity Fee, Rec. Complex R and R

• Planning on posting somewhere on K-State SGA website. We want to make this publicized.

NEXT MEETING Our next meeting will be Monday, September 23, 2013 in the OSAS Conference room at 5:30. ADJOURNMENT Senator R. Kays moved adjourned the meeting at 5:49 pm. Seconded by Senator G. Kays

Respectfully Submitted by Drew Unruh, Vice Chair



5:30PM


ROLL CALL: Present Absent Excused Chair: Ryan Patterson x Vice Chair: Drew Unruh x Senator: Kris Grinter x

Senator : Andy Hurtig x Senator: Garrett Kays x Senator: Reagan Kays x Senator: Michael Murray x Senator: Hillary L’Ecuyer x Senator: Valerie Rito x Senator: Joseph Wenberg x At-Large: Kathryn MacGregor x At-Large: Matt Schaefer x At-Large: Nate Spriggs x Intern: Jill Applegate x Intern: Audrey Gerber x Intern: Alec Khoury x Guests: President of the Student Body, Eli Schooley; Vice President of Student Body, Jake Unruh; Speaker of Student Senate, Kyle Nuss; Heather Reed, SGA Advisor Residence Hall Liaison, Ethan Hawkins ANNOUNCEMENTS

September 30: KSDB-FM Questions and Discussion (Author Legislation) October 7: KSDB-FM Final Review, OSAS Initial Request

GENERAL BUSINESS

KSDB-FM Privilege Fee Proposal -Vern Wirka, KSDB Faculty Advisor

o Requesting a Tier 2 funding for the next three fiscal years. (Continuance)

o Had $10,000 left over after, but they are in need of a new $15,000 transmitter.

o Dole is maintaining current transmitter at $18,000 per year o Currently budgeting for Student Salaries, McCain technologies,

R&R- Tower, audio boards, Digital/ Analog Systems, etc.

o Underwriting “advertisements” for possible revenue. Companies can sponsor an hour of airtime for a payment similar to advertising. No call to action and no quantitated element can be stated on air. Very little underwriting has been done because no contracts have been written.

o KSDB-FM wants to create a contract to provide more underwriting o Providing a foot in the door for students in the media field o There are two separate budgets- Operations Budget and R&R

Budget

NEXT MEETING Our next meeting will be Monday, September 30, 2013 in the OSAS Conference room at 5:30. ADJOURNMENT Senator R. Kays moved adjourned the meeting at 6:17 pm. Seconded by Senator G. Kays




5:30PM


ROLL CALL: Present Absent Excused Chair: Ryan Patterson x Vice Chair: Drew Unruh x Senator: Kris Grinter x Senator : Andy Hurtig x Senator: Garrett Kays x Senator: Reagan Kays x Senator: Michael Murray x Senator: Hillary L’Ecuyer x Senator: Valerie Rito x Senator: Joseph Wenberg x At-Large: Kathryn MacGregor x At-Large: Matt Schaefer x At-Large: Nate Spriggs x Intern: Jill Applegate x Intern: Audrey Gerber x Intern: Alec Khoury x Guests: President of the Student Body, Eli Schooley; Vice President of Student Body, Jake Unruh; Speaker of Student Senate, Kyle Nuss; Residence Hall Liaison, Ethan Hawkin; Student Senator, Mason Grittman ANNOUNCEMENTS

• October 7: KSDB-FM Final Review, OSAS Initial Request • October 14: OSAS Questions

GENERAL BUSINESS

• KSDB-FM Privilege Fee Proposal -Vern Wirka, KSDB Faculty Advisor

• Class 165 is for zero credit hours • Advisory Board decision making:

o Station manager – required to be a graduate student o Program director

• Justification of Repair and Replacement expenditures o Any hardware that needs updating o Tying in both Union and McCain collaboration o McCain runs as a fully functional back-up

o Maintenance of tower • Updating to Federal regulations • Identified as immediate need 3 years ago

• No funding coming from School of Journalism and Mass Communications • Attention brought to big ticket item purchases on Repair and Replacement

account o Hardware including new computers and iPads purchased for the

sake of students o Software updates in order to use Channel 25 as a resource

• Departmental approval of purchasing resides under the station manager • Faculty advisor works closely in monitoring purchases with station

manager • Accounting is carried out by the School of Journalism and Mass

Communications • Idea was raised about the potential need for increased Operations budget

in order to reduce dependency on Repair and Replacement • Discussion about replacement of the transmitter • Leftover $10,000+ from FY13 was left for potential replacement of the

transmitter • Questions were raised about a potential decrease in student funding toward

the operations budget if a consistent amount has been carried over to the next FY budget each year

• Leftover money has been discussed as potential increase in student employment

• FY 13 expenditures for Operations went approximately $9,000 over the allocated student privilege fee amount, or about half of the carried over budget from previous years

• K-State continues to be the highest usage and awarded student broadcasting radio station in Kansas

• K-State is very fortunate to retain its licensing from the Kansas Board of Regents as state funding continues to decrease

DISCUSSION

• Review of legislation regarding definition of Repair and Replacement expenditures as opposed to Operations expenditures

• Repair and Replacement allocation was $20,193.00 and expenditures were $25,964.21

• Operations allocation was $86,169.00 and expenditures were $97,084.26 • Overall, looking for more clarification and time to break down budgets

NEXT MEETING Our next meeting will be Monday, October 7, 2013 in the OSAS Conference room at 5:30. ADJOURNMENT Senator Rito moved to adjourn the meeting at 6:17 pm.

