BID NUMBER: 07CSL0010AA

REBID

BID DUE DATE & TIME: SEPTEMBER 6, 2007 1:30 P.M.

STATE OF CONNECTICUT CONNECTICUT STATE LIBRARY

PURCHASING OFFICE 231 CAPITOL AVENUE HARTFORD, CT 06106

INVITATION TO BID

SPECIFICATIONS AND BID DOCUMENTS ATTACHED

BID NUMBER: 07CSL0010AA BID DUE DATE & TIME: September 6, 2007, 1:30 P.M.

PURCHASING CONTACT: Jenifer Miller PHONE #: (860) 424-3603 BID CLASS & DESCRIPTION: Printing Book: Volume 18 and Volume 19 of the Public Records of the State of Connecticut RETURN BID TO: CONNECTICUT STATE LIBRARY Mailing Address: 231 Capitol Avenue Hand carried: 79 Elm Street (Lower Level East Wing)

HARTFORD, CT 06106 Fax number: (860) 424-3920

ATTN: JENIFER MILLER

Quick Bid

Bids may be mailed or hand carried prior to the specified Bid due Date and Time. There will not be a public Bid Opening as this is not a Sealed Bid.

BID NUMBER: 07CSL0010AA

BIDDER’S CHECKLIST CONNECTICUT STATE LIBRARY THIS FORM IS NOT TO BE RETURNED WITH YOUR BID. HOWEVER, IT IS SUGGESTED THAT YOU REVIEW AND CHECK OFF EACH ACTION AS VERIFICATION. ___1. The Request for Quotation and other documents requiring signature (Product Schedule page 1 & 2) must be signed by a duly authorized representative of the company (unsigned bids are automatically rejected) and must be returned with your bid. __ 2. The bid prices you have offered have been reviewed and verified. __ 3. The price extensions and totals have been checked. (In case of discrepancy between unit prices and total prices, the unit price will govern the bid evaluation). __ 4. The person who signs the bid proposal or his designee must initial any errors, alterations, corrections or erasures to unit prices, total prices, etc.. Such changes made and not initialed mean automatic rejection of bid. __ 5. The payment terms are Net 45 Days. Net Terms for periods less than 45 days (Ex. Net 30) may result in bid rejection. (You may offer cash discounts for prompt payment.) Exemption: State of Conn. Small Business Set-Aside bids payment terms shall be in accordance with CGS 32-9h. __ 6. Any technical or descriptive literature, drawing or bid samples that are required have been included with the bid. __7. The delivery information block has been completed. (Be specific: In most cases, “as ordered” or “as required” is not complete information.) __8. Any addenda to the bid have been signed and included. 9. Please quote your prices on the commodities listed on the Product Schedule. All prices must be F.O.B Destination and you must show Unit Price, Amount and extended price or bid may be rejected.

BID NUMBER: 07CSL0010AA

Printing Volume 18 and 19 of the Public Records of the State of Connecticut Quantity Volume 18: (300 copies) Quantity Volume 19: (350 copies) VOLUME 19 (to be printed first) REQUIRED BEFORE OR BY THE END OF OCTOBER Date required: State Earliest Delivery Date(s) Specifications: Format: Case bound book Size: Finish, trim size: 6-7/8” x 9-3/4” (Size must match exactly the previous editions) Pages: Volume 18 - 446 pages plus cover Volume 19 - 554 pages plus cover Composition: Copy will be supplied on an electronic media (disk as PDF using

Adobe Acrobat in Press Quality) or “camera ready” artwork. Stock: Text: Mohawk Vellum, Cream White 70# text End Paper: Mohawk Satin, Cream White 80# text Cover Cloth: Roxite B, Blue to match previous editions Board: .088

NO SUBSTITUTIONS ALLOWED ON STOCK

Ink: Text: 1/1; Black Stamping/ Embossing: Spine is gold foil stamped; blind emboss 14 rules on spine. See attachment A (Vol. 18), and B (Vol. 19) sample, for position and rules. (New copy for each volume to be set)

Page 1

BID NUMBER: 07CSL0010AA

Specification (cont) Press Work: No knockouts, traps, bleeds, crossovers, large solids or butts. Bindery: Smyth-sewn; round back; case wrap; reinforce; head band .088

board. Foil stamp and emboss as described. Proofs: Blue-line required five (5) working days after approval and receipt

of Purchase Order. Packing: Bulk pack books in cartons, weight of carton not to exceed twenty-

five Pounds each. Cartons are to be clearly marked with the number of books in each Delivery: In person pick-up and delivery is required throughout production

of job. This is to be done by the printer’s representative, mail or professional courier services are not acceptable.

