Port Macquarie Seniors Computer Group Incorporated… July. Newsletter.

Volume: 16

Issue: 06

July. 2017

Contacts. Port Macquarie Seniors Computer Group Inc.

P.O. Box2135, Port Macquarie. NSW. 2444.

Email: portseniors.pc@gmail.com

Web Address: www.portseniorspc.org.au

Committee.

Peggy McC.

President & Web

Administrator.

Barry D.

Secretary.

Graham C.

Treasurer.

Rosemary C.

Membership Officer.

Odette C.

Social Secretary.

Anne C.

Committee Member.

Sel C.

Newsletter Editor.

Disclaimer: This Newsletter is provided “As is.” without warranty of any kind.

Each Reader assumes complete risks as to the accuracy and subsequent use of its contents.

President Peggy’s Comments.

Here we are again, does everyone else feel as I do,

“time is going by too quickly”. We will very shortly

be looking at Christmas again. It must be all this

technology.

I notice some members are having trouble reading

screens on computers.

There are at least two easy ways to fix this.

1. Use the Ctrl button on the keyboard, plus the scroll button on the

mouse simultaneously.

2. For a more permanent solution—Right click on the Desktop.

Click Display Settings.

In the 1st section - Scale and Layout.

Click on the arrow in the change size of

text box

There are usually three choices. Try them out to see which one suits your

needs.

Microsoft—the next large update is scheduled for early September.

Defender will have a new App called Controlled folder access.

The Remix App in 3D Paint will be expanded to have a new App called

Remix Story. Seems we will be able to make our own stories in 3D !!

We have a fun morning coming up Thursday 21st September, where we

will look around 3D Paint. Getting the basics right I am sure will cause

some hilarity in the Tech. room. I have had a good deal of trouble stopping

the program from constantly duplicating everything. Let’s see how the

students cope!

Our Power Point lessons this year have been very successful. This is

another program which is growing very fast. Our power Point/ video

Christmas card is a lesson well worth coming too. There will be Helpers.

It will not be difficult.

Regards Peggy

Social Secretary’s Report.

A special “Thank You” to Gai H. who kindly donated two laptop cover cases to the group.

Many thanks to our Morning Tea helpers who kept the tea and coffees coming and to all those members who

remembered to bring their tickets when picking up their drinks.

A few are leaving the wrappings from their biscuits in their cups. Our helpers have to clean these up. If you just

take the wrapping from the biscuits when you receive them they can be put into the bin then.

Congratulations Roy G., who won the USB Lucky Door Prize.

I would like to take this opportunity to thank President Peggy and the helpers who made it far easier for me to

go to Shellharbour unexpectedly when my daughter had been put into hospital with a severe asthma attack.

Peggy just said “It’s your family, you must go” as though she had no extra workload; and Lily took over my job

with a smile as though she had no extra commitments either. A big thank you to Lily and all those helpers such

as Marjorie, Jean and Sel who have been serving morning or afternoon tea and handing out biscuits. I do hope I

haven’t left anyone out. All the other helpers have assisted as well, especially now my daughter has recovered

enough for me to return & now I can’t talk and the helpers are answering questions for me, and still serving

Morning Tea and biscuits…..I really appreciate the help and consideration everyone has shown.

Regards, Odette.

This month let’s look at the batteries in our laptops.

Should we run the battery down and then plug in and recharge, or just keep it plugged

into the power?

The answer of course is we should re-charge the battery when it runs down to around

30% of usage left.

The secret is to keep the battery “working”. So plug the laptop into the Power. Fully

charge. Unplug then use on Battery power only for a while.

I have had the question “should the battery be removed when the laptop is

being used on power”?

Having a battery fully charged and the laptop plugged in is not harmful, because as

soon as the charge level reaches 100% the battery stops receiving charging energy

and this energy is bypassed directly to the power supply system of the laptop.

I hope this was helpful. Peggy.

Some men see things as they are and say, “Why?”

I dream of things that never were and say, “Why not?”

…. George Bernard Shaw.

Password Encryption for Documents!