Seconded by Senator R. Kays

Respectfully Submitted by Andy Hurtig, Student Senator


OSAS CONFERENCE ROOM October 14, 2013

5:30PM


ROLL CALL: Present Absent Excused Chair: Ryan Patterson x Vice Chair: Drew Unruh x Senator: Kris Grinter x

Senator: Andy Hurtig x Senator: Garrett Kays x Senator: Reagan Kays x Senator: Michael Murray x Senator: Hillary L’Ecuyer x Senator: Valerie Rito x Senator: Joseph Wenberg x At-Large: Kathryn MacGregor x At-Large: Matt Schaefer x At-Large: Nate Spriggs x Intern: Jill Applegate x Intern: Audrey Gerber x Intern: Alec Khoury x Guests: President of the Student Body, Eli Schooley; Speaker of Student Senate, Kyle Nuss; SGA Advisor, Heather Reed; Residence Hall Liaison, Ethan Hawkins; Acting Coordinator of Office of Student Activities, Bill Harlan; Attorney of Student Legal Services, Sarah Barr ANNOUNCEMENTS Upcoming Schedule:

October 21: OSAS Questions October 28: OSAS Discussion (Author Legislation) November 4: OSAS Final Review, Student Activity Initial Request

GENERAL BUSINESS

Office of Student Activity and Services Initial Request o 6-7 different branches covered by the fee. Free Newspaper, Internal

Auditing, Safe Ride, Student Governing Association, Student Legal Services (Last 3 years), Student Organizations, and Consumer Affairs.

o Previously funded $586,975 in FY 20112, $591,974 in FY 2013, and $597,087 in FY 2014.

o Asking for a continuance at $597,087 for FY 2015-2017 o 88% goes towards Salaries/ Benefits o Collegian Budget- $140,000 for FY 2012 and FY 2013. Projected the

same for FY 2014- Provides free newspapers for students. 25-50% are taken by faculty because stands can’t differ between students and faculty.

o Safe Ride Budget- Annual Amount- $99,812 for FY 2012 and FY 2013. Projected the same for FY 2014. –Provides free rides for students. Operates Thursday-Saturday from 11pm- 3am. Improvements on Bus routes.

o SGA Budget- $45,253.09 for FY 2012, $44,906.23 for FY 2013, projected $60,599.41. Planning for FY 2015 to be $64,127, FY2016 $66,320, FY 2017 $68,950- Will be first year as a separate line item in OSAS Budget. The fee covers the compensation for SGA leaders. Annual fee covers the cost of the elections. Increased discretionary amounts will allow for more travelling opportunities for more student government leaders to conferences.

o Student Legal Services Budget- $1667.27 in FY 2012, $1714.03 in FY 2013, and projected $75,497 in FY 2014. Planning for FY 2015 for $102,558.83, FY 2016 for $104,018.83, and FY 2017 for $105,508.03. Reason for jump in numbers is for a possible salary increase for Sarah Barr(roughly from 52,000 to 73,000). Helped Students struggling with legal issues that were impacting their university experience. Increasing focus on educational and preventative presentations trying to help students to make good decisions before they need to use legal services. Made a direct impact on students helping them stay in school and focus on their studies. Consistently receive very high marks on user evaluations.

o OSAS Budget- $298,381.87 in FY 2012, $283,358.74 in FY 2013, projected $216,807.23. Planning for $247,586.17 in FY 2015, $248,936.17 in FY 2016, and $249,816.97 in FY 2017. These funds provide support for 480 student organizations. Provides office support for SGA, Student Legal Services, Safe Ride, and Collegiate Readership. Includes Week of Welcome events. 88% of fee goes to support interim coordinator, accountant, administrative assistant, and six student positions.

o What is changing? SGA- First time as a line item. Increase in amount and flexibility. Legal Services- Salary Increase $52,000 to $73,000. Student Organizations- Increase of approx. $21,000 in expenses for Student Management Application. Collegiate Readership- Decease of $60,000 (40,000 historically unspent) and reduce reserve by an average of $20,000/ year

KSDB Favorable or Unfavorable Recommendation to Senate o Changes were made. Must now be passed by a majority vote in the

Privilege fee. Emergency allocations are permissible through a form of absentee ballot. Must be during intercessions.

o G. Kays moves to pass legislation back to Student Senate Motion Passes 15-0-0

NEXT MEETING Our next meeting will be Monday, October 21, 2013 in the OSAS Conference room at 5:30. ADJOURNMENT Senator G. Kays moved adjourned the meeting at 6:48 pm. Seconded by R. Kays



