Printer Replacement Strategy

Briefing for NPCD Management

Purpose and Overview

Purpose: Obtain management decision regarding printer replacement

• Overview– current status

– decision issues

– LAN printer replacement and deployment

– desktop printer replacement and deployment

– summary

– questions and comments

Current Status• 6 LAN printers

– HP 4000 (monochrome; east end)

– 2 HP 4500’s (color; single sided -- west end; double sided -- central; double-sided is very noisy)

– HP 5500 (new high speed color; west end)

– HP 5 (high resolution color; slow; west end)

– only 1 dedicated monochrome printer; 3 slow color printers

• 22 workstations (including bay computers) using LAN printers

• 47 desktops (46 laser, 1 color inkjet)– 38 working

– 9 out of service

Printers by OrganizationWorking

Desktops

Out-of Service

Desktops

Total

Desktops

Using

LAN

Printers

Total

Workstations

IO 6 0 6 1 7

LHMIB 7 2 9 6 13

FOB 14 2 16 3 17

PAOB 10 4 14 6 16

Vacant

Workstations1 1 2 6 7

Total 38 9 47 22 60

Decision Issues and Factors• Need to replace out of service • Continue with desktops or shift to LAN printers?• Advantages of desktop printers

– convenience to staff– custom in NPCD– managers need desktops

• Advantages of LAN printers– easier to manage and maintain– more reliable; better quality– specs says less expensive to operate per page– less costly to purchase and meet NPCD needs

• Color vs. monochrome -- monochrome faster and cheaper but still need color

Proposing strategy with more appropriate printer mix

LAN Printer Purchase and Deployment

• Purchase 2 network ready HP 4200’s (33 ppm)– Network ready and equipped with duplexers

– $3800 (2 @ $1,900)

• Locate LAN printers strategically– HP 4200 -- 4353C (East)

– HP 5500 -- 4353 CC (Central)

– HP 5, HP 4500 (ds), XDC - 4353 BB (Central)

– HP 4200, HP 4500 (ss) -- 4353JJ (West)

– HP 4000 -- 4355HH (West)

• No connectivity charges

Current LAN Printer Locations

HP 4500 (single-sided color)

HP 5 (hi-res color)

HP 4000 (16 ppm single-sided B&W)

Xerox XDC

HP 4500 (double-sided color)

HP 5500 (hi-speed color)

Proposed LAN Printer Locations

HP 5500 (hi-speed color)

HP 4000 (16 ppm, ss, B&W)

HP 4300 (33ppm, B&W)

Xerox XDC

HP 4500 (double-sided color)

HP 4500 (single-sided color)

HP 4300 (33 ppm, B&W)HP 5 (hi-res color)

Desktop Printer Replacement• Option 1 – limited replacement

– managers and admin/clerical staff (12 workstations)

– 1 printers needed (ABC’s in PAOB and FOB); have one spare HP LJ4

– 1 additional printer needed assuming 10 percent replacement rate

– $$750 for 2 HP 1300’s

– transition other staff to LAN printers through attrition

• Option 2 – full replacement– replace for all staff with out of service printers

– 1 additional manager printer

– $3750 for 10 printers

– $1500 for 4 additional printers, assuming 10 percent replacement rate

– $5250 total

Summary• Large number of desktop printers need replacing• LAN vs. desktop mix not appropriate

– LAN printers easier to maintain– LAN printers more reliable, durable, cost effective– LAN printers less costly to purchase to meet need– uneven balance between monochrome and color on LAN

• Range of costs– $4550 (w/ option 1 for desktops)– $5250 (w/ option 2; assume no additional purchase of LAN printers)

• Recommendation– option 1– transition to LAN printers– build monochrome capability– could phase in approach by purchasing 1 HP 4200 now and 1 next year