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president’smessageWith theWimmera and Southern Mallee currentlyenjoying the prospect of another positive season,preparations are underway for theWimmeraMachinery Field Days onMarch 6, 7 & 8 in 2012. Onbehalf of the committee and staff, I invite you tojoin us as we celebrate the 50th year of our event.
TheWimmera Machinery Field Days is Western Victoria’s premierannual broadacre event attracting exhibitors from all states of Australiaand thousands of patrons from all over Victoria, Southern NSW and theSouth East of South Australia.
As the first broadacre Field Days of the calendar year theWMFD isuniquely positioned between harvest and the new cropping season. It istraditionally this time of the year that farmers are planning equipmentpurchases or looking at ways in which they can improve efficiencies andrefine their farming techniques and businesses.
TheWMFD has a proud tradition of providing access to the best andlatest products and services across a diverse range of farming industries.It gives the opportunity for exhibitors to interact with thousands ofeager customers, both existing and new, in a face-to-face socialatmosphere. The event caters not just for farmers but also farming andregional families and the committee has strived to develop a programof events and attractions that is attractive to all patrons.
We are constantly developing our infrastructure and as such, ourpurpose built site boasts many options for exhibitors. Our modernindoor pavilions are all air-conditioned and we also offer poweredexternal sites giving exhibitors their preferred setting for presentingtheir business.
Thank you for considering theWimmera Machinery Field Days toshowcase your product in 2012. We look forward to your attendance atour event and helping us celebrate our milestone year. Please do nothesitate to contact our helpful staff for any assistance in booking forthis event.
BryanMatuschka, President
managersmessageWe look forward to you joining us next year forthe 50th anniversary of theWimmera MachineryField Days on 6,7,8 March 2012.
The Field Days is the largest annual event for theentire Wimmera andWestern Victorian regionand attracts extensive media coverage
throughout regional Victoria and South East South Australia.
During February andMarch each year the Field Days become themajor topic of conversation for thousands of people in the region andthe main generator of business activity and community involvement forseveral weeks across the entire Wimmera.
With new branding for our key site locations and constantdevelopment to improve the site to increase visitor amenity andinteraction between patrons and exhibitors we can ensure manypositive rewards for all participating companies.
We strive to ensure we have an event that caters for up to 25,000farmers, families and all types of people from rural and regionalVictoria. These are our supporters, customers and clients and being partof theWimmera Field Days offers you a chance to meet them all.
As an exhibitor looking for ways to promote and grow your business inthis region and beyond, you will not want to miss next year’s 50thanniversary of theWimmera Machinery Field Days
See you in March 2012!
MurrayWilson, Manager
EXECUTIVE COMMITTEEPresident BryanMatuschka
Senior Vice President Andrew Bell
Junior Vice President Peter Moore
Chief Steward Paul Petering
Site Steward David Jochinke
FIELD DAYS CONTACTSManagement Office & Field Days site
Manager Murray Wilson
Office Manager Annie Mintern
Phone 03 5384 7210
Fax 03 5384 7276
Email [email protected]
Web www.wimmerafielddays.com.au
Postal address
PO Box 272, Horsham Vic, 3402
Management Office / Wimmera Events Centre
37 Field Days Rd Longerenong via Horsham 3401
Office Hours
9.30am - 4.30pmMon-Fri
Written byWimmera Machinery Field Days
Designed by mp|media solutions
Printed byWimmera Design and Print
Photography by David Fletcher, Murray Wilson, Adrian Martins
Wimmera Machinery Field Days
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what are theWimmera Machinery Field Days?TheWimmera Machinery Field Days is an iconic three day event on the ruralAustralian calendar. A regional volunteer committee has managed the non-profit event, theWimmera-Mallee’s largest annual community gathering,since 1963.
The Field Days acts as a barometer for social, economic, agriculturalprosperity and growth in the entire region.
Hosted at its purpose-built site at theWimmera Events Centre atLongerenong near Horsham in western Victoria, the event has grown intoone of country Australia’s largest agricultural and agribusiness trade shows.
The Field Days is a showcase of the latest developments in farming practice,machinery, equipment, technology and services. The Field Days committeehas maintained a long-term charter to foster innovation and developmentin primary production and agribusiness.
how it beganMembers of theWimmera-basedAgricultural Society launched theWimmera Machinery Field Days in1963. The initial concept was forfarmers to have an opportunity tosee a variety of machinery andagricultural equipment at onecentral Wimmera location includingcomparative demonstrations.
TheWimmera Machinery Field Dayshas expanded to accommodategrowth of an event which boastsrecognition as one of the majoragricultural field days in Australasia.The event stretches across 23hectares and each year attracts over700 exhibitors and up to 25,000patrons.
why you must be there in 2012TheWimmera Machinery Field Days is nationally recognised as Victoria’s andsouthern Australia’s premier broadacre and agricultural machinery event. Itattracts thousands of patrons and exhibitors from across the country andoverseas and generates millions of dollars in trade across a broad cross-section of agricultural industry and rural business. If you want to grow yourbusiness and expand your customer and client base then theWimmera FieldDays offers you the perfect opportunity.
Wimmera Machinery Field Days
"We attended ten field days in the last twelve months and theWimmera Field Days was the one event where we signed up the
most number of people for our website and our business
We wouldn't miss it for quids, the event is very farmer focussedand that's exactly our target audience”.
Dwain Duxson, CEO, www.farmtender.com.au
1963 Official Opening
4
supporting the entire region
impact and importanceTheWimmera Machinery Field Days provides significanteconomic benefit to theWimmera. This important eventinjects millions of dollars directly into the broader Wimmeraeconomy each year. Economic benefits continue well beyondthe three-day event in sales enquiries and business.
TheWimmera Field Days places Horsham and thesurrounding region on the national and international stage.More than $200 million in machinery, equipment andmaterials find a home at the Field Days site. Conservativeestimates suggest the three days generate well over $50million in trade.
TheWimmera Machinery Field Days provides a unique forumfor people to gather and discuss farm-technologydevelopments, create networks, socialise, rekindle friendshipsand business relationships and to stay in touch with industryadvances. Field Days organisers rely heavily on support andparticipation of Wimmera community volunteers andregional businesses.
a community eventClose to 400 volunteers use the drawing power of the FieldDays to raise money for local clubs and groups. The Field Daysprovides fundraising opportunities for over 20 communityand sporting groups along with free exhibit sites and entrypasses for numerous service groups, charities and communityorganisaitions. It also provided complimentary sites andpasses for over 15 community groups and associations.
The number of Field Days patrons without direct farminglinks is also growing, continuing an important evolution ofthe tradeshow side of the event. The growth of the CountryLifestyle precinct and the recent Country Gourmet Food &Wine Pavilion has revamped the Field Days making it afantastic family day out.The large undercover pavillionsprovide another incentive for people from variousbackgrounds to use the Field Days as a family activity and animportant ‘must see’ event in their social calendar.
our site – Wimmera Events CentreTheWimmera Machinery Field Days site at Longerenong isknown as the ‘Wimmera Events Centre’. Just 10 kilometresfrom the rural city of Horsham, the site has evolved frompaddocks in its infancy to a modern trade-show facilitystretching across 23 hectares. The site provides modernamenities, has full access to power and communications,courier, security, crane and forklift services appropriate forsuch a large-scale event.
It provides two of the largest fully-serviced undercoverexhibition pavilions betweenMelbourne and Adelaide.There is a sealed road from theWestern Highway toLongerenong, easy access for large machinery andconsiderable space for parking.
exposure for your businessIn the months leading up to the Field Days each year, regionalmedia coverage of the Field Days eclipses all other Wimmeraevents. The Field Days generates interest across Victoria andthroughout rural Australia.