OSAS CONFERENCE ROOM October 21st, 2013

5:30PM


ROLL CALL: Present Absent Excused Chair: Ryan Patterson x Vice Chair: Drew Unruh x Senator: Kris Grinter x Senator: Andy Hurtig x Senator: Garrett Kays x Senator: Reagan Kays x Senator: Michael Murray x Senator: Hillary L’Ecuyer x Senator: Valerie Rito x Senator: Joseph Wenberg x At-Large: Kathryn MacGregor x At-Large: Matt Schaefer x At-Large: Nate Spriggs x Intern: Jill Applegate x Intern: Audrey Gerber x Intern: Alec Khoury x Guests: SGA Advisor, Heather Reed; Acting Coordinator of Office of Student Activities, Bill Harlan; Attorney of Student Legal Services, Sarah Barr, Senator Stephen Kucera ANNOUNCEMENTS Upcoming Schedule:

• October 28: OSAS Discussion (Author Legislation) • November 4: OSAS Final Review, Student Activity Initial Request

GENERAL BUSINESS

• Office of Student Activities and Services Updates and Questions • Bill Harlan

o $834 – Communications committee chair. Take that 834 out of the discretionary amount asked for from the student organization management, and add it to the SGA line-item budget.

o Handouts: Joint-committee on officer compensation report. Safe ride report. Collegiate readership breakdown report

o Collegiate Readership may not be offered during the summer because the summer spending equals the total that is proposed to cut.

o Observations of bin usage: The first floor of the union was 50/50 faculty usage; Durland was at 35% usage. If there were bins to get rid of, it would be bins with very little usage or far more faculty use than student use.

o After looking at these numbers on what we actually spend, we may not have to reduce as much as we want to reduce. Bill’s first choice would be to scrap the summer program, which would get it down to approximately $80,000 instead of $95,000. If we were not to scrap the summer programs, we would probably decide instead to get rid of the most poorly used bins, which are in the residence halls. Are they in student-focused areas or are they in hallways where students don’t typically gather. That’s when we would observe who is picking them up and if there is more faculty usage on the bin, it would be removed.

o Out of 1300 papers available per day, it would be reduced by around 150-200 papers a day.

o In the past, the program has been pretty self-administered by the student body president. All of the funding comes out of our budget, but if this were to happen in the next year, the student body president would help make the final decision on how things get reduced specifically.

o Sarah’s increase was based on starting salary at other universities and local public service starting salaries for lawyers. She was the lowest starting salary for anything in the area, and almost the lowest out of any university who was researched. Some of the lawyers have office assistants, law students or other staff members, whereas Sarah does almost all of her work. Her only increases have been required university salary increases, and she began working here at least 10 years ago.

o OrgSync – timeline would have it in place and running by April 1st, 2014. The easiest way to do that would be to make organizations re-register through the program as opposed to transfer everything over. Contract is for three fiscal years. Hopefully other organizations on campus also buy in to the system so that costs can be split in the future.

• Sarah Barr o We were talking about how much per hour lawyers charge last week; the

lawyer downtown would see an uncontested divorce for $600 an hour. That information was false. His hourly rate is $200/hour, for a typical discussion of 3 hours, equaling $600. On track to have a record-breaking semester as far as students she is seeing. Lots of your classmates are coming in to see me.

o I don’t know that there is a correlation between the monthly number of cases opened and the spike in SafeRide usage.

o More alcohol-related offenses during football season and Fake Patty’s Day.

o In 2012, 478 MIP cases, 83 opened saw me. 200 marijuana cases, 26 saw me. 325 DUI, 20 saw me.

o 17 court appearances this week alone. On average, I probably see 15 or 20 students a week. Presentations to student organizations in the evenings on average 1 a week.

o Works 40-50 hours a week, sometimes skipping lunch. o I never want another senior to come into my office and say “I had no idea

you were here.” Promotions are important so that students know the office is in existence.

NEXT MEETING Our next meeting will be Monday, October 29, 2013 in the OSAS Conference room at 5:30. ADJOURNMENT Senator A. Hurtig moved adjourned the meeting at 6:23 pm. Seconded by Senator Rito

Respectfully Submitted by Joey Wenberg, Senator

PRIVILEGE FEE

COMMITTEE MEETING

OSAS CONFERENCE ROOM

October 28, 2013

5:30PM


ROLL CALL:



Vice Chair: Drew Unruh x


Senator: Andy Hurtig x







At-Large: Kathryn MacGregor x

At-Large: Matt Schaefer x

At-Large: Nate Spriggs x

Intern: Jill Applegate x

Intern: Audrey Gerber x

Intern: Alec Khoury x

Guests: President of the Student Body, Eli Schooley; Speaker of Student Senate, Kyle

Nus; Residence Hall Liaison, Ethan Hawkins; Acting Coordinator of Office of Student

Activities, Bill Harlan; Attorney of Student Legal Services, Sarah Barr

ANNOUNCEMENTS

Upcoming Schedule:

November 4: OSAS Final Review, Student Activity Initial Request

November 11: Student Activity Questions

November 18: Student Activity Discussion (Author Legislation)

December 2: Student Activity Final Review

GENERAL BUSINESS

Questions for Bill

o Getting rid of bins? Keep bins, possibly shut down during summer.

o Building in certain inflation aspects for their budget

o SafeRide staying the same price? Based on gas? Safe ride give

University a certain amount, does not change based on gas

o Distribution of SGA budget goes through three branch heads to

decide how much each branch would need. They decide if money

is needed for certain promotional events (pizza for socials).

