presentation_tips.pptx

8/13/2019 presentation_tips.pptx

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Scientific Presentation

Tips & Tricks

Ardhasena Sopaheluwakan


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Presentation Cycle

IMPACT

OBJECTIVE

AUDIENCE

CONTENT

STRUCTURE

VISUALS

DELIVERY

IMPACT


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Phases in Planning, Preparing &

Delivering a Presentation

Objective

Audience

Content

Structure

Visuals

Delivery

Impact


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Phase 1: Objective

What do I want my audience to think, feel ordo that is different as a result (of my

presentation)?.

NO CHANGEEFFECTLESS

PRESENTATION


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Phase 2: Audience

The way the material is delivered should be

receivable and understandable by different

listener.

Important:

Technical expertise

Knowledge Reason for your audience to listen


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Phase 3: Content

Appropriate material leading to your objective

Develop: Memorable key messages

Tailored for the audience


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Phase 4: Structure

Arrange key messages in the most productive

sequence

BEGINNING MIDDLE END GREATEST IMPACT


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Phase 5: Visuals

Help the audience to absorb and retain the

key messages

Built based on objective and audience


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Phase 6: Delivery Gestures

Eye contact

Posture

Position

Use your own accent. Do NOT try to sound

British or American. (Unless you are really fluent)

Effective rehearsal will enhance delivery


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Understanding The Audience

Audience:

Collection of individuals with their own unique

interest, motivation, values and attitudes


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Understanding The Audience (2)

Examples of issues to be considered:

Their background & level of understanding ofthe subject

Their motives

Their attitudes

Their expectations

Handouts or presentation summary?

Appropriate environment?


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Creating Relevance for Mixed Group

Consider:

Group impact on the outcome

Experience of group members Possible relation

Useful personal stories


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Tips to localize your delivery

1. Prop up briefing session

2. Have a ring around

3. Local media research4. Pre-presentation survey

5. Open with a discussion or exercise

6. Attend local meeting


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How to deliver persuasive content

Ask So what?. Leave out the non-importance

Three key messages or major themes

Logic (argument) & emotion (audiencesfeeling) = acceptance


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How to deliver persuasive content (2)

Structure : sequence, flow

Use visual aids

Relevant evidence


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Presentation Milestones

Create unitary goals or mini-objectives to

support your overall goal

Example:

Overall objective: .

Unit one objective: .

Unit two objective: ..

Unit three objective:


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Building a Flow with Transitions

Summarizethe last section

Bridgeinto the next piece

Provide a Lead-inExample:

So weve looked in detail at the brief, now lets

turn our attention to ... What were in factsuggesting here is


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Building a Flow with Transitions (2)

Use a visual aid

Use gesture

A story Movement to another part of the room

Pass to another presenter

A creative devicean embedded ice-breaker A sound or some music [X]


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Interacting with Visuals

Stay in contact with the audience

Use pause to allow the audience absorbingthe concept

Deliver at least one clearpoint per slide

When narrating complex charts/graphs, focusaudience attention carefully. Ask them when

you require extra attention Do NOT use too complicated graphs /

schematic diagram. Either simplify or flashthrough


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Interacting with Visuals (2)

Plan your slide transitions

Use hands to illustrate material on the screen

Anticipate equipment failure Do not put too much text on the slide such

that you are forced to read through. Put

pointers instead.

Pictures ! (worth thousands words). But do

NOT use irrelevant or distracting pictures.


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Narrating Complex Charts

Example of chart narration:

This is a chart that examines

The x axis shows .. Let me first draw your attention to

Now contrast that by comparing

Therefore, this chart shows us (conclusion)


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Using Eyes Effectively

Share eye contact with the entire audience

Frequency

Duration of eye contact


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Handling Questions

Respond accordingly to the motivation of the

question

Make eye contact

Allow the questioner to finish the question

Check that you understand, ask what you are

asking is

Dont get into an argument or debate


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Handling Questions (2)

Gently but firmly move on once the question

is answered

Indicate which parts of the (multiple part)

questions you are answering

Answer with evidence (where possible)

Its OK to say you dont know

You may offer to research an issue and provide

follow-up


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Rehearsal

Read through

Dress-rehearsal

Group rehearsal


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Tips for rehearsal

Do it again and again and again and again

Documents

presentation_tips.pptx