TheWimmera Machinery Field Days invests considerable time,effort and money to promote the event and guaranteesaturation exposure. Radio coverage is particularly extensivecovering five Victorian regions and there are major featuresin numerous regional, state and interstate newspapers.
new product releasesTheWimmera Machinery Field Days is the perfectopportunity for businesses to launch or promote any newproducts they have released on the market in the past 12months. Media outlets, regional, state and national, arealways interested in ground-breaking or new product stories.New product releases are also a special feature section in theField Days’ Official Program. Please see the information formon page 12.
Wimmera Machinery Field Days
Field Days 2011 Car Park 2
Field Days Media Coverage
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become a field days sponsor
sponsorship opportunitiesTheWimmera Machinery Field Days offers great sponsorship packages, giving you a chance to be closely aligned with the region’slargest community event. Corporate sponsorship and support is an important and vital part of the Field Days each year.Your brand will be exposed across regional Victoria media. You are also able to align your business with the strong partnerships thatthe Field Days enjoys with a large number of media organisations.Becoming an official sponsor of the Field Days not only supports the farming and regional communities of western Victoria, but canprovide outstanding partnership opportunities and excellent exposure for companies who are involved.For more information on how your business can get involved as a key partner with theWimmera Machinery Field Days pleasecontact the management team at the Field Days office.
advertise in the Field Days Official Program
unique history - original and bestAWimmera Machinery Field Days tradition since 1963, the OfficialField Days Program has become a ‘must have’ souvenir of the FieldDays each year. This is the only Wimmera Field Days publication fully-owned, endorsed and supported by the Field Days committee and isthe event’s official guide.
be seen firstTwo weeks prior to the Field Days we distribute thousands of copiesFREE to the general public across the entire region. Advance copiesare posted direct to our Field Days members and Premium Passholders. This makes theWimmera Field Days ‘Official Program’ the first publication available to the public and gives your company a‘competitive edge’ and much sought after early exposure for your advertising. The remainder of the Field Days ‘Official Programs’are available each day FREE to the 25,000 patrons who enter the gates during Field Days week.
be part of the official programThe Field Days Official Program is an important part of the event, serving as a key guide for patrons, a high circulation advertisingmedium for exhibitors and businesses and an important take-home souvenir and historical record of theWimmera Field Days.
It provides more than 80 pages in full colour of relevant information, exhibitor listings, site locations, products and contactinformation as well as feature stories on participating companies, new products and Field Days special features.
what nextSimply choose the size of the advert you would like to invest in and complete theWimmera Field Days program application form onpage 13, then return this along with payment to the Field Days office. You can then send an email with your advertising artwork [email protected]. We require your artwork no later thanMonday 16th January 2012.
Wimmera Machinery Field Days
TheWimmera Field Days boast thelargest display and an impressiveworld class showcase of broadacrecropping and agricultural machineryin southern Australia. There are over
700 sites available of varying sizes starting with ourpopular Premium rated sites, wide lanes for the biggestmachines, all with grass cover and all with access to power.We ensure patrons can easily and comfortably access allcorners of the Field Days providing the all importantpassing traffic. Book early to ensure an outdoor site thatsuits your needs
The Alan Heard Pavilion with its uniqueoctagonal shape is one of the Field Days’most popular locations. It is our keyagribusiness centre with approx 70 sitesavailable for leading agricultural
companies and rural industry representatives. Centrallylocated with an indoor café & kiosk, it is the ideal venuefor your rural business. Book a site early to avoiddisappointment.
Situated in a high profile centrallocation, the Field Days Marquee isideally placed for leading agribusinessand broadacre focused companies. Weoffer over 40 sites in a modern clear-span 600m² pavilion, fully powered and
air-conditioned with wooden flooring and site partitions.The prominent location of the Field Days Marquee ensurespopularity with patrons looking to meet with theagribusiness industry.
The central mega-sized MooreExhibition Centre lays claim to beingthe largest exhibition pavilionbetweenMelbourne and Adelaide.Fully air-conditioned, there are close
to 120 sites all with access to power and with site partitionsprovided. Typical exhibits are home and living, media andelectronics, health and community, banking and finance,education, government and business - plus more. Atcapacity for the last two years with a large indoor café andfood court it is busy everyday and extremely popular for allField Days patrons. Be quick to secure a site.
The Country Gourmet Pavilioninitiated in 2009 is proving apopular attraction at the Field Days.Featuring a broad cross-section ofregional fine food, beverages andproduce, the Country Gourmet
Pavilion is a key feature of the Field Days and attracts extramedia coverage. With an auditorium that sits over 300people, the modern Country Gourmet Pavilion hostscelebrity chef cooking shows, product demonstrations andthe popular Field Days fashion parades each day – alldrawing large crowds Book your sites early for this popularfeature.
The Country Lifestyle Marquee offersclose to 50 sites and approximately1000m² of floor space in a modernclear-span pavilion that is fully air-conditioned and powered and has awooden floor throughout. Site
partitions are provided and all sites have access to power.With a vast array of products and wares on offer from thelatest fashions, jewelry, homewares, cooking, health,beauty, arts and crafts - it is one of the Field Days mostpopular locations.
The Country Lifestyle Square is thehub of the Field Days and is full offun, fashion, food and families.There are a number of sites tochoose from - all with access topower. Centered around the main
Field Days food court and adjacent to the popular FieldDays Square, it is the one of the busiest areas each day.
The Field Days has dedicated overone acre of outdoor sites in thesame location for the boomingrecreation, leisure, boating, campingand caravan industry. Becomingmore popular every year, the variedsizes and location allow for the best
displays. Adjacent to one of our main food and drink sitesand with the added bonus of crowd pulling special featuredisplays in the same area, it is the place to be for all thingsoutdoors in the recreation and leisure industry.
Exhibitor Sites
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There are eight key areas around the huge Wimmera Field Days site. Choose a locationthat suits your business and head to page 11 to book your site.
“I’ve been going to the Field Days for more than 30 years. We get a chance to meet people;to renew acquaintances. It’s a way of establishing good will and usually sets a season up for
us. It’s a chance to get to the people and it really does work for us.”
Kevin Dellar, Barbeques Galore, Horsham
Wimmera Machinery Field Days
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Increase your exposure
Each year the Field Days aims to introduce popular attractions and special exhibits to the event for both entertainmentand promotion purposes. In the past few years, we have seen the popular Super Tank Australian travelling fishing show,Shannon’s Super Rig, Snake-handling shows, V8 Supercar Simulators, celebrities, music and entertainment. All thesefeatures draw large crowds throughout each day. Booking a site nearby or even hosting a special feature at your exhibitsite can result in fantastic exposure and rewards. Contact the Field Days office for further information.
exhibitor site awardsTheWimmera Machinery Field Days prides itself on providing a showcase with amodern professional image and the very latest in agriculture machinery and technology.To encourage exhibitors to strive for similar ideals, there are twomajor product awardsand four site awards on offer during the 2012 Field Days.
Product awardsMachine of the YearAgriculture/Agribusiness Innovation of the Year
Site awardsBest Outdoor ExhibitBest Pavilion Exhibit – AgribusinessBest Country Lifestyle ExhibitBest Country Gourmet ExhibitBest Moore Exhibition Centre Exhibit
catching the eye
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important dates
25 November 2011Site Applications dueApplications received after 25 November 2011 will be subject toadditional site charges
16 January 2012Official Program Advertising Artwork due
16 January 2012New Product Release Information due
27 February 2012Site Available for set up
access times 2012Pre Field Days27 - 29 February 8.00am-5.00pm
1 March - 4 March 8.00am – 6.00pm
5 March (final set up day) 7.00am – 6.00pm
Field Days6 - 8 March 7.00am-9.00am and 5.00pm- 6.00pm
(site open to 7.00pm on 8 March final day)
Exhibitors with an ‘ON SITE Vehicle Pass’ will be allowed vehicleaccess onto the Field Days Site during these times (6-8 March) torestock their exhibits.
Between 9.00am - 5.00pm March 6-8 Exhibitors will NOT bepermitted vehicle access onto the field days site.