SGA Proposed Budget

o Will be first year as a separate line item in OSAS Budget.

o The fee covers the compensation for SGA leaders.

o Annual fee covers the cost of the elections in addition to other

SGA expenses.

o Senator Rito moves to accept FY2015 for $64,127.00, FY2016 for

$66,320.00, and FY 2017 for $68,950.00. Seconded

o Passes with a vote 13-0-0

Legal Services Proposed Budget

o Helping students struggling with legal issues that was impacting

their university experience

o Increasing focus on educational and preventative presentations

trying to help students to make good decisions before they need to

use legal services.

o Made a direct impact on students helping them stay in school and

focus on their studies. Consistently receives very high marks on

user evaluations.

o R. Kays moves we approve FY2015 for $102,558.83, and if

university mandates a 2% increase for unclassified salaries FY

2016 and FY 2017 resulting in $104,018.83, and FY 2017 resulting

$105,508.03. If no increase is mandated, then funding is stable at

FY 2015 amount.

o Passes 13-0-0

Collegiate Readership

o Provides free newspapers

o In second year of three year contract

o G. Kays moves we move $15,000 from Collegiate Readership

reserve to OSAS reserve for FY 15, $20,000 for FY 16 and

$25,000 for FY 17. Seconded. Passes 13-0-0.

o G. Kays moves we decrease Collegiate Readership amount for

FY2015, FY2016, and FY2017 down to $80,000 each year.

Seconded. Passes 14-0-0

Student Organization Management Features software

o Provides organizations an opportunity to create websites and use

one system where email, listserv, and google doc features are all

located in one place

o Allow student organizations to function more collectively as a

whole

o A. Hurtig Increase overall OSAS Operating budget for FY 2015 at

$247,586.17, FY 2016 at $248,936.17, and FY 2017 at

$249,816.97. Seconded. Passes 14-0-0

Moves we continue total OSAS allocation for privilege fee of

$597,087.00 for FY2015, FY2016, FY2017. Seconded. Passes 14-0-0.

NEXT MEETING

Our next meeting will be Monday, November 4, 2013 in the OSAS Conference room at

5:30.

ADJOURNMENT

Senator G. Kays moved adjourned the meeting at 6:14 pm.

Seconded by R. Kays


PRIVILEGE FEE

COMMITTEE MEETING


December 2, 2013

5:30PM


ROLL CALL:












At-Large: Kathryn MacGregor x



Intern: Jill Applegate x



Guests: President of the Student Body, Eli Schooley; Speaker of Student Senate, Kyle

Nuss; SGA Advisor, Heather Reed; Residence Hall Liaison, Ethan Hawkins, Speaker Pro

Tempore; Kaitlin Long, Chair of the University Allocation Committee; Cody Kennedy,

College of Engineering Student Senator; Mason Grittman

ANNOUNCEMENTS

Upcoming Schedule:

January 27 – SCTE/DPC/EOF Reform Questions

February 3 – SCTE/DPC/EOF Reform Discussion (Author Legislation)

February 10 – Rec Services Initial Request

GENERAL BUSINESS

New Structure for SCTE Funding-Eli Schooley, Kyle Nuss, and Kaitlin Long

SCTE consists of proposals from across campus for start up programs

have been funded by Student Centered Tuition Enhancement

Powercat Financial Counseling (PFC) is a perfect example of a successful

SCTE funded project

Currently, SCTE has a few entities that have been funded for 10-12 years

and that was not the point behind the committee, so the current leaders are

working to help take some of those entities off of SCTE

The current structure is EOF funded $220,000 through the privilege fee,

been funded since 2004 and 150,000 from the SCTE Committee

The LGBT Resource Center is funded $73,500 through the SCTE

Committee

DPC $175,000

Veteran Centers $35,300

These entities are in need of getting moved off the SCTE

Proposed structure SCTE decreases to $750,000 to help off set the large

increase shifting to central administration

DPC funding would be totally moved to $175,000 to privilege fee funding

Increasing the flexibility we have with these programs, especially DPC

Central administration is taking on programs that are proven to be

successful

It is a real possibility to ensure the fiscal security because these student

programs are in risk of getting cut if SCTE decreases below the $1 million

mark

There is a line in the SCTE legislation that says if it goes below $1million

then all the priority funding pieces get totally cut, this proposal is to

prevent those programs from getting cut

This proposal allows OSAS to have more oversight to be liable for all

DPC funded events

Write the priv fee agreement to make sure that DPC Committee makes all

the decisions for where the money goes

The need for this oversight by OSAS is because of past events hiccups that

needs to have some adult supervision, so students are liable

There is currently no measurement of how successful these events are put

on

Making sure the DPC funds are utilized in the best way possible

DPC Committee is open to any request for an event that promotes

diversity here at Kansas State University

o Some specifics of DPC Funding:

o Minimum is $1,000

o Diversity in any form

o Has to be free to all K-State students

o Example: The Drag Show on campus

DPC funding requests are divided up into quarters on when groups request

money

The purpose is to get these entities off the SCTE funding and open up

more funds

Veteran Center, DPC, LGBT and EOF were the priorities that needed to

be taken of off SCTE funding

Priority funding on SCTE is if a program that has received funding for

four years

Priority funding doesn’t mean absolute funding

The committee does vote to put something on priority funding

A huge part of the funding in SCTE is in salaries

The increase of $128,800 of available funds to allocate will be put into an

increase in tuition and not to privilege fee

DPC funding will never spend the whole $175,000 because it is just like

the other requests and the groups have to get reimbursed

Could possibly set up a DPC Reserve account in the future

There was a question from the committee about this only pot of

discretionary funding that being permanently decreased?

