Presented by Lee Fisher, Sarah Delgado, and Amy Burgoon Art of Establishment Part 1 Strong Families Make a Strong Kansas

Presented by Lee Fisher, Sarah Delgado, and Amy Burgoon

Art of EstablishmentPart 1

Strong Families Make a Strong Kansas

New CasesMonitors and

Maintains Locate on NCP

Paternity

CSCC e-mails System Monitoring Reviews

ReportsEstablishment Legal Actions/

LGRQ Case Closures

Some basic establishment duties include:


Establishment Specialist Roles

New Cases

• Review the documents to ensure all necessary information is included (including IVD PEP documents)

• If more information is needed, call the CP and set up a time for the CP to come in and provide the information

• If you cannot reach the CP by phone, send an appointment letter (COMP Screen)

• Use all available resources to locate the NCP and find possible employment. *The case must be referred within one month of verifying NCP locate, and per Code of Federal Regulations (CFR), an order in place and/or service attempted within 90 calendar days of NCP locate.*

I just received a new case….now what do I do?


KAECSES

BASI

BARI

QLRQ

FPLS

INCL

EES

PPS

Internet

Inmate searches

Local newspapers

Licensing agencies

Search engines

SVES

SSP

Local courts

Accurint

CLEAR

Phone

KS HWY Patrol

Custodial Parent

Non-Custodial

Parent

Contacts in other states

Monitors and Maintains Locate on NCPLocate Tools


Paternity

Paternity is the relationship between a father and his child.

Establishing paternity is the process of making this a legal relationship.

Common ways to establish paternity:

• Marriage

• Signing the Paternity Acknowledgment

• Court Order


Paternity

Pursuant to Frazier v. Goudschaal, 296 Kan. 730 (2013) the Kansas Parentage Act can be read gender neutral for establishment of maternity as well as paternity.


PaternityPresumed Father

• The child was born during the marriage or within 300 days after the filing of a divorce decree/annulment

• Attempts to marry and voidable marriages still count to create a presumption. A void marriage also creates a presumption as long as the child was born within 300 days from the end of cohabitation.

• The man notoriously or in writing recognizes paternity of the child, including but not limited to completing the paternity acknowledgment form.

• Genetic tests show probably greater than 97% that he is the father. • The man is obligated to support the child by court order (K.S.A. 23-

2208).


PaternityAlleged Father

• An Alleged Father is generally someone to whom there is no presumption of paternity.

• It is possible to have more than one alleged father.

• It is possible to have more than one presumed father.


PaternityRoss Hearings

“Ross hearing”

This term comes from the name of the parties in a decision handed down by the Kansas Supreme Court: In re Marriage of Ross, 245 Kan. 591, 783 P.2d 331 (1989).

The Ross decision requires the court to appoint a guardian ad litem (an attorney) to represent the child, and to present evidence on behalf of the child, on the question of whether it is in the child’s best interest for the court to proceed with genetic testing when there is a “presumed” father.


PaternityCPAT


PaternityCPAT


• Returns calls

• Takes appropriate actions

• Forwards information

CSCC e-mails


• Emails are sent to the assigned case worker if the CSCC is unable to provide an answer to the caller or complete the request.

• Batch e-mails providing FYIs.

CSCC e-mails


• Emails received from the call center for action or callback:• Two business days to take action

CSCC e-mails


• Alerts worked daily

• ALLS screen

• ALMN screen

• Setting manual alerts (SPAD)

• ALRT screen

System MonitoringALERTS










• Tracks documents sent from the system

• Work weekly

• Eliminates setting alerts or manual tracking

• DMON screen

System MonitoringDMONS


System MonitoringDMONS


• Tracks activities needed on a case

• Work weekly

• Monitors for compliance

• MONA screen

• Setting manual MONAs

System MonitoringMONA






• Getting started

• Get to know the case

• Establishment review checklist

• Completing CRME

Reviews


• Become familiar with the case

• Review the CRME and CSLN

• Helpful to some to pull paper file

• CP/child(ren) receiving assistance from DCF?

• Do CP/NCP reside together?

• Children with the CP assigned to case?

Reviews


• CP in non-cooperating status?

• Case set to close in the next 60 days?

• Family violence indicator set?

• Good cause an issue?

• Has there been a child or children added to the case that require further action?

• Is the case an intergovernmental case?

Reviews


• CRME every six months

• Review in following order:• Current month due, never reviewed,

delinquent reviews

• New case assessments needs to be conducted within 20 days of case opening

• Set time aside daily to work on reviews

Reviews


ReviewChecklist


ReviewsCRME


ReviewsLocate


ReviewsLocate

The CRLO screen has information displayed above in blue such as the last verified address and employment dates, as well as other valuable information.

There are PF keys to flow to APDS, INCS, FPLS, JAIL, and ADDR. You can flow to these screens and PF9 directly back to your review without losing information on the review. If any updates are made to the screens, the narrative already added to CRME will be lost.

For locate, you need to document what has been checked/researched.