Post Field Days9 March 7.00am - 6.00pm (Final overnight security)
10-11 March 8.00am- 4.30pm
12 March closed (Victorian Public Holiday)
13-30 March 9.30am-4.30pm
Equipment remaining after 31 March 2012 may be charged $100per item /week unless otherwise arranged with Field Daysmanagement.
exhibitor information 2012
9
contactsManager Murray Wilson
Office Manager Annie Mintern
Phone 03 5384 7210
Fax 03 5384 7276
Email [email protected]
Web www.wimmerafielddays.com.au
Postal address
PO Box 272, Horsham Vic, 3402
Management Office & Field Days site
37 Field Days Rd Longerenong 3401
Office Hours
9.30am - 4.30pm Mon-Fri
Vehicles and Access Final Day:
Thursday 8 March 2012
Exhibitor vehicles, transport trucks andcontractors will NOT be able to exit or enterthe site until 5.00pm on the final day of theField Days. If an exhibitor wishes to leave thesite early on the final day then they must parktheir vehicle in the external carparks. WMFDwill strictly enforce the NO VECHICLEMOVEMENT policy on site until 5.00pm eachday of the Field Days including the final day.
10
Site Size
frontage x depth
Cost Before25 November2011
Cost After25 November2011
site feesCategories are outlined on the Site Map, located on page 8-9. Please consult the Site Map to determine which areas arepreferable for your exhibit or also consult page 6 for more site information.
Please transfer the appropriate site size and fee applicable to your requirements onto the Site Application form. If youneed assistance, please contact the Wimmera Machinery Field Days office. Site Fees are GST inclusive.
Site Size
frontage x depth
Cost After25 November2011
EXTERNAL SITES (Red rows)
12m x 36m $ 660 $ 710
18m x 36m $ 935 $ 985
24m x 36m $ 1,200 $ 1,250
30m x 36m $ 1,500 $ 1,550
36m x 36m $ 1,800 $ 1,850
42m x 36m $ 2,100 $ 2,150
48m x 36m $ 2,360 $ 2,400
54m x 36m $ 2,600 $ 2,650
60m x 36m $ 2,900 $ 2,950
66m x 36m $ 3,200 $ 3,250
EXTERNAL SITES (Pink rows)
12m x 30m $ 610 $ 660
18m x 30m $ 890 $ 940
24m x 30m $ 1,190 $ 1,240
30m x 30m $ 1,490 $ 1,540
36m x 30m $ 1,790 $ 1,840
42m x 30m $ 2,090 $ 2,140
EXTERNAL SITES (Orange rows)
12m x 24m $ 610 $ 660
18m x 24m $ 890 $ 740
24m x 24m $ 1,190 $ 1,240
30m x 24m $ 1,500 $ 1,540
36m x 24m $ 1,790 $ 1,840
INDOOR SITES - FULLY POWERED & AIRCONDITIONED
Alan Heard Pavilion 3m x 3m $ 690 $ 740
Field Days Marquee 3m x 3m $ 590 $ 640
Moore Exhibition Centre 3m x 3m $ 690 $ 740
Moore Exhibition Centre 4m x 3m $ 750 $ 800
COUNTRY LIFESTYLE SITES
Country Gourmet Pavilion 3m x 3m $ 415 $ 465
Country Gourmet Pavilion 2m x 2m $ 345 $ 395
Country Lifestyle Marquee 3m x 3m $ 415 $ 465
Country Lifestyle Square 6m x 9m $ 450 $ 500
Country Lifestyle Square 5m x 5m $ 380 $ 430
Cost Before25 November2011
EXTERNAL SITES (Premium Blue rows)
6m x 9m $ 460 $ 510
12m x 9m $ 810 $ 860
18m x 9m $ 1,160 $ 1,210
24m x 9m $ 1,350 $ 1,400
24m x 15m $ 1,310 $ 1,360
30m x 15m $ 1,620 $ 1,670
6m x 18m $ 490 $ 540
12m x 18m $ 840 $ 890
18m x 18m $ 1,120 $ 1,170
24m x 18m $ 1,480 $ 1,530
30m x 18m $ 1,750 $ 1,800
36m x 18m $ 2,100 $ 2,150
42m x 18m $ 2,350 $ 2,400
EXTERNAL SITES (Green rows)
6m x 18m $ 450 $ 500
12m x 18m $ 740 $ 790
18m x 18m $ 930 $ 980
24m x 18m $ 1,190 $ 1,240
30m x 18m $ 1,490 $ 1,540
36m x 18m $ 1,790 $ 1,840
42m x 18m $ 2,100 $ 2,150
48m x 18m $ 2,300 $ 2,350
54m x 18m $ 2,600 $ 2,650
60m x 18m $ 2,920 $ 2,970
EXTERNAL SITES (Brown rows)
6m x 9m $ 390 $ 440
12m x 9m $ 650 $ 700
18m x 9m $ 930 $ 980
EXTERNAL SITES (Purple rows)
12m x 30m $ 790 $ 840
18m x 30m $ 1070 $ 1120
24m x 30m $ 1370 $ 1420
30m x 30m $ 1670 $ 1720
36m x 30m $ 1970 $ 2020
42m x 30m $ 2270 $ 2320
11
PrivacyThe Wimmera Machinery Field Days Inc (WMFD) collects your personal information in order to administer the Wimmera Machinery Field Days (Field Days) and for related purposes, such aspromoting the Field Days, or making claims on any insurance in connection with the Field Days. Your information may be disclosed to service providers and other organisations who help to administerthe Field Days (including St Johns officers and other healthservice providers), indemnity or insurance providers. Your information may also be disclosed if required or authorised by law. You havecertain rights to access personal information that we hold about you. Tick this box if you do not want your information published or disclosed for these purposesWe may also use your information to advise you about other WMFD events and services by post. Tick this box if you do not want us to send you information by postTo find out about this or if you have any other queries about our privacy practices, please write to the Privacy Officer, Wimmera Machinery Field Days Inc, PO Box 272, Horsham, Victoria 3402 orphone (03) 5384 7210.
site application formPLEASE PRINT CLEARLY IN BLOCK LETTERS AND RETURN ORIGINAL BY POST
I/we hereby agree to the terms & conditions as outlined in the General Conditions & information containedwithin this Prospectus and any decisions made by the Wimmera Machinery Field Days.
