THE THEATRE ORCHARD

JOB DESCRIPTION – Assistant PRODUCER

1. Reports to: THE THEATRE ORCHARD CREATIVE Producer2. Responsible for: VOLUNTEERS3. FEE: £3300 (Approximates to a total of 54 days)4. Start: 23 Feb 2015 End: 30 June 2015SUMMARY OF ROLE

To work closely with The Theatre Orchard Creative Producer and Producer to aid the smooth running of ‘Theatre Shop’, Clevedon.

PRINCIPAL RESPONSIBILITIES

1. To co ordinate and administrate the project steering group

2. To ensure the smooth running of artist contracting and scheduling

3. To ensure the smooth running of the participation programme

4. To recruit and manage all project volunteers in collaboration with Curzon Cinema and Arts

5. To provide front of house support for Theatre Shop alongside volunteers and The Theatre Orchard team.

6. To manage social media presence and online profile of the project through websites, listings, e-comms

7. To support PR strategy including co ordination of project launch, press and photography liaison

8. To help build relationships with networks and partners, providing administration support

9. To be a public point of contact for the project, fielding enquiries as appropriate

10. To support the monitoring and evaluation of the programme, collating all relevant statistics and information as required

11. To act consistently in a professional manner at all times and be a good representative for The Theatre Orchard and Theatre Shop

8 Springfield Road, Portishead, North Somerset, BS20 6LHRegistered company number 06199242 Registered charity number 1124391

www.thetheatreorchard.org.uk

12. To ensure compliance with all company policies, particularly Diversity & Equality and the Safeguarding of Children and Vulnerable Adults

PRINCIPAL TASKS

1. To support the Creative Producer with all aspects of the event as required including

2. To communicate with artists regarding scheduling, bookings, contracts

3. To coordinate PR and Marketing information information as required

4. To administrate the steering group

5. To administrate participatory sessions including booking of spaces, equipment, session leaders

6. To communicate with participants and partners regarding sessions, extra activities and any particular arrangements as required

7. To supervise volunteers

8. To gather names, contact details, consent & release forms and any other required information from participants and maintain contact sheets and data base

9. To administrate evaluation events and meetings, booking space, refreshments and taking notes

10. To deal with the day to day finances

11. To attend and report to production meetings

12. To carry out any other reasonable duties that may be requested from time to time.

PERSON SPECIFICATION – Assistant Producer

Criteria

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Essential Desirable

SkillsGeneralThe ability to think on your feet, finding practical solutions to unexpected problems üExcellent time-keeping and organisational skills üThe ability to develop good working relationships with colleagues and partners

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Strong administrative, IT and project management skills

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The ability to handle paperwork and have good attention to detail üThe ability to act consistently and professionally

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Communication and Interpersonal Skills:Good communication and presentation skills, both oral and written

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Good team worker üEmpathetic with the ability to work with diverse people üThe ability to remain calm under pressure üKnowledge & QualificationsA good working knowledge of Microsoft Word, Excel and Outlook üKnowledge of The Theatre Orchard’s programme üAn understanding of Equal Opportunities and Child Protection üKnowledge of and commitment to the live performance

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Knowledge and understanding of the target groups for the project ü

ExperienceExperience of administration and project management üExperience of communicating effectively with diverse audiences üExperience of working both as part of a team and on your own initiative üExperience of community and arts partnerships üExperience and understanding of professional and participatory arts üExperience of presenting statistical ü

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informationPersonal AttributesAn enthusiastic and proactive ‘can do’ attitude, with the ability to use your own initiative üA flexible, patient approach üThe confidence to act as an advocate for The Theatre Orchard ü

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