Agency Contact: Jenifer Miller (860- 424-3603 NOTE:

Copy of previous volume is available at the Connecticut State Library (CSL), 231 Capitol Avenue, Hartford, CT for viewing.

Vendor must inspect the mock up at CSL, 231 Capitol Ave., Hartford, prior to bidding and the bid due date.

A qualified printer’s representative must meet with CSL designee at initial pick-up of job.

Please contact Jenifer Miller at 860-424-3603 to schedule appointment. Please make sure to sign the sign-in sheet when inspecting the mock up copy. Date on book spines: Volume 18: 1816 – 1817 Volume 19: 1818

Page 2

BID NUMBER: 07CSL0010AA

Product Schedule Item Description Quantity U/M Unit Price Extended Price 1 2

Printing Book: Volume 18 and 19 of the Public Records of the State of Connecticut according to the specifications of the bid above. Volume 18 ( 446 pp) Volume 19 (554 pp) OPTIONS: Cost for reprints within 6 months from date of initial printing in the following quantities: 50 – 100 copies Cost for additional copies at time of printing More cost for additional 4,8,12 or 16 pages signature Less cost for minus 4, 8, 12 or 16 pages signature Cost of author’s alterations, per line, at laser stage Cost of author’s alterations, per line, at dylux stage

300 350

copy copy

PAGE 3

BID NUMBER: 07CSL0010AA

Product Schedule (cont.) To be completed by bidder Name of Company: __________________________________________________ Address: ___________________________________________________________ ___________________________________________________________ Authorized Signature:_________________________________________ Date: _______________ Printed Name: __________________________________ Title: _______________ Phone No.: ____________________________Ext. _____________ Vendor FEIN/SSN: ________________________________

PAGE 4

BID NUMBER: 07CSL0010AA

SAMPLE A (Volume 18)

SAMPLE (Volume 19)

BID NUMBER: 07CSL0010AA

TERMS & CONDITIONS FOR PRINTING All negatives, plates, mechanicals and/or computer media, generated by the Contractor that relate to printing of Volume 18 and Volume 19 of the Public Records of the State of Connecticut shall become the property of the Connecticut State Library (CSL). Mechanicals and/or negatives furnished by the Connecticut State Library to the contractor must be returned in acceptable condition with the final delivery of each printing. Failure to return these materials may delay payment. The Connecticut State Library Purchasing Office must be notified if there are any changes, i.e. additional pages, author’s alterations along with any charges. Proof may be required. Purchasing Office will either approve or disapprove these changes and charges. Any additional costs incurred by the contractor in excess of the amount specified in the award will be the sole responsibility of the contractor. The Connecticut State Library will not be responsible of any additional charges not approved in writing prior to the contractor performing the work. All work must be of such kind and quality that gives satisfactory results. All work to be completed as specified, no deviations from the specifications will be allowed unless discussed and approved by CSL prior to performing the work. Contractor must get final copy from CSL. Contractor must have CSL approval and signature written on the proof prior to proceeding any further. If approval is not given by CSL then the contractor will be responsible for all charges for corrections that may be needed. Note that the bid specifications will govern if there are any discrepancies. Contractors who note any discrepancies between final proof and the bid specification shall notify CSL for resolution before proceeding. Failure to notify CSL may result in discontinuation of project. Bids may be mailed or hand carried prior to the specified Bid due Date and Time. There will not be a public Bid Opening as this is not a Sealed Bid. Please make sure all the necessary forms are filled out carefully. Award will be made to the lowest responsible qualified bidder.