Name: ____________________________________ Signature: ____________________________ Date: _________________
Payment Details - please tick if you first require a tax invoice to enable payment
Direct Debit: Make to Wimmera Machinery Field Days (Westpac Bank: 033-629 980852) Please email or fax a confirmation receipt
Cheque enclosed
Credit Card Please debit my Mastercard Visa
Credit Card No: CCV No: Expiry Date:
Name on Card:
Signature: Date:
Exhibitor Information
Company Name:
Contact Person: Mobile:
Business Address (for the Official Program):
Postcode:
Postal Address: (WMFD use only):
Postcode:
Phone: Fax: ABN No:
Email: Website:
Company or Product Description (as to appear in the Official Program) Maximum of 85 Characters:
Site Sharing (Fee: $150 per exhibitor) Please attach an additional list if more than 2 companies see page 16 no.5
Company Name: Company Name:
Address: Address:
Requirements Site Size Number Required Fees (GST inclusive)
Outdoor Site (refer to site specifications on page 10) ____m (frontage) x ____m (depth) Row Colour $
Alan Heard Pavilion 3m x 3m $
Field Days Marquee 3m x 3m $
Moore Exhibition Centre *please circle 3m x 3m or 4m x 3m $
Country Gourmet Pavilion *please circle 2m x 2m or 3m x 3m $
Country Lifestyle Indoor Marquee 3m x 3m $
Country Lifestyle Outdoor Square *please circle 6m x 9m or 5m x 5m $
Site Share Fee @ $150 per each additional exhibitor $
Exhibitor Admission Ticket (3 day pass) @ $25 each $
Admission Ticket (1 day pass) @ $18 each $* (tickets bought in bulk 20+ 20% discount)
Exhibitor Display vehicle pass (on site)
Total fees payable $
Office use onlyDate Received Invoice No Receipt No Database Advert ESP NPR Site No
(last three digits on back of card)
3% surcharge
DUE 25 NOVEMBER 2011
12
product listings1. Abrasives2. Air-conditioning & Heating3. Air compressors, Hoses & Fittings4. Aircraft &Air services5. Air Purification & Filters6. Airseeders & Planters7. Agronomy & farming advice8. Animal Health9. Automotive Equipment10. Banking & Financial Services11. Batteries & Chargers12. Bearings Nuts & Bolts13. Bio Diesel14. Boating, Kayaks, Water sports15. Broadband & internet service16. Building & Construction Equipment17. Caravan & Camping18. Canvas Products19. Chainsaws, Woodsplitters & Sawmills20. Chemicals & Pest Control21. Climate Change and weather forecasting22. Clothing, Footwear, Workwear23. Community & Family Services24. Compressors &Airtools25. Computers, Cameras & IT Equipment26. Communications, Mobile Phones, UHF27. Concrete Products28. Contracting Services29. Cosmetics & Jewellery30. Earthmoving & Heavy Machinery31. Employment, Education & Training32. Electrical &Audio33. Engineering Supplies34. Engines - Petrol & Diesel35. Exhaust Systems36. Environmental Management & advice37. Farm Trees, Native Plants38. Farm supplies & rural merchandise
39. Fencing, Gates & Yards40. Fertilisers & Suppliers41. Field Bins, Mother Bins & Chaser Bins42. Fire Protection Equipment43. Firearms - Ammunition &Accessories44. 4WD Equipment45. Forklifts, Telehandlers, Front End Loaders46. Fuel Distributors47. Fuel Tanks48. Fuels Oils & Lubricants49. Gardens, Nurseries & Landscaping50. General Interest Arts & Crafts51. Generators52. Gourmet Foods &Wine53. Government & Business Services54. GPS Equipment &Precision Farming55. Grain Handling &Augers56. Grain Marketers & Traders57. Hardware &Workshop Equipment58. Harrows & Discs59. Harvesting Equipment60. Hay, Silage & Fodder Equipment61. Health Products & Welfare Services62. Home Décor & Furniture63. Home Renovations64. Homewares & Equipment65. Hydraulic Equipment & Fittings66. Insurance & Crop Protection67. Laser Equipment68. Leisure & Outdoor69. Lighting Equipment70. Livestock & Equipment71. LP Gas Supply &Appliances72. Mobility Scooters & Golf carts73. Motorcycles & Quad bikes74. Motor Vehicles &Accessories75. Mowers, Mulchers & Slashers76. Natural health products
77. Newspapers, Magazines & Books78. Organic and sustainable farming79. Pipes & Fittings80. Political Party81. Pools & Spas82. Pressure Washers83. Pumps & Irrigation84. Real Estate & Property85. Relocatable homes, portable buildings86. Rippers & Post Hole Diggers87. Rollers & Press Wheels88. Safety Equipment & First Aid Supplies89. Seeds &Additives90. Shearing Equipment91. Sheds & Farm Buildings92. Silos & Grain Storage93. Soil Testing &Additives94. Solar &Alternative Energy95. Sprayers & Equipment96. Spreaders97. Steel, Chains & Sheetmetal98. Survey & Farm Planning99. Tanks, Cartage & Storage100. Tillage & Cultivators101. Tools - Hand & Power102. Tractors, Parts & Components103. Trailers & Toolboxes104. Transmission Equipment105. Travel, Tourism &Accommodation106. Trucks & Equipment107. Tyres & tyre products108. Water Storage & Treatment Systems109. Welders & equipment110. Windmills, Pumps & Troughs111. Working Dogs112. Other (specify on Site Application)
For inclusion in the Official Program pleasecircle a maximum of 8 categories
Company Name & Product Name
Description
Release Date
Specifications• The product must have been released onto the market since the March 2011 Wimmera Machinery Field Days• Products of the same design but different size/model will qualify for entry• Information may be utilised for media coverage for the promotion of the 2012 Wimmera Machinery Field DaysPlease include a photograph of your product. This can be emailed to [email protected] if under2MB
newproduct release form information required by 16 January 2012
13
officialprogramadvertising
Exhibitor Information
Company Name:
Contact Name: Mobile:
Postal Address: (WMFD use only):
Postcode:
Phone: Fax:
Email:
Advertisement Sizes Full Colour No. required Fees (GST inc)
Card size 50mm (h) x 85mm (w)) $ 220 $
Quarter Page 120mm (h) x 85mm (w) $ 430 $
Half Page 120mm (h) x 170mm (w) $ 550 $
Half Page Vertical 250mm (h) x 85mm (w) $ 550 $
Full Page 250mm (h) x 170mm (w) $ 910 $
50/50 editorial/advert (1/2 page ad & 1/2 page editorial together) $ 910 $
Logo & site number on centre map page (approx 40mm x 20mm) max 1 per company $ 160 1 $
Inside Covers - gloss 250mm (h) x 170mm (w) limit 2 only $ 1,390 $
Back Cover - gloss 250mm (h) x 170mm (w) limit 1 only $ 1,500 $
Total Fees Payable $
Specifications Full (Four) Colour (CMYK) Format Illustrator EPS (Flattened), JPEG at 300 DPI, or PDF with fonts embeddedEmail: If under 2MB to [email protected] Supply on CD: if over 2MB and post to WMFD PO Box 272 Horsham, Vic, 3402Artwork supplied as a word document will incur a design charge of $65 for half page and under and $120 for full page advertisements.
The Field Days Official Program will be full colour throughout and feature all relevant information for exhibitors and patrons. Allexhibitors have an opportunity to promote their products in the Field Days Official Program through placing advertisements andeditorial. Contact the Manager Murray Wilson for further details.
See Page 5increase your exposure...advertise in the official program
Payment Details - please tick if you first require a tax invoice to enable payment
Direct Debit: Make to Wimmera Machinery Field Days (Westpac Bank: 033-629 980852) Please email or fax a confirmation receipt
Cheque enclosed
Credit Card Please debit my Mastercard Visa
Credit Card No: CCV No: Expiry Date:
Name on Card:
Signature: Date:
(last three digits on back of card)
3% surcharge
Office use only
Date Received Invoice No Receipt No Database Ad size Artwork Rec Charges Page No
official program advertising rates artwork required by 16th January 2012
14
exhibitor site safety planThis Site Safety Plan must be completed AND A COPY submitted to the Wimmera Machinery Field Days with the Site ApplicationForm. Failure to submit this Site Safety Plan may result in your site not being permitted to operate.