o After talking to central administration it sounds like they will be

able to increase the SCTE Funds in the future

Student Activity Fee Privilege Fee Request-Cody Kennedy, University Allocations

Committee Chair

Overall asking for a continuance in the Student Activity Fee request

Continually returning money back into the reserve accounts because it is

not being used even thought we fully allocate our amount

Asking for continuance because there is so much in the reserve account at

more than $220,000

Student Activity Fee is roughly $190,000

So with the reserve they have the opportunity to use it as a whole year’s

worth of funding if needed, it was said that is a poor use of student dollars

Cody wants to merge the academic competition teams with the Reserve

account to free up more money for these competition teams

Cody would like to put a cap on the reserve account at $150,000 in case

we need to fund the Student Activity Fee for a year, but free up money to

get this money back to students

In FY 2011 Academic Competition Teams requested $87,975 and has

grown to FY2014 at around $120,000

It was said academic competition team funding provides a great return on

investment with bringing so much prestige and recognition back to the

university

What was the lowest reserve account amount in recent history? Answer:

$191,915.74

The privilege fee commitment only allows $45,000 roughly to be allocated

to academic competition teams

Pulling $20,000 out of the reserve account and using it for academic

competition teams to increase the total amount from around $45,000 to

$65,000

$70,000 was allocated to the 10 college councils last night

With the combining of the two reserve accounts and then taking out

$60,000 for ag competition team funding, but we would still be about

$30,000 left over the cap that would be set up $150,000

The idea was thrown around to increase the competition team funding

increase to $30,000

There is $2,400 dollars allocated to college councils right now at $300 per

council that some people were worried about were that is going and the

usefulness of that funding

Questions were raised about increasing the privilege fee because that

would be more feasible and sustaining process for the future

Thoughts were brought up about the quality of this proposal and how it

could set a good plan going forward

The committee would like to see a line item budget of where the student

activity fee money is spent every year

Questions were raised about Fine Arts funding and why it had decreased

from 20,000 in FY 2012 to 14,832.20 in FY 2013 and that because you

have to be a “Fine Arts” organization to get funding for that and the

amount of organizations has decreased over the years

Let Eli, Kaitlin, Kyle and Even Jake know if you have any questions about

the proposal for changing around the SCTE funding

Drew is way better at taking Privilege Fee Notes!

NEXT MEETING

Our next meeting will be Monday, January 27, 2013 in the OSAS Conference room at

5:30.

ADJOURNMENT

Senator Andy Hurtig moved adjourned the meeting at 6:50 pm.

Seconded by G. Kays.

Respectfully Submitted by Reagan Kays, Ag

“You can even ask Jake if you have questions about the new proposal….” –Eli Schooley

PRIVILEGE FEE

COMMITTEE MEETING


November 4, 2013

5:30PM


ROLL CALL:












At-Large: Kenneth Litton x





Intern: Wyatt Pracht x

Guests: SGA Advisor Heather Reed, President of the Student Body, Eli Schooley; Vice-

President of the Student Body, Jacob Unruh; Speaker of the Student Senate, Kyle Nuss;

Speaker Pro-tem, Kait Long

ANNOUNCEMENTS

Upcoming Schedule:

February 3: DPC/SCTE/EOF Changes and Student Activity Discussion

(Author Legislation)

February 10: Men’s Basketball Game vs KU- No meeting

February 17: Recreational Services Initial Proposal –Meeting at Rec

Center

GENERAL BUSINESS

o Student Activity Fee

President Schooley briefed the committee on Activity Fee restructuring.

Currently EOF receives $220K from privilege fee and $155K from SCTE

while SCTE also funds LGBT at $73.6K, DPC at $175K and Vet. Center

at $43.0K. This proposal would move DPC to being funded by Privilege

Fee at $175K and Central Administration would fund EOF at $375K,

LGBT at 73.6K, and Vet. Center at $43.0K. Central Administration would

fund these organizations every year compared to having to be reviewed

each year by SCTE.

If passed, DPC funding would be a subsection of Student Activity Fee

Speaker Nuss continued on this. This proposal changes DPC funds

aligning with Privilege Fee’s mission of providing the student body with

proper services. It moves LGBT Resource Center, Veteran’s Center and

EOF funding to a more stable funding source in Central Administration.

SCTE would move back to its goal of funding more start-up projects.

Met with administration who would appoint members to DPC rather than

through student group representatives as currently. These administrators

are on board and are willing to help out.

Voting will take place next week

o Review of Chair Kennedy’s Proposal

He proposed an overall continuance with the Student Activity Fee. The

proposal includes merging the Academic Competition Teams Reserve

(ACT) and Reserve for Contingencies Account. He plans to write

legislation removing $20,000 from reserves to allocate to ACT which

allows for the funding level to be restored to 50% of what’s requested.

Will also hear from Women’s Center next week as part of Student Activity

Fee

o UFM Review

UFM budget comes from tuition fees, grant support, and Privilege free

funding ($14,739). The total funding request is slightly down from past

years. Overall a slight decrease.

