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Print Program for Form 24

Use

This function enables you to print, for the selected employees, the following parts of

Form 24:

...

1. Details of Salary Paid and Tax Deducted thereon from the Employee

This part displays the income, deductions and tax details of the selected employees for thefinancial year.

2. Annexure

The annexure displays the particulars of perquisites and amount of accretion to Employee'sProvident Fund Account for the financial year.

A copy of Form 24 has to be submitted by the employer to the tax office before May 31 forthe preceding financial year, example, before May 31, 2002 for the financial year 2001 -2002.

If you have implemented the SAP Payroll across a group of companies, and you haveemployees who have worked in more than one of these companies within a financial year,you can list their details for the period of his/her employment in the Form 24 of each ofthese companies. This happens only when you enableMultiple Form 16.

If an employee has been with a Group for discontinuous periods, in the same financialyear, the employee will be listed in Form 24 of the Group for each continuous employmentwith the Group. For example, an employee has been with:

Group 1 of ABC between April 1, 2001 - July 31, 2001

Group 2 of ABC between August 1, 2001 - December 31, 2001

Group 1 of ABC between January 1, 2002 - March 31, 2002

In this case, the employee will be listed twice in the Form 24 of Group 1 and once in theForm 24 of Group 2.

Integration

The report reads the:

1. PAN Number, TAN and the GIR of the employer through the Feature to returnEmployer ITax related data (40ECC). To maintain this feature, go to the IMG under

Payroll IndiaTaxBasic SettingsMaintain Feature to Return EmployerIncomeTax Related Data.

1. PAN/GIR Number of the employee from the Personal Ids Infotype (0185) 0002Subtype.

1.

Results Table for the income, deductions and tax details of the selected employees,for the financial year.

Prerequisites

You must have the payroll results for all the periods in the financial year, for which, the

employees have been with your organization.

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Features1. It is mandatory to enter the Company Code of the employee.

1. You have to enter the financial year for which the report is valid. In the printed report,the Date from which employed during the financial yearfield displays either thefinancial year begin date or the date on which the employee joins the organization,

whichever is later. The Date upto which employed during the financial yearfielddisplays either the financial year end date or the date on which the employee leavesthe organization , whichever is earlier.

1. In the Person Responsible field, you must enter the name of a person from yourorganization. In the Designation field, you must enter the designation of this person.The designation of this person will appear at the bottom of the form. This person has tosign on the form.

1. The macro for the

Main section of Form 24 is written in the Function Form24_macro of INCLUDEPCF24INM.

Annexure of Form 24 is written in the Function test_nx_macof INCLUDEPCF24INN.

1. When you run this report, you can see a preview of the main section of Form 24 onthe screen. To see the details of the Annexure, you have to first download the annexureand then run the macro.

Activities...

1. From SAP Easy Access menu, choose Human ResourcesPayrollAsia/Pacific

IndiaSubsequent ActivitiesAnnualLegal ReportsIncome TaxForm24.

The Print Program for Form 24 screen appears.

2. Enter the relevant selection criteria.

3. Enter the Company Code.

4. Enter the User Parameters.

5. Select Program

Execute.The List of employees selectedscreen appears.

6. Select:...

a. User InterfaceDownloadto print the main section of Form 24.

b. User InterfaceDownload Annexure to print the Annexure of Form24.

7. Save the output (worksheet) on the hard disk of your system.

8. Copy the macro from the:...

a. Function Form24_macro of INCLUDE PCF24INMto the worksheetthat you have downloaded to print the main section of the form.

b. Function test_nx_macof INCLUDE PCF24INNto the worksheet that

you have downloaded to print the annexure of the form.

To copy the macro to the worksheet and to run the macro:...

1. Copy the macro code from the include and remove the * symbol from the code.

2. Open the worksheet that you have downloaded.

3. In the worksheet, select ToolsMacroRecord New Macro.

The Record Macro dialog box appears with the default macro name.

4. Select OK.

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5. Either, in the box that appears, select the Stop Recordingindicator, or select Tools

MacroStop Recording.

6. In the worksheet, select ToolsMacroMacros.

The Macro dialog box appears.

7. Select the macro that you have created.

8. Select Edit.The Microsoft Visual Basicscreen appears.

9. Delete the code you see on the screen.

10. On the screen, paste the macro code from which you have removed the * symbols.

11. Save the macro with extension as .xls and close the window.

12. In the worksheet, select ToolsMacroMacros.

The Macro dialog box appears.

13. Select the macro that that you want to run.

14. Select Run.

15. Save and print the worksheet.

You have to execute the above steps separately for the main section of Form 24and the Annexure.