A COPY OF THIS SITE SAFETY PLAN MUST BE AVAILABLE ON THE SITE AT ALL TIMES DURING THE FIELD DAYS
Name of exhibitor / company name
HAZARDS RISK CONTROLMEASURES IN PLACEYES � NO �NA (Not Applicable)
SUGGESTED RISK CONTROL MEASURES
1. Slips, Trips andFalls
2. Electrical
3. Plant andMachineryAll exhibitorsshould liaisewith field daysmanagementregarding safemovement &demonstrations
4. DangerousGoods &HazardousSubstances(Considerbringingempty cleancontainersfor displaypurposes)
5. Cuts &LacerationHazards
6. Livestock
Exhibition designed to minimise hazards and slips, trips or falls
Barriers in place to separate people from hazard conditions expected at the site
Mats placed over uneven surfaces and cables
Signs/flags/ indicators in place to warn of hazard/s
Exhibit designed to minimise hazards
Surface dried and clean as soon as hazards occurs
Hand rails and steps to be of solid construction and manufactured in accordancewith Australian Standards
Supervision in place to assist and instruct visitors climbing onto plant & machinery
All leads and power boards must have a current testing tag attached. If yourequire your equipment tagged please call Laser Electrical on 03 5382 1375
Cables and leads inspected “in situ” to identify risk of crushing/cutting/ orexposure to moisture
Experienced and competent operators only to operate
Speed limits and load restrictions adhered to
Passengers not to be carried
Safety in place when backing the machine
Not left unattended when runningRemoval of keys when unattended
Booms and tines to be lowered before vacating the machine
Experienced and competent handlers
Segregation of patrons by means of barriers, fences and supervision
Machine guarding in place
Operating the machinery in the vicinity of overhead or underground power lines,qualified spotters are usedSafe work procedures are available and should take into account:• Vicinity of other workers and visitors when:• Starting machinery • Use of machinery on uneven surfaces or inclines
Material data sheets available at your location
All dangerous goods/hazardous substances in suitable containers, labelled and withappropriate warning signs, barriers where applicable and effective supervision
Precautions stated on MSDS to be followed
Required protective equipment provided to the workers
Safe work procedures are available where there is need to open or decantcontainers. Ensure staff are trained in Safe Working ProceduresNote: Occupational Health and Safety (Dangerous Goods Regs 2000 & HazardousSubstances Regulations 1999) apply
Eliminate sharp objects and protrusions from your exhibit
Place barriers between sharp objects and workers/visitors
Livestock fully restrained by appropriate devices at all times
Barriers placed between public and animals and supervision at all times
Attendants adequately trained and aware of possible hazards and have controlover animals
OUTDOOR SITES ONLY
OUTDOOR SITES ONLY
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HAZARDS RISK CONTROLMEASURES IN PLACEYES � NO �NA (Not Applicable)
SUGGESTED RISK CONTROL MEASURES
7. ThermalHazards
8. Fire Hazards
9. GravitationalHazards
10. PressureHazards
11. First Aid
12. Marquee
Public & others separated from hot/cold via barriers
Warning signs erected
Staff informed and adequately trained with regard to hazards
Protective equipment supplied to workers where appropriate
Public & others separated from sources of fire by barriers
Combustible/flammable material kept to a minimum and segregated from sourcesof ignition
No smoking near flammable material
Appropriate fire extinguisher/blanket in vicinity
Heavy items not to be stored at heights
Public & others segregated from areas where items may fall
Temporary structures checked for stability and strength taking into accountpossible weather conditions (i.e. wind, rain etc) All sites and tanks should besecurely anchored
All equipment hoses and cylinders to comply with Energy Safe Victoria Regulations
Gas cylinders secured to prevent falls
Public segregated from hazards by barriers
Workers informed of hazards and trained in use of equipment
Protective clothing and equipment supplied and used
First-aid kit on site
Emergency telephone numbers displayed
Level 2 first-aider (or by arrangement with Wimmera Machinery Field DaysCommittee/St John Ambulance)
If a marquee is larger than 100 sq metres, IT MUST BE ERECTED by a person whohas the qualifications to do so. (IMPORTANT: Note when placing pegs and otheranchors, Red Line indicates underground power)
Name of qualified erector:
13. Additional NotesThe Wimmera Machinery Field Days has determined that the periods of greatest risk to safety exists in the setting up and dismantlingof displays. During this time all exhibitors are required to adhere to but not limited to the following instructions:• No vehicles will be permitted to enter or exit the display site area from 9.00am to 5.00pm on 6-8 March 2012.• Additional site-specific hazards not outlined above must be identified, risks assessed and appropriate risk control measures implemented
This statement indicates that I / We, the Exhibitor
Name of Exhibitor’s Site: ______________________________________________________________________________________
Have implemented the above control measures for our site and activities for the Wimmera Machinery Field Days to beheld on 6-8 March 2012.
Person Responsible: _________________________________________ Signed: ___________________________________
Title: _______________________________________________________ Date: _____________________________________
A copy of this Site Safety Plan must be returned to the Wimmera Machinery Field Days withyour Site Application to be considered for approval
1. The Exhibitor shall at all times exercise all necessary precautions for the safetyof the public, employees and others appropriate to the nature of the exhibitsite/ demonstration and the conditions under which the event is conducted,and shall comply with all statutory requirements and such directions as theManager (or nominated person) from the Field Days may give from time totime.
2. Not withstanding any directions or approvals given by the Manager (ornominated person) the Exhibitor shall at all times be held responsible for thesafety of all persons engaged in the operation of an exhibitsite/demonstration.
3. The Exhibitor shall promptly report to the Manager (or nominated person), allaccidents involving death, personal injury, and all incidents with accidentpotential such as equipment, structural or infrastructure failure and the like. Ifrequested by the Manager (or nominated person), a written report shall beprovided in the form directed.
4. The Exhibitor shall prepare and implement a site specific Safety ManagementPlan. This plan will demonstrate how the Exhibitor will comply with the OH&SAct and associated Acts and Regulations. As a minimum the plan will detail:
4.1. Safety management responsibilities within the Exhibitor’s organisation whichdetails the names, positions or persons responsible for the following aspects:
4.2. Keeping up to date with relevant OH&S Regulations, Codes of Practices, andthe communication of their relevance within the Exhibitors organisations, i.e.crane operators, forklift drivers.
4.3. Identification and evaluation of site specific OH&S hazards.4.4. Ensuring the continued operating safety of all equipment, plant and materials
used on site.4.5. Procuring, training, enforcement of their use and the monitoring of the
condition of all related equipment.4.6. The management of on site work methods, the warning of hazards and the
implementation of accident and emergency procedures.4.7. The protection of the public on and near the site.4.8. The assessment and monitoring of sub-contractors.4.9. The identification of the site related OH&S hazards and for each hazard, the
submission of a detailed Job Safety Analysis (JSA) (incorporating operationalprocedures) designed to manage the associated hazards.
exhibitor site safety plan conditions
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Before submitting a Site Application form,Exhibitors are requested to carefully readthe General Conditions outlined on page 19of this Prospectus.1. ALLOCATIONOF TRADE SITES
Previous years’ exhibitors have first optionon their sites provided they have submitteda Site Booking Request form, SiteApplication form, Site Safety Plan and fullpayment by 25 November 2011.
Unsuccessful or late applications will beplaced on a waiting list and applicationswill be considered if sites become available.
To ensure we maintain our high qualityand range of exhibits, the WimmeraMachinery Field Days reserves the right toaccept or reject any application and thedecision shall remain final.
2. APPLYING FOR A SITE
Site applications with full payment arerequired by Friday 25 November 2011.Applications will NOT be processed unlessthey are accompanied with full and correctpayment along with a completed andsigned Exhibitors Site Safety Plan.
Exhibitors will be advised after this date oftheir acceptance. Application forms arerequired to be submitted by post. Scannedor faxed copies are only accepted if legibleand payment clearly indicated.
3. LATE APPLICATIONS
Applications received after Friday 25November 2011 may incur additional sitecharges. Please refer to the Site Fees page10 for further information.
4. REFUNDS & CANCELLATION FEES
A refund, less a 10% administration fee willbe made for cancellations made prior to 1January 2012, after which no refund will beapplicable. Cancellations must be confirmedin writing, addressed to the Manager of theWimmera Machinery Field Days.
5. SITE SHARING
Exhibiting companies are expected topromote just their own products andbusiness from their site. Where a siteholder has one or more companies andproducts and one or more differentcompany representatives present on theirsite that are not part of their business ortrading independently a site sharing fee of$150 (GST Inc) must be paid to the WMFDfor each company or representative sharingthe site.
This will:
(a) Cover the company under our PublicRisk Insurance Policy.
(Refer to Public Risk Insurance).
(b) List the company in the OfficialProgram, including the product listingsand site location
(c) List the company on our website.
(d) Provide information to the public.