If it is not narrated, it didn’t happen.Strong Families Make a Strong Kansas

ReviewsCRLO


ReviewsMedical

Does the Support Questionnaire show that private insurance is in place?

Does an employer letter reveal that the NCP has the child(ren) covered under a private plan?

Is the child(ren) receiving medical benefits in the State of Kansas?


ReviewsMedical Screens

HIAV- Screen is to document HIC availability (availability = Health Insurance is available if it is offered through an employer sponsored plan). It retains cost information to establish a medical support order. Complete if insurance is available but NCP is not currently enrolled.

HIPH- Enter the policy holder and health insurance coverage information. Complete if a party has enrolled in the insurance plan.

HICP- Enter the persons covered by the health insurance. Complete if children are covered on an insurance plan.

HICV- Health Insurance Viable (viable = costs equal or less than 12% of the responsible party’s gross income. This means the responsible party’s cost for family coverage should be 12% or less of the person’s gross income). If cost of the health insurance premium and the current support obligation will exceed the 50% cap, then the health insurance is not viable.


ReviewsMedical

Information to document for medical:

• Plans to establish a medical support order or reason why you would not do so.

• Is HIC being provided and if so, are all the necessary screens completed? How long has it been since last verified (less than a year, same employer)?

• If HIC is not on system, what steps have been taken to verify?


ReviewsMedical

The CRMD screen also has information that comes over from other screens in the system, such as the child’s name and what programs are open, if any.

Also, information from HIPH/HICP/HICV displays on CRMD.

There are PF keys that flow to HICV and HICP.


ReviewsCRMD


ReviewsPaternity

View CPAT to make sure it is correct:Born Out of Wedlock

CSE to Estbl Patern

Paternity Established

Father’s Signature on Birth Certificate:

Make sure place of birth is completed on CHDS.


ReviewsPaternity

Questions to document for paternity

• Is CPAT correct and place of birth completed on CHDS?Is paternity established? Documentation in file?Was the child born during a marriage?Is there a man listed on the child’s birth certificate?

• Has the CP named more than one possible father? Do we have all the necessary forms?

• If paternity has not been established, does the case need legal action?


ReviewsPaternity

The CRPA screen displays the child’s name/DOB/SSN, information that has been entered on CPAT, and other information regarding the paternity of the child.

From CRPA you can flow to CHDS, LGRQ, GTSC, GTDS, or CPAT. If you flow to CPAT you can then flow to CHDS without interrupting your review.


ReviewsCRPA


ReviewsEstablishment

If a child was born of a marriage, make sure that neither party filed for a divorce.

Go to the Kansas District Court Records Search (www.kansas.gov/countyCourts/) to check.


http://www.kansas.gov/countyCourts/


Questions to document for establishment:

• What specifically needs to be established?

• Has legal action been taken?

• Has a petition been filed?

• Has the NCP been served?

• Has a court date been set?



CRES shows the establishment referral date, if any, if the NCP has been served, if rights have been severed for that child, etc.

You can flow to HICV, LGRQ, CURA and INCL from the CRES screen.


ReviewsCRES


ReviewsEnforcement

If there is not an order established, then there is no enforcement action on the case.

The only time an establishment worker would need to review the case for enforcement action is if it is an “add a baby” case.


ReviewsCREN


Reports

Central Office sends reports on a monthly basis that assist the caseworker in managing their caseload.

Caseload Management Report:• Purged Alerts• Cases with Review Due• Delinquent Review Report• Referral by CO to Atty Con• Cases Needing Legal Request• Pending Case Closure Rpt• Cases Closed

Paternity Report:• CS Paternity Report• CO Paternity Referral Report


Establishment Legal Actions/ LGRQ

Agreed orders will be a top priority. • If an Agreed Order cannot be completed, the establishment

worker will request legal action from attorney for the establishment of an order.

• If attorney needs more information after the initial request then the establishment worker will provide that information within five working days of the request.

• Good communication between caseworker and attorneys is vital to insure time frames are met.










• Complete case closure checklist

• Case must fully satisfy federal criteria

• Send 60 day closure letter on CADS• Federal requirement to provide 60 calendar days’ notice prior to

closing a case using one of the following CADS closure codes: CC, DC, EM, NP, 4D, NL, AB, FO, LC, FC (If CP is the State of Kansas or JJA, closure notice will not generate, case can be closed immediately.

• Make sure all petitions are dismissed

• Closing case on CADS (60 days later)

Case Closures


The caseworker is responsible for narrating/docmenting all actions they take on case (including requests made to attorney/legal specialist, finance, etc.).

A CSCC representative should be able to review CSLN and be able to explain to a caller all actions that are occurring on a case.

If it isn’t narrated, it didn’t happen!


NARRATE, NARRATE, NARRATE!

Questions?


Thank you for your time!Lee Fisher

Director, Sunflower [email protected]

Sarah DelgadoSupervisor, Veritas HHS

[email protected]

Amy BurgoonPC II, Central Office

[email protected]


mailto:[email protected]



Documents

Presented by Lee Fisher, Sarah Delgado, and Amy Burgoon Art of Establishment Part 1 Strong Families Make a Strong Kansas