UFM Budget primarily supports Lou Douglas Lecture series and salaries

for staff who organize UFM classes like bowling, golf, cooking, etc.

NEXT MEETING

Our next meeting will be Monday, February 3, 2014, in the OSAS Conference room at

5:30.

ADJOURNMENT


Seconded by R. Kays



OSAS CONFERENCE ROOM February 3, 2013

5:30PM


ROLL CALL: Present Absent Excused Chair: Ryan Patterson x Vice Chair: Drew Unruh x Senator: Kris Grinter x Senator: Andy Hurtig x Senator: Garrett Kays x Senator: Reagan Kays x Senator: Michael Murray x Senator: Hillary L’Ecuyer x Senator: Valerie Rito x Senator: Joseph Wenberg x At-Large: Kenneth Litton x At-Large: Matt Schaefer x At-Large: Nate Spriggs x Intern: Audrey Gerber x Intern: Alec Khoury x Intern: Wyatt Pracht x Guests: SGA Advisor Heather Reed, President of the Student Body, Eli Schooley; Vice-President of the Student Body, Jacob Unruh; Speaker of the Student Senate, Kyle Nuss; ANNOUNCEMENTS Upcoming Schedule:

February 10: Men’s Basketball Game vs KU- No meeting February 17: Recreational Services Initial Proposal –Meeting at Rec

Center GENERAL BUSINESS

Student Activity Fee o Women’s Center Review

Asking for a continuance at the present level of funding. Allocated $18,500 currently. Most of allocated amount goes

towards salaries ($14,632.85-$16,505.51). Rest of funds towards promotions.

o DPC Addition to Student Activity Fee Questions Will we ever be able to gain some of the SCTE funding back?

It is set as the bare minimum funding. So it is possible to increase depending on the year. Entities under the central administration would be on stable university funding with the change.

Discussion on organizations making their own decisions and be approved by the committee. DPC is a very politically charged group which is why a diverse group is chosen to fit into the program. Student Senate may not have the same experience as those on the committee. The committee could make their own decisions on funding or be voted on by Student Senate. DPC proposed changes including administrators who are specialized opposed to the Speaker and President appointing majority of the committee. DPC is required to make reports twice a year outlining why they decided to use funds. DPC can start building a reserve account with the new structure and Privilege Fee would have final say on how much is allocated to them.

Senator R. Kays moves to adding DPC to the student activity fee and eliminating EOF and accepting all other changes to the Student Activity Fee. Seconded

Vote 13-0-0 o Questions of Overall Student Activity Fee

Reviewed what went into Student Activity Fee Senator Hurtig moves we accept the overall continuance for

student activity fee with slight decrease in UFM funding. Seconded 13-0-0

Senator R. Kays moved to adjourn. Seconded.

NEXT MEETING Our next meeting will be Monday, February 17, 2014, in the OSAS Conference room at 5:30. ADJOURNMENT Senator G. Kays moved adjourned the meeting at 6:06 pm. Seconded by R. Kays


PRIVILEGE FEE

COMMITTEE MEETING

RECREATIONAL CENTER CONFERENCE ROOM

February 17, 2013

5:30PM


ROLL CALL:


















Guests: SGA Advisor, Heather Reed; President of the Student Body, Eli Schooley;

Director of Recreation Services, Steve Martini

ANNOUNCEMENTS

Upcoming Schedule:

February 24: Rec Services Proposal Review and Questions

March 3: Rec Services Proposals Questions and Discussion

March 10: Finalize Rec Services Proposal Discussion and Author

Legislation

Initial Week of Welcome Proposal –OSAS

March 17: Spring Break

GENERAL BUSINESS

Senator Hurtig moves we pass Student Activity Fee favorably back to

Senate.

Vote passes 10-0-0

Rec Services Initial Proposal and Tour

-Steve Martini, Director of Recreational Services

The committee was briefed on the Rec Services Staff (professional and

student positions). K-State ranks in the lower half on Benchmark Staff

Statistics. Informed the committee on usage of the rec and natatorium

which has increased since the renovations. Martini briefed the history of

Privilege Fee and effect it has had on the rec, along with the budget and

what it entails. Rec services looks to be asking for an increase in funding.

Discussion will continue at our next meeting.

A tour of the Recreational complex was given by Steve Martini.

ADJOURNMENT


Seconded by Andy Hurtig

NEXT MEETING

Our next meeting will be Monday, February 24, 2014, in the OSAS Conference room at

5:30.


PRIVILEGE FEE

COMMITTEE MEETING


March 3, 2014

5:30PM


ROLL CALL:














At-Large: Hannah Miller x




Guests: Speaker of the Student Senate, Kyle Nuss; Director of Recreation Services, Steve

Martini; SGA Advisor, Heather Reed; Student Body President, Eli Schooley; OSAS

Coordinator, Bill Harlan

ANNOUNCEMENTS

Upcoming Schedule:

March 10: Finalize Rec Services Proposal Discussion and Author

Legislation

March 17: Spring Break

GENERAL BUSINESS

Rec Services Proposal

-Steve Martini discussed the comparisons to other Big 12 indoor

Rec Facilities with breakdowns of Total Enrollment (K-State ranks

8 in Big 12), Building Square-Footage (K-State ranks 4 in Big 12),

Pro Staff Full time (We rank 10th

), Square Foot per employee (We

rank 10th

). The plan is to add a professional coordinator in FY 15

and another in FY 16 to help with Pro Staff work distribution.