(e) Enable Site Share Exhibitors to purchasetheir own Exhibitor passes.
6. COUNTRY LIFESTYLE SITES
A limited number of Country Lifestyle sitesare available in the Country LifestyleOutdoor Square and County LifestyleMarquee. Restrictions may be applied toexhibitors requesting multiple sites.
7. COUNTRY GOURMET PAVILION(Regional Food &Wine)
A limited number of sites are available inthe Country Gourmet Pavilion Restrictionsmay be applied to exhibitors requestingmultiple sites depending on demand andfinal floor plan.
Liquor sales - exhibitors selling liquor(unopened) and tastings must obtain aliquor license from Liquor Licensing Victoria(Dept of Justice). Application details can befound on their website,www.liquor.vic.gov.au. The applicationsshould be lodged at minimum 30 daysprior to the event. All staff serving liquorare required to have a current ResponsibleServing of Alcohol certificate on displayand all other required signage. Foodpermits from Horsham Rural City Councilmay be required.
8. PRODUCT LISTINGS
A listing of exhibitors products and serviceswill be included in the Field Days OfficialProgram.
The Product Listing section on Page 12must be completed to ensure inclusion.Please circle a maximum of eight (8)categories and return this form.
9. NEW PRODUCT RELEASES
New Product Releases will be published inthe Field Days Official Program and alsoprovided to Media Outlets in the lead up tothe field days, who may use thisinformation to publish feature articles.
Exhibitors must complete the New ProductRelease Form on page 12 and return withthe Site Application to be listed.
NOTE: To qualify as a New Product Release,the product must have been released ontothe market after the previous yearsWimmera Machinery Field Days.
10.EXHIBITOR SITE SET UP
Sites must be set up by 6.00pm Monday 5March 2012. Gates will be locked at6.00pm.
Local exhibitors are requested to set uptheir sites prior to Sunday 4 March 2012 toavoid congestion on the final set-up daywhich is extremely busy.
11. PUBLIC OPENING TIMES
The site will be open to the general publicfrom 8.00am to 5.00pm daily from 6-8March 2012. The Exhibitor Gates will openat 7.00am on these days. Any exhibitorrequiring access to the site before 7.00amon the above stated days must make priorarrangements with the Field Days Manager.
12. SITE SECURITY
Overnight site security will be in place from6.00pm-7.00am beginning Thursday 1March 2012 and finishing Friday 9 March2012. The site will be closed to exhibitorsand the public during these times.
Outside of these times, security ofindividual sites is the full responsibility ofthe Exhibitor.
No overnight camping or after hourspresence of Exhibitors, contractors orsuppliers on the Field Days site andadjoining car parks is permitted.
13. UNLOADING FACILITIES– CRANE & FORK LIFTS
Cranes, telehandlers, fork lifts and a tractor(for towing & unfolding) will be providedby the Field Days committee approvedcontractor and will be available for thefollowing periods:
Thursday 1 March – Monday 5 March8.00am-6.00pm
Thursday 8 March 5.00pm-7.00pm
Friday 9 March 8.00am-5.00pm
Saturday 10 March 8.00am-2.00pm
NOTE: Lifting machinery will NOT beavailable for assembling equipment onMonday 5 March 2012
Crane and/or forklifts or other lifitingassitance required prior to the field daysand outside the times listed above must bearranged by the exhibitor at the exhibitors’expense.. Crane & forklift services toindividual exhibitors that extend past 1hour may be charged onto the exhibitor
Unloading Ramp
One twin dual level unloading ramp isavailable. Refer to the Site Map forlocation.
14.EXHIBITOR COURIER SERVICE
INWARDS: An Exhibitor courier service willoperate from opposite Gate 1 from9.00am-5.00pm daily during the field days.This service is available to transport itemsto Exhibitor Sites free of charge. Items mustbe under 50kg. Sites requiring restockingbetween 9.00am-5.00pm during the fielddays are encouraged to use the ExhibitorCourier Service as exhibitor vehicles are notpermitted entry.
OUTWARDS: A courier service is providedto transport heavier items sold to patronsfrom Exhibitor sites during the field days tothe Courier Pick Up Depot for patrons tocollect. This is located on the southernboundary between Gate 2 & 3 of the site.Exhibitors wishing to utilise this servicemust collect Delivery Docket books fromthe Management Office. Items are requiredto be under 50kg.
15.REMOVALOF EXHIBITS
Exhibitors are reminded sites MUST BEoperational until 5.00pm on the final dayof the field days (Thursday 8 March).Vehicles will NOT be permitted onto thesite until after 5.00pm on this day unless adecision from the WMFD committee allowsearlier access. Exhibits left after March 312012 may be charged a storage fee of $100per item per week or part thereof, unlessotherwise arranged with Field Daysmanagement. Please refer to Condition 8of the General Conditions for furtherinformation.
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16. EXHIBITOR ADMISSION PASSES
Exhibitor Admission Passes can bepurchased by completing the ExhibitorAdmission Pass section on the SiteApplication form. Passes are $25 each andallow one exhibitor unlimited entry intothe field days over the three (3) days.
NOTE: Exhibitor Admission Passes are notincluded in the Site Fees and must bepresented to gain access to the field dayssite daily during March 6-8. Failure toproduce a pass will result in the exhibitorbeing charged the normal dailyadmittance fee of $18.
Additional Exhibitor Admission Passesmay be purchased from the Field DaysOffice prior to the commencement of theField Days.
17. GENERAL ADMISSION TICKETS
General Admission tickets can bepurchased by completing the AdmissionTickets section on the Site Applicationform. Admission tickets are $18 each, theyare valid for one day only, and non-transferable. Additional tickets can bepurchased from the Field Days Officeprior to the commencement of the FieldDays.
Complimentary Passes: For exhibitorswishing to distribute general admissiontickets to clients and customers, adiscount of 20% on the ticket price willapply to purchases of 20 tickets and over.
Bulk tickets will be marked“complimentary” and are a way toencourage exhibitor clients and customersto attend the field days free of chargecourtesy of the host exhibitor.
18. EXHIBITOR PARKING AND VEHICLEACCESS
In the interest of public safety, RiskManagement, and Occupational Healthand Safety requirements, vehicle access tothe site will be kept to an absoluteminimum.
One (1) ON SITE Vehicle Pass will beallocated per exhibitor for use during thethree (3) days of the field days. The ONSITE Vehicle Pass will admit one vehicleonto the field days site to restock exhibitsbetween the hours as follows:
6- 8 March: 7.00am-9.00am and 5.00pm-6.00pm
Between 9.00am and 5.00pm on 6-8March the Field Days Exhibitor CourierService can be utilised to transport goodsto and from exhibitor sites.
Exhibitor Vehcile Access Passes
ONE VEHICLE ONLY If the Exhibitor’s site(outdoors only) is large enough toaccommodate one (1) car it may be lefton the site during the three days of theField Days providing it is located withinthe site boundary, not prominent topatrons and has the ON SITE Vehicle Passdisplayed on the front windscreen.
DISPLAY VEHICLE If the exhibitor wishesto use a second vehicle as part of the sitedisplay (ie corporate display vehicle withcompany decals, advertising wraps,
promotional signage etc) this must beindicated on the Site Application formand a Display Vehicle Pass will beprovided to be placed on the inside frontwindscreen.
The vehicle/s MUST remain stationary onthe exhibitor’s site between 9.00am and5.00pm during the three days of the FieldDays.
Vehicles found incorrectly parked,without correct permits or driving aroundthe site during the three days of the FieldDays will be escorted outside and will notbe allowed to re-enter until after 5.00pm.For exhibitors whose outdoor site is notlarge enough to accommodate a vehiclethen it must be parked in the designatedExhibitor Carparks outside the field dayssite.
