Presumed Asbestos

Training Programme

Introduction Getting Started The Interface Top Tool Bar Creating a New Site Type I Survey Type II Survey Type III Survey Revisits Report Generation Maintenance Emergency Details System Settings

Getting Started

To start Presumed Asbestos:

1. Simply double click on the Presumed Asbestos shortcut on the Windows desktop

2. Alternatively, click Start, Programs, Blue Datum and then on the Presumed Asbestos icon.

The InterfaceTop Tool Bar

Options Panel

Action PanelMain DisplayHelp Panel

Control Panel

Site Selector

Menu Bar

The Interface Menu Bar used to navigate various parts of Presumed Asbestos Top Tool Bar directly navigate to each view by clicking on each button (see

next slide) Options Panel use these buttons to navigate through the view, accessing

different parts of a record. Action Panel use the buttons here to perform a variety of tasks when a

particular part of the record is accessed. Help Panel gives an explanation of what is currently on the screen. Main Display Site Selector select a particular site record to view inspections and

maintenance tasks for that site. Control Panel browse through a particular record or use the buttons at the

bottom to administer the records in the view.

Top Tool Bar1. Status – view the number of current sites inspected and the latest

inspections on those sites. This is the default view presented when the software is started up

2. Sites – details the structure of all the organisational sites to be inspected for asbestos

3. Inspections – details all the asbestos surveys carried out for each site, including any samples taken

4. Maintenance – details the maintenance tasks carried out at each site5. Emergency – lists emergency contact details as well as the emergency

procedures to be followed6. Reports – provides a range of legally compliant, printable documents based

on the data entered.7. Settings – provides a range of administrative options to allow

personalisation and tailoring of the software8. Help – provides access to a fully integrated help system

Creating a New Site Click on ‘Sites’ tab Select ‘New Site’ at bottom left of screen

Creating a New Site

Name the new site by clicking on it Right click on site name and select ‘Insert’

to add buildings, floors and rooms Enter relevant information into the fields

(address, contact details etc)

Creating a New Site

Creating a New Site

On the right hand side of screen, there are a number of options

Each option can be selected, and data entered and viewed.

Type I Survey – Step by Step Click on ‘Inspections’ tab Select ‘New Inspection’ at bottom left of screen

Type I Survey – Step by Step

Number of options on right hand side of screen

Images can be inserted ‘Areas Covered’ option

allows the relevant survey areas to be selected for inspection by checking tick boxes

Type I Survey – Step by Step

Once the areas have been selected, click on ‘Save Changes’ at bottom right of screen

The Survey Wizard will appear. Click on ‘Next’ to navigate through the options.

Type II Survey – Step by Step

After completing the type I survey, the user can proceed to entering data for the type II survey.

Click on ‘new inspection’ on the Inspections main screen.

Select ‘Type II’ in the type of survey options field.

Enter the relevant data in the other fields.

Type II Survey – Step by Step

On the right side of the screen, there are options which allow insertion of images and selection of areas where samples have been taken (‘areas covered’).

The lab results can also be viewed from this option toolbar.

Type II Survey – Step by Step

On the left side of the screen are the listed areas, floors, rooms and components. The component from which a sample has been taken must be clicked on to reveal a number of additional options.

Type II Survey – Step by Step

On the right hand side of the screen, the main options are ‘Samples’ and ‘Actions’.

Clicking on the ‘samples’ option allows a sample record to be created and the analysis results to be entered.

Clicking on the ‘actions’ option allows a particular action to be selected, and the estimated cost to be entered.

Type III Survey – Step by Step

After completing the type I survey, the user can proceed to entering data for the type II survey.

Click on ‘new inspection’ on the Inspections main screen.

Select ‘Type II’ in the type of survey options field.

Enter the relevant data in the other fields.

Type III Survey – Step by Step

The process of entering data for a type III survey is identical to that of the type II survey.

After each type of survey, the user must go to the main inspections screen and select ‘Yes’ in the ‘Survey Completed’ field.

Revisits – Step by Step

After a site has been surveyed for the first time, it will be necessary to survey the site again in the future. To fulfil this requirement, the ‘Revisit’ feature has been incorporated into the software.

As with the other types of survey, a new inspection must be created and ‘Revisit’ chosen from the ‘type of survey’ field.

Revisits – Step by Step

If no changes in the site have occurred since the previous survey, then no data needs to be updated (with the exception of the dates).

If areas of the site have undergone a change, then the data can be updated by checking the relevant tick-boxes in the ‘Areas Covered’ option.

Report Generation

After each type of survey has been completed, reports can be generated by clicking on the ‘Reports’ tab at the top of the screen.

Maintenance

The software allows for site maintenance details to be entered.

Click on ‘Maintenance’ on the top tool bar to open the maintenance screen.

Click on ‘New Maintenance’ to create a new record.

Maintenance

The main screen displays a number of fields into which the relevant data can be entered.

The options panel on the right allows for the areas undergoing maintenance to be selected and images to be inserted. Additionally, pertinent details can be entered by using the ‘Supplied Docs’ and ‘Notes’ options.

Emergency Details

Presumed Asbestos allows for contacts details and procedures in the event of an emergency to be specified.

Click on the ‘Emergency’ tab on the top tool bar to access the screen.

The options panel enables the user to enter contact details and to customise the emergency procedures.

System Settings Clicking on the ‘Settings’ tab on the top

tool bar displays the various options for changing system settings.

The most important function is the ability to load, backup or restore a database. These options can be accessed by selecting ‘Database’ in the control panel.

The other options allow the user to personalise their reports and enter details pertaining to the asbestos surveyors and maintenance contractors.

There are security options available where an access password can be set for entry into the Presumed Asbestos system where Inspection and Maintenance records can be unlocked.