Presented by Special Education Data Unit Jackie McKim Trish Lutgen Data Coordinator Jackie McKim Research Analyst Gretchen Gear Research Analyst Claire Kemmerer Administrative Support Blake Whitson Research Analyst Phone Number TBD- TBD SECC Last Year in Review 2013 December SECC Changes Additional SECC Topics Special Education Report Cards Spring Collection Trainings Feedback Survey Results Successes Challenges Posted on our website In General: 88 Surveys returned this year Most respondents Not first year submitting Not using new software Accuracy in providing information 84 raters with mean of Expertise in terms of knowledge 84 raters with mean of Data Units Webpages & Listserv messages 83 raters with mean of 4.35. Helpfulness (courtesy and willingness to provide answers) 84 respondents with mean of Timeliness in responding to questions 84 respondents with mean of 4.60. In-Person Trainings 86 respondents 3.45% attended SECC Boot Camp 58.62% attended Annual Fall SECC Training 2.30% attended both 35.63% did not attend either Provided essential content needed 56 raters with mean of Provided opportunity to speak with ODE staff 56 raters with mean of 4.63. WebEx trainings 84 respondents 27.38% Participated (live presentations) 61.90% Did Not Participate 10.71% Viewed Recorded Session Later Survey questions: Provided essential content needed Live 23 raters with a mean of 4.17 Recorded 7 raters with a mean of 3.43 Provided opportunity to speak with ODE staff Live 23 raters with a mean of 3.91 Recorded 5 raters with a mean of 3.40 79 respondents 59.49% No 40.51% Yes Not a resounding No Why or Why Not? 71 Respondents/72 comments Beneficial - 30 comments Less time away from office 21.13% Opportunity to attend both % Data relative to both 8.45% Misc. 4.23% Not Beneficial - 42 comments Some dont do both % Information overload % Year-round usage 88 Respondents: Child Find 45.45% June Exit 43.18% December SECC 45.45% None of These 48.86% Child Find - 81respondents 53.09% of users Always 25.93% of users Sometimes 20.99% of users-Never June Exit - 81respondents 51.85% of users Always 25.93% of users Sometimes 22.22% of users-Never December SECC - 80 of respondents 51.25% of users Always 25.00% of users Sometimes 23.75% of users-Never Child Find - 82 of respondents 81.71% of users Always 9.76% of users Sometimes 8.54% of users-Never June Exit - 81 of respondents 83.95% of users Always 8.64% of users Sometimes 7.41% of users-Never December SECC - 83 of respondents 85.54% of users Always 8.43% of users Sometimes 6.02% of users-Never Child Find 79 respondents 53.16% of users Always 29.11% of users Sometimes 17.72% of users-Never June Exit 82 respondents 53.66% of users Always 28.05% of users Sometimes 18.29% of users-Never December SECC - 81respondents 56.79% of users Always 29.63% of users Sometimes 13.58% of users-Never Critical feature or function needed Improvements or changes needed Impact of discontinuation Additional comments Common threads THANK YOU FOR FEEDBACK! All December SECC ECR reports submitted on time! Districts call the Data Unit if questions Electronic Correction Reports 29 districts had collection reopened after January 12 th due to inaccurate data compared to last year when 30 districts were reopened. only 17 districts reopened 12 of the 29 districts ignored/confirmed the error during the ECR/Audit process. Example error: Attending District and Attending School must equal an ESD ID number for Home Schooled students (7/40) Reporting Regional Programs Report Agency Serving Code 33 Regional Program: Student ENROLLED in Regional Program SECC resident district reports BIGGEST IMPEDIMENT - New Staff at Regional and/or District Students attending programs somewhere else Program vs. district attendance No changes to date! BUT - changes could occur (Legislature in session) The collection will open: Thursday, November 21, 2013 The collection will close: Friday, December 13, 2013 Remember the data submitted is as of DECEMBER 1, 2013 Brain Storm Trainings What would make it easier? What do we need to do better? Remember, getting rid of SECC is not an option ECR/Audit process Technical assistance needed WebEx Trainings Improve interaction Combining SPR&I with SECC training Regional trainings Same locations Portland, TBD Albany, TBD Ashland, TBD La Grande, TBD Bend, TBD This training will cover what is new for the year, review problem areas, and clarify anything that may be confusing. Boot camp trainings 2 trainings Fall Sept or Oct This training is for new staff who have never submitted SpEd data and are responsible for reporting SpEd data collections to ODE. District Validation Calendar Technical Assistance Special Education Report Cards Required by Individuals with Disabilities Education Act (IDEA) Purpose: To inform parents and the public about the special education programs and services provided by Oregon school district and county programs. March 7-18, 2012 Drafts posted on the secure district site: https://district.ode.state.or.us/apps/login/ https://district.ode.state.or.us/apps/login/ District proofs its district report and either Accept or Appeal the report. If there were errors, the district to clicked on the Appeal button and provide details of the correction(s) the district is suggesting. ODE will not change any data that have been submitted and previously validated by the district. April 1, 2013: Final Special Education Reports Available to Districts Final reports on the secure district site No changes will be accepted on or after this date. April 3, 2013: Public Release of the Special Education Reports All district reports will be available to the public on the ODE website: ODE will issue a press release to the media announcing the public reports. Technical Assistance Documents Documents are located at: Technical Manual Report formats in English and Spanish Notes for the School District Special Education Reports to be used in communicating the information to parents and community members. The English and Spanish versions available by April 1. Need Additional Information? the District Special Education Reports mailbox School Age: OR EI/ECSE June Exit Data Collection Child Find Data Collection Discipline Incidents Data Collection WebEx Training May 13th, 2-3:30pm File Layout is the same as December SECCs https://district.ode.state.or.us/search/page/?id=185 https://district.ode.state.or.us/search/page/?id=185 WebEx training May 13th, 2-3:30pm No changes for collection Website:Contact Information: Data Owner: Molly Hammans Technical Assistance: Jackie McKim(503) Gretchen Gear(503) WebEx training in May 21, 2-3:30pm Review Collection Dates Collection Changes Discipline Data is IMPORTANT It is used for: B4 report in SPR&I Special Ed Report Card Significant disproportionality calculations Website:Contact Information: Michael Mahoney (503) Trish Lutgen Data Coordinator Jackie McKim Research Analyst Gretchen Gear Research Analyst Claire Kemmerer Administrative Support Blake Whitson Research Analyst Phone Number TBD- TBD