All indoor site holders will be required topark their vehicles in the externalcarparks
Exhibitor Parking Passes will be allocatedat the discretion of the WMFD and inmost cases according to the location ofthe exhibitor’s site. This will be indentifiedon the Exhibitor Parking Pass and must bedisplayed on the exhibitor vehicle at alltimes. Exhibitor carparks are external tothe Field Days Site.
For those exhibitors requiring additionalExhibitor Parking Passes after allocationplease contact the Wimmera MachineryField Days Management Office.
Access Final Day: Thursday 8 March 2012
Exhibitor vehicles, transport trucks andcontractors will NOT be able to exit orenter the site until 5.00pm on the finalday. If an exhibitor wishes to leave thesite early on the final day then they mustpark their vehicle in the external carparksWMFD will strictly enforce the NOVECHICLE MOVEMENT policy on site until5.00pm on the final day.
19. FIRST AID
St. Johns Ambulance will be present fromMarch 5-March 8 2012 on site and will beavailable to administer first aid ifrequired.
20. OCCUPATIONAL HEALTH & SAFETY
All Exhibitors, their employees,contractors, representatives and/ orvolunteers must abide by theOccupational Health and Safety Act. Thesite allocated to you is considered anextension of your work place. You andthe Wimmera Machinery Field Days haveresponsibility for the safety of staff andvisitors to your site.
21. SITE SAFETY
A formal Field Days Site and Activity RiskAssessment plan has been established toassist Exhibitors with public safety.
Each Exhibitor must complete theExhibitor Site Safety Plan located on page14-15 and return it with the SiteApplication Form.
Safety Plans fully completed and signedmust be received before a site applicationcan be accepted.
In developing this safety package theWimmera Machinery Field Days hasadopted the various codes of practice thatapply by law throughout the state. Inaddition, all your employees, volunteersor sub-contractors assisting you with yourstand preparation or your exhibit must beaware that the safety procedures thatapply at the Field Days also apply tothem. Site Safety representatives willinspect sites during the field days toensure compliance with all conditions.
22. DAMAGE TO SITES
Exhibitors shall be responsible for therepair and/or costs for any damage to thesite, water pipes and electricity cablesrunning through their sites along withheavy damage to the surface.
23. GAS SAFETY
The storage and handling of LP Gas,including the use of BBQs in marquees,need to comply with the new code ofpractice for the safe use of LPG Gas atpublic events in Victoria.
Mobile Catering Vehicles - all mobilecatering vehicles (inc trailers) utilising LPGas need to have an Energy Safe Victoriacompliance plate to display ensuring theequipment meets the appropriate gasinstallation standard. For furtherinformation go to www.esv.vic.gov.au.
BBQs and Appliances - all appliances(including BBQs) need to display anapproved badge as being certified. Gascylinders (including balloon gas) must besecurely attached to a solid object toprevent the cylinders being knocked over.
24. MOVING MACHINERY SAFELY
Moving machinery & vehicles mustobserve a speed limit of 10km/hr at alltimes and hazard lights are to be used atall times. All vehicles moving on the sitemust display dealer or licence plates.
25. PUBLIC LIABILITY INSURANCE
The Wimmera Machinery Field DaysCommittee has Public Liability insurancecover of $50,000,000. The policy has beenextended to indemnify exhibitors for theirlegal liability against bodily injury ordamage or property of third parties as aresult of an occurrence caused by thenegligence of the Exhibitor. The cost ofthis cover has been included in yourapplication fees. The indemnity is limitedto the confines of your allocated sitetherefore, demonstrations etc. carried outaway from your site, would not beindemnified under the WimmeraMachinery Field Days Policy.
If additional cover is required, it is theresponsibility of the Exhibitor to arrangethe extra cover. Only registered exhibitorswill have this cover.
26. PRODUCT LIABILITY INSURANCE
Exhibitors must arrange their ownproduct liability insurance.
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27. DANGEROUS GOODS STORAGE
When quantities of dangerous substancesare stored on site it is necessary that aComposite Warning Sign be displayed.Exhibitors should contact the Country FireAuthority to seek the correct signage ifthey believe they come under theregulations.
28. EQUIPMENT HYGIENEExhibitors are requested to ensure allmachinery and equipment is cleanedbefore entering the Field Days site toavoid the transference of foreign andnoxious weeds. A pressure washer andwash down bay is available near Gate 1 ofthe Field Days site
29. FIRE DANGERAs the field days are conducted duringthe fire danger season, there are twopermits that exhibitors who areconducting demonstrations which maypose a fire risk must obtain from the CFA:• Application for a permit to use fire formiscellaneous purposes during the firedanger period and• Application for a permit under Section40 to use fire in the open air on a day oftotal fire ban.Permits can be obtained by contactingthe CFA Region 17 Horsham Office: on 035382 6672 (24hrs). Both permits are freeof charge.Open fires are not permitted on siteunless prior approval is granted by FieldDays management.
30. SHEDS - TEMPORARYIf Exhibitors wish to erect temporarysheds on site, a permit must be obtainedfrom Horsham Rural City Council (03 53829777) who will ensure the requirement ofsufficiently strong footings to hold thebuilding. These footings must be removedat the conclusion of the Field Days.
31. WASTE COLLECTIONRubbish bins are provided at strategiclocations around the site and are emptieddaily.A limited number of cardboard recyclecages will be placed around the site forthe placement of cardboard and paperpacking materials.Exhibitors are reminded of Condition 5 ofthe “General Conditions” regarding sitecondition post event.
32. SITE BOUNDARYSignage, banners, sandwich boards,displays, equipment and permittedvehicles must be confined within theboundaries of the allocated site. This alsoincludes tent pegs. Equipment which israised into the air must also comply withthis ruling, i.e. augers must not hang overroadways. In the interest of public safetyand to maintain the aesthetic standard ofthe event, the WMFD Committee reservesthe right to remove or relocate all goodslocated outside the site boundaries.
33. ELECTRICITY/POWERAll indoor and outdoor sites are servicedby 240 volt power and permanent powerboxes are installed outdoors. Ten ampcircuit breakers are installed in eachpower box. 3ph power is available insome locations.
If required, Exhibitors must provide theirown extension leads and safety switches.These must be approved and tagged by aqualified person in order to be usedlegally on site.
NOTE: Exhibitors are reminded thatpower outlets are not to be used forkettles and urns as this can causedisruptions to the electricity supplies.
34. WATER SERVICE - AIRCONDITIONERS
Water deliveries can be provided byHorsham-based company Smallaire forair-conditioning use only. Exhibitors mustrequest water deliveries directly bycontacting Smallaire on 03 5382 5688.Smallaire is the Field Days preferredsupplier for temporary air-conditioners.
35. PRINTED MATERIAL
Exhibitors are not allowed to hand outmaterial at the gates, carparks orthroughout the site. Exhibitors may onlydo so from their allocated site. ContactField Days office to discuss this matterfurther.
36. STATIC DISPLAYS & DEMONSTRATIONS
Static displays and demonstrations can becarried out at any time within theexhibitor’s site boundary. However safetyof the general public must be consideredat all times.
37. TELEPHONE SERVICES / INTERNET
Wireless broadband (using your ownportable wireless modem) and digitalmobile phone coverage is availablethroughout the Field Days site.
Temporary landlines are available at someindoor and outdoor sites. Please contactthe Field Days office if you may require aland line.
Exhibitors requiring a temporary phonelandline are required (at their cost) toarrange the service directly through TelstraCountrywide, well in advance of the event.
A form can be obtained from the WMFDOffice and must be completed and faxed toTelstra Country Wide. Telstra Country Widecan also be contacted on 1800 816 819.
38. BANKING SERVICES & EFTPOS
Eftpos & general cash banking servicesprovided by Westpac Horsham and areavailable at the Field Days ManagementOffice from 6-8 March 2012 9.30am-4.00pm.
39. FAX & PHOTOCOPYING SERVICE
Limited fax and photocopying facilitiesare available at the Field Days Office for asmall fee.