- Steve Martini discussed the average entries per hour/per day to

provide the committee with more information on rec utilization by

patrons.

- Steve Martini discussed the rec’s hours of operations and costs

for staffing total yearly costs. He talked about the different

positions (Building Supervisors, Assistant Building Supervisors,

and Weight Room Supervisors) and what duties were consisted in

each position.

-Steve Martini discussed the membership types and current income

from the different rates offered to Faculty/Staff, Alumni

Association, Affiliations, and additional users. Total generated in

FY 13 was $369,486.15.

South Lot Parking

-Student only parking lot. Housing and Dining programs

the gates to enter and exit the parking lot, at a cost of

$9,500 per year and a Parking Services Lease Fee at

$20,000 per year.

Recreational Services Privilege Fee Review

-Proposed to change the wording in the Rec Services

Repair and Replacement Reserve in order to use “ordinary

repairs” for other equipment replacements and other uses of

the fund. Proposed to change the Rec Services Maintenance

Reserve to make the expenditure of funds needing approval

from Privilege Fee Committee for monies over $10,000.

Week of Welcome Initial Proposal

Bill Harlan presented on the Week of Welcome Proposal

-Bill Harlan gave a brief history on Week of Welcome and

what it has done for students, providing students with

knowledge of general questions when coming in to K-State.

He discussed the funding that WOW has gone through.

Funding started from OSAS and Administration, changed

to Dr. Spencer who passed it to Dr. Dandaneau who no

longer has the support to put the event on. This brought the

need for OSAS to fund this event.

-OSAS has proposed $30,000 each fiscal year (FY 15, 16,

17)

ADJOURNMENT

Senator Valerie Rito moved adjourned the meeting at 7:09 pm.

Seconded by Senator Hurtig

NEXT MEETING

Our next meeting will be Monday, March 10, 2014, in the OSAS Conference room at

5:30.



OSAS CONFERENCE ROOM March 10, 2014

5:30PM


ROLL CALL: Present Absent Excused Chair: Ryan Patterson x Vice Chair: Drew Unruh x Senator: Kris Grinter x Senator: Andy Hurtig x Senator: Garrett Kays x Senator: Reagan Kays x Senator: Michael Murray x Senator: Hillary L’Ecuyer x Senator: Valerie Rito x Senator: Joseph Wenberg x At-Large: Kenneth Litton x At-Large: Matt Schaefer x At-Large: Hannah Miller x Intern: Audrey Gerber x Intern: Alec Khoury x Intern: Wyatt Pracht x Guests: Speaker of the Student Senate, Kyle Nuss; Director of Recreation Services, Steve Martini; SGA Advisor, Heather Reed; Student Body President, Eli Schooley; A&S Senator, Hope Faflick ANNOUNCEMENTS Upcoming Schedule:

March 17: Spring Break March 24: Discus and Author Legislation for OSAS Week of Welcome

Request March 31: Favorable or Unfavorable Recommend OSAS Legislation to

Senate Update by Bill Smriga about Union R&R and Renovation Progress GENERAL BUSINESS

Committee Check-In Questions about Rec Services Proposal

- Where could we change some costs with the service? - Could we not hire professionals for associate positions and consider students?

- When was the last time salaries increased for classified and unclassified employees?

- Certain budget items overlap. Is there anyone to cut some items? - Steve Martini discussed the impact of what increasing intramural fee would

do for revenues. Also talked about the negative effects he saw in raising intramural teams’ fees and exercise classes. He is trying to reduce fees for students because they already pay for the privilege fee.

Discussion and Author Legislation - Full time addition is for continuity and to improve the program. Graduate

students aren’t seen as productive in the field as a full time employees that have been in the field of campus recreation.

- R&R replacement used to replace some of the used and out of functioning equipment instead of having a budgeted line item. The equipment is expensive so this would cause R&R to go fast.

- Discussion on Cliffside QuickCats business and the profits or losses that were being made. This is a topic to ask Cliffside and see if an amount could be brought back to the rec.

- Motion to take a 2 minute recess: passed Repair and Replacement Fund Continuance with New Wording

-Moved and seconded that we maintain the funding and change the wording as stated in the proposal for the R&R Reserve Account. Vote: 13-0-0

Sports Clubs Fund Increases FY 15: +$1000, +$.03 FY 16: +$1000, +$.03 FY 17: +$1000, +$.03

-Move and seconded that we increase the budget to sports clubs fund for a $1000 each year additionally. Vote: 13-0-0 New Rec South Lot Parking

Determine where fee money goes FY 15-17: +$30,000?