There are two big things you need to watch out for: First, only passwords that fully encrypt the document are secure. Office also allows you to set a password to “Restrict Editing” of a file – in theory, allowing people to view a file but not edit it without a password. This type of password can be easily cracked and removed, allowing people to edit the file. Second, Office’s encryption only works well if you’re saving to modern document formats like - docx. If you save to older document formats like - doc. –which are compatible with Office 2003 and earlier–Office will use the older, not-secure version of the encryption. But, as long as you’re saving your files in modern Office formats and using the “Encrypt with Password” option instead of the “Restrict Editing” option, your documents should be secure. How to Password Protect an Office Document: Open it in Word, Excel, PowerPoint, or Access. Click the “File” menu at the top-left corner of the screen. On the Info pane, click the “Protect Document” button and select “Encrypt with Password.” …. (The button is only named “Protect Document” in Microsoft Word, but it’s named something similar in other apps. Look for “Protect Workbook” in Microsoft Excel and “Protect Presentation” in Microsoft PowerPoint. In Microsoft Access, you’ll just see an “Encrypt with Password” button on the Info tab.) The steps will otherwise work the same. NOTE: If you only want to restrict editing of the document, you can choose “Restrict Editing” here, but as we said, that is not very secure and can easily be bypassed. You’re better off encrypting the entire document, if you can. Enter the password you want to encrypt the document with. You’ll want to choose a good password here. Weak passwords can be easily guessed by cracking software if someone gains access to the document. Warning: You’ll lose access to the document if you ever forget your password, so keep it safe! Microsoft advises you to write down the name of the document and its password and keep it in a safe place. When a document is encrypted, you’ll see “A password is required to open this document” message on the screen. The next time you open the document, you’ll see an “Enter password to open file” box. If you don’t enter the correct password, you won’t be able to view the document at all. To remove the password protection from a document. Click the “Protect Document” button and select “Encrypt with Password” again. Enter a blank password and click “OK.” Office will remove the password from the document. How to Create a Password Protected PDF File: You can also export an Office document to a PDF file and password protect that PDF file. The PDF document will be encrypted with the password you provide. This works in Microsoft Word, Excel, and PowerPoint. To do this, open the document, click the “File” menu button, and select “Export.” Click the “Create PDF/XPS” button to export the document as a PDF file. Click the “Options” button at the bottom of the save dialog window that appears. At the bottom of the options window, enable the “Encrypt the document with a password” option and click “OK.” Enter the password you want to encrypt the PDF file with and then click “OK.” When you’re done, enter a name for the PDF file and click the “Publish” button. Office will export the document to a password-protected PDF file. Warning: You won’t be able to view the PDF file if you forget the password. Be sure to keep track of it or you’ll lose access to your PDF file. You’ll have to enter the PDF file’s password when you open it. For example, if you open the PDF file in Microsoft Edge–Windows 10’s default PDF viewer–you’ll be asked to enter the password before you can view it. This also works in other PDF readers. This feature can help protect particularly sensitive documents, especially when you store them on a USB drive or in an online storage service, like Microsoft OneDrive.

Full-disk encryption like Device Encryption and BitLocker on a Windows PC is more secure and painless for protecting all the documents on your computer, however – particularly if your computer is stolen

Printed with permission from: www.howtogeek.com

Meeting Agenda.

9.30am. Registration & Class Bookings.

10.00am. Monthly Meeting Starts.

Club Business

11.00am. Morning Tea & Class Bookings.

Presentations.

12.00pm. Meeting Ends.

Tea/Coffee (Optional) : $2.20/Member.

(Bowls Club receives revenue.)

Next Monthly Meeting at Port City Bowling Club, on: 28th.August.2017.

Class Venue.

Classes will be held at:

Port Macquarie Library

Tech. Room.

Class Information.

Visit our Website :

www.potrseniorspc.org.au

click on “Classes” select a class of

interest and click on “Contact Us”

if you wish to enroll.

Class Fees.

Individual Classes : $5.00

“Get to know Win10” -$20.00

(4 Week Course)

Payable in advance!

Refreshments.

Tea/Coffee and Biscuits are

included in class fees.

Remember!!

Wear your current Name Tag

to all Classes and Monthly

Meetings!

If using a Library Computer or

Group Laptop

bring a USB Flash Drive to Class!

August 2017 Computer Classes.

24/8 Thur. 9.30am—12.00pm GIMP Animations Lesson 1 Peggy

31/8 Thur. 9.30am—12.00pm Folders and Files Peggy

September 2017 Computer Classes.

7/9 Thur. 9.30am—12.00pm GIMP Animations Lesson 2 Peggy

7/9 Thur. 1.30pm— 4.00pm Computer Maintenance Peggy

14/9 Thur. 9.30am—12.00pm GIMP Animations Lesson 3 Peggy

21/9 Thur. 9.30am—12.00pm M/Soft 3D Paint Introduction Peggy

28/9 Thur. 9.30am—12.00pm Advanced Power Point Peggy

October 2017 Computer classes.

5/10 Thur. 9.30am—12.00pm GIMP Advanced Lesson 3 (Using Masks) Peggy

12/10 Thur. 9.30am—12.00pm Power Point Christmas Card (Video) Peggy

19/10 Thur. 9.30am—12.00pm Backing Up the Computer Peggy

26/10 Thur. 9.30am—12.00pm Christmas Cards — (Online Buying) Peggy