40. FOOD & REFRESHMENTS
The central Field Days Kiosk will operatefor exhibitors on Monday 5 March 2012.
41. DISTRIBUTION OF FOOD
Only preferred service providers andCountry Gourmet Pavilion Exhibitors cansell food at the field days. All otherExhibitors must not sell food to beconsumed during the field days to visitorsand clients. Exhibitors wishing to giveaway food on a complimentary or samplebasis must notify the Field DaysManagement Office and operate withinthe requirements of the Horsham RuralCity Council Health Control Officer.
42. ALCOHOL ON EXHIBITOR SITES
General Exhibitors must not sell alcohol tobe consumed during the field days tovisitors/clients and patrons.
Consumption of free/complimentaryalcoholic beverages by staff andassociates within your allocated exhibitsite area must be completely screened offfrom the public and not advertised.
Exhibitors in the Country GourmetPavilion and boutique wineries can offersample tastings and sell goods unopened.A temporary liquor licence must beobtained by the exhibitor.
43. AIRCRAFT
Horsham Aerodrome is located 6km westof the Field Days site. Refuelling facilitiesare available each morning. Personsarriving by plane will need to arrangetheir own transport from the aerodrometo the Field Days Site. HorshamAerodrome: 0417 501 624 Horsham TaxiService: 03 5381 1223
44. SERVICE LOCATIONS
Information indicating the location ofunderground power lines and waterpipes can be obtained from the WMFDManagement Office.
45 MARQUEE & HIRE EQUIPMENT
Exhibitors are responsible for their ownmarquee and hire equipment if required.
46. ACCOMMODATION
Exhibitors are required to arrange theirown accommodation as early as possible.
47. NOISE CONTROL
The WMFD committee reserves the rightto monitor & control noise at site exhibitsand the operation of machinery whichcauses undue noise or inconvenience toother exhibitors and/or patrons.
48. PUBLIC ADDRESS SYSTEM
This service is available only for Field Daysannouncements & emergency paging.
49. SHEEP
Exhibitors requiring sheep can contactLongerenong College on 03 5362 2222 tomake arrangements.
A limited number will be available eachday, and they will be delivered to, andcollected from the site. A fee will applyfor this service.
50. STRAW BALES
Orders can be placed prior to the FieldDays by contacting the Field Days Office.
Payment is to be made directly to localsupplier Longerenong College upondelivery at $5 per bale (small square).
51. ANIMALS ON SITE
No dogs except guide dogs and thosepart of a working exhibit are allowed onsite. All other animals on site must be partof a working / showcase exhibit
52. EXHIBITOR HANDBOOK ®ISTRATION PACK 2012
A comprehensive Exhibitor HandbookManual will be forwarded with the siteregistration pack to fully registeredExhibitors in early February 2012
This contains information on all theservices and facilities available, exhibitorpasses and carpark pass allocations, set-uptimes, pull-down times, security and anexhibitor services directory.
exhibitor information 2012
general application conditions1. All application fees must accompany a fully completed
application form and site safety plan
2. TheWimmeraMachinery Field Days (WMFD) Committeereserves the right to regulate the use of machinery on staticdisplay sites which produces excessive noise causingannoyance to other exhibitors and the public.
3. TheWMFD Committee & staff shall have the power to enterupon the area described at any time and remove any article,sign, picture or printedmatter, which in their opinionmay bea cause of offence to the public or the officials of theCommittee.
4. Except with thewritten consent previously obtained of theWMFD Committee, the Exhibitor shall not assign or sub-letor part with the possession of the whole or any part of theirallocated space or purport to do so.
5. Exhibitors are responsible for the condition of the areaallocated by this contract, at the commencement of theWimmeraMachinery Field Days and upon the completion ofsuch Field Days, Exhibitors shall clean such area to thesatisfaction of theWMFD. Sites left unclean risk a fee beingcharged for cleaning and future acceptance of siteapplications.
6. Exhibitors hereby accept all responsibility for, and shall holdtheWMFD Committee indemnified against any damage orinjury to any person, persons or property whichmay beoccasioned by or arise out of the use of anymachinery,implement or apparatus of any nature whatsoever used inconnectionwith the stand and/or demonstration.
7. Exhibitors hereby undertake to faithfully conformwith therequirements of any Act of Parliament whichmay governthe erection of structures, displays and/or demonstrationsand/or sales of machinery and other products, and also toconformwith any regulations, by-laws or ordinances madeunder such Acts of Parliament or by any Government, Semi-Government or local Government Authority duly authorisedtomake regulations, by-laws ordinances in connectionherewith.
8. TheWMFD Committee shall have the right to sell by publicauction or private treaty any structure or part thereof or anyplant or equipment which is or has been erected or placedon the space or upon the said paddock and remains after theexpiration of thirty days (30) from the completion of the saidWimmeraMachinery Field Days, such equipment willbe charged a storage fee of $100 per item per week or partthereof.
9. TheWMFD Committee shall not be liable for any loss ordamage to the Exhibitors property whilst on the said area.
10. If theWMFD Committee should find it necessary orexpedient to cancel or postpone theWimmeraMachineryField Days this contract shall cease to operate upon notice tothat effect, signed by theManager, served on the Exhibitorby handing it to him personally or by posting to him in aprepaid envelope or wrapper at his address here-mentionedor at the option of theWMFD Committee by handing oroffering it to any personwho appears or is thought by theManager to be an employee, agent or partner of theExhibitor. TheWMFD Committee shall not be liable to theexhibitor for any compensationwhether on the ground orloss of profits or otherwise on respect of such cancellation orpostponement and the Exhibitor shall not be entitled to anyrefund or payment of anymoney paid by the Exhibitor inrelation to this application.
11. This application& site safety plan completedandproperlysignedby the Exhibitor, alongwith full payment shall bereceivedat theoffice of theWimmeraMachinery FieldDays bythe advertisedduedate.Applications receivedafter that dateshall incur additional site fee charges andwill only be acceptedat thediscretionof theManager&WMFDCommittee.
12. New equipment only may be displayed for sale.
13. Livestock are permitted on the field days site only byarrangement with theWMFD Committee.
14. Flag poles over three (3) metres in height are not permittedto be erectedwithin two (2) metres of any point directlybelow overhead power lines.
15. The Exhibitor shall not conduct or permit or suffer to beconducted on the space any competition, raffle or gamewithout authority of theWMFD Committee.
16. TheWMFD Committee reserves the right to cancel thiscontract and to retain anymoney paid in relation thereto ifthere is in the opinion of theWMFD Committee aninfringement of any of the foregoing conditions and/or ifthe Exhibitor does not occupy the space at thecommencement of and during the full period of theWimmeraMachinery Field Days.
17. TheWMFDCommittee reserves the right if it considers itnecessary expedient or desirable to do so to cancel or tosuspend the operation of this Contract by notice served on theExhibitor as provided in Clause 10 in the event of anyoccurrence or happeningwhich in the opinion of theWMFDCommittee justifies it in so doing.Moreover, the committeeshall not be liable to pay the Exhibitor for any compensationwhether on the ground of loss or profits or otherwise or anyrefund or payment of anymoney paid by the Exhibitor inrelation to this Contract in respect of such cancellation orsuspension.
18. TheWMFD Committee reserves the right to amendoperating conditions as specified at any time.
19. The Committee reserves the right to reallocate any siteswhichare not occupied by 6.00pmon the final set up day.
1919
site applications due25 november 2011official programadvertising due16 January 2012
newproduct release information due16 January 2012
21
Wanting to promote yoursite and services for
the 2012 WMFD?
Call today for more informationPh: (03) 5362 0000
or email [email protected]
www.mailtimes.com.au
BUMPERFIELD DAYS 2012 EDITION
OUTWEDNESDAY 29thFEBRUARY, 2012
Over 15,000 copies distributed
to all RMB’s across the
region and inThe Wimmera
Mail-Times