-Fines resulting in parking tickets in the lot go towards Rec. -Move and seconded that $30,000 in FY15, $22,000 in FY16 and $22,000 in FY 17 to rec and them fully taking over the SLAB committee. Vote: 13-0-0 Maintenance Reserve Account Continuance with New Wording Operations Account Increases

FY 15: +$288,000, +$7.48 per semester FY 16: +$136,000, +$3.55 per semester FY 17: +$71,000, +$1.85 per semester

-Discussion on where more revenues could be generated and where there could be decrease in expenses. -Committee found that $174,000 could be taken off the original request through intramurals, needs of professional positions, and IT positions. Possible Financing of Rec Services Increase through Bond Surplus

-Chose to go through the Maintenance Reserve and not the Bond Surplus Account

Maintenance Reserve changes -Using MR account for $50,000 each FY 15-17to offset FY 15-17 increases.

-Move and seconded that we increase FY15 to $238,000; FY16 to $76,000; and FY 17 to $23,000 Vote 13-0-0

ADJOURNMENT Senator Reagan Kays moved adjourned the meeting at 8:19 pm. Seconded by Senator Hurtig

NEXT MEETING Our next meeting will be Monday, March 17, 2014, in the OSAS Conference room at 5:30. Respectfully Submitted by Drew Unruh, Vice Chair

PRIVILEGE FEE

COMMITTEE MEETING


March 24, 2014

5:30PM


ROLL CALL:


















Guests: Speaker of the Student Senate, Kyle Nuss; SGA Advisor, Heather Reed; Student

Body President, Eli Schooley; Interim Coordinator of the Office of Student Activities and

Services, Bill Harlan; Jill Applegate; Residence Hall Liaison, Ethan Hawkins; Vice

President, Jake Unruh

ANNOUNCEMENTS

Upcoming Schedule:

March 31: Favorable or Unfavorable Recommend OSAS Legislation to

Senate Update by Bill Smriga about Union R&R and Renovation Progress

GENERAL BUSINESS

OSAS Week of Welcome Presentation

-Bill Harlan, Interim Coordinator, Office of Student Activities and

Services

o Bill Harlan gave a brief overview the Week of Welcome

-Proposed Additional $30,000 for FY 15, 16, and 17

o Without funding, WOW would still happen, but it would be in

jeopardy of losing events. Certain UPC events would be taken

fully by UPC and not WOW. The look of WOW would change

significantly.

o Colleges have been setting up schedules to encourage attendance

from students

o Move and seconded that we increase OSAS budget to $30,000 in

order to fund Week of Welcome

Vote passes 13-1-0

Favorably or Unfavorably Recommended to Senate

-Repair and Replacement Fund Continuance with New Wording

o Changes were made to Bill 91

o Moved and seconded to favorably move Bill 91 back to Senate

Vote passes 14-0-0

-Sports Clubs Funds Increases

o FY 15: +$1,000

o FY 16: +$1,000

o FY 17: +$1,000


Vote passes 14-0-0

-New Rec South Lot Parking



Vote passes 14-0-0

-Maintenance Reserve Account Continuance with New Wording


o Moved and seconded to change Section 2 wording

o Moved and seconded to send Bill 89 back to Senate

Vote passes 14-0-0

-Operations Account Increases

-Operating Budget Supplement

o Changes were made to the Bill 88

o Moved and seconded to favorable move Bill 88 back to Senate

Vote passes 14-0-0

ADJOURNMENT

Senator Wenberg moved adjourned the meeting at 6:55 pm.

Seconded by Intern Pratt

NEXT MEETING

Our next meeting will be Monday, March 31, 2014, at La Fiesta Mexican Restaurant at

6:00


PRIVILEGE FEE

COMMITTEE MEETING

OSAS CONFERENCE ROOM/LA FIESTA

March 31, 2014

5:30PM


ROLL CALL:


















Guests: Director of the K-State Student Union, Bill Smriga

ANNOUNCEMENTS

Last Privilege Fee Committee of the term

GENERAL BUSINESS

Bill Smriga gave a brief presentation on the Repair & Replacement Budget

Privilege fee.

- A brief history of the KSSU and the funding currently in the budget.

- The Union Repair & Replacement Fee budget was funded at $419,227 for

each of the following fiscal years: 2014, 2015, and 2016. Total for three years:

$1,257,681.00

- Consideration of R&R budget being affected by renovations the Union facility

is going through.

- Did not want to spend money from R&R to replace things that would be

changed when the Union undergoes transformation.

- Expenditures from the Union Repair & Reserve Fee Budget:

o As of March 7, 2014: $132,032.87 was spent.

o As of March 31, 2014: Balance of $353,031.84

- The Union being careful with how money is being spent, only spending

money in areas that will not be affected by the Union renovations.

- In the likelihood that the Union Renovation budget fall short of renovation

goals:

o Use R&R funds, as available toward renovation items that fall within

the definition of authorized repair/replacement.

o During 2016 Student Senate Privilege Fee review, determine status of

renovation budget and request funding to support portion of unfunded

repair/replacement needs.

Moved and seconded that we favorable recommend Bill 13/14/99, Increase in the

OSAS Privilege Fee, back to the Student Senate

Vote passes 10-0-0

ADJOURNMENT

Intern Pracht moved to adjourn the meeting at 5:54 pm.

Seconded by Senator Hurtig


Documents

PRIVILEGE FEE COMMITTEE MEETING BASKETBALL TRAINING … · PRIVILEGE FEE COMMITTEE MEETING OSAS CONFERENCE ROOM September 16, 2013 5:30PM CALL TO ORDER Chair Patterson called the