Presentation on P P Reforms (Others)

8/10/2019 Presentation on P P Reforms (Others)

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Public Procurement Reforms

By. Naeem Abbas

PPRA


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Definition of Government

ProcurementProcurement by government agenciesPublic Sector Organizations

With major Govt. Equity

With minor Govt. Equity

Under control of Govt. (No Govt. Equity)

Orgs with other forms of Govt. funding


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Objectives of Procurement

ReformsEconomy (Value for money)

Efficiency

Transparency

Accountability

Competitiveness

Fairness


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Past Regulatory Environment

Procurement under GFR

Procurements by Corporate Sector

Procurements by Statutory Bodies

Classified Procurements


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Present Regulatory Framework

Enabling LegislationPPRA Ordinance 2002

Subsidiary LegislationPublic Procurement Rules, 2004

Public Procurement Regulations


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Composition of PPRA Board

Secretary, Finance Division: Chairman Secretary, MoI &P: Member Secretary, D P Division: Member

Secretary, MoW & P: Member Secretary, Mo H & W: Member Secretary, M o C: Member Syed Nizam Shah: Private Member

Mr. Javed Hussain: Private Member Mr. Munawar Hameed: Private Member Managing Director (PPRA): Member


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Functions of PPRA

Monitor application of the procurement laws,rules, regulations, policies and procedures;

Monitor the implementation of and evaluate

laws, rules, regulations, policies and procedures,inspections and quality of goods, services andworks and recommend reformulation thereof;

Recommend to the Federal Governmentrevisions in or formulation of new procurementlaws, rules and policies;


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Functions (Contd.)

Make regulations and lay down code of ethicsand procedures for public procurement;

Monitor public procurement practices and make

recommendations to improve governance,transparency, accountability and quality of publicprocurement;

Monitor overall performance of procuringagencies and make recommendations forimprovements;


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Functions (Contd.)

Provide and coordinate assistance to procuringagencies for developing their institutionalframework;

Call any functionary of procuring agencies toprovide assistance.


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Steps Involved in Redesigning

New Procedures

Study of Existing Procedures

Identification of Redundant & NonTransparent Procedures

Redesigning New Procedures

Emergency Procedures


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Procurement Cycle

Planning/Designingspecifications

Solicitation of

Bids

Bids openingand Evaluation

ContractAward

Grievance

Redressal

ContractAdministration

Payments

Pre-qualification


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Public Procurement Rules, 2004

Main FeaturesProtection to Intergovernmentalcommitments & International Agencies

Integrity Pacts. Rs 10 million and above

Procurement PlanningLimitation on Splitting of Tenders

Promotion of stipulating generic

specificationsBid Evaluation Criteria to be stated inInvitation to Bids

Methods of Advertisement


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Public Procurement Rules, 2004

Main Features

Limitation on Negotiations

Date of Exchange Rates to be prescribed inthe bidding documents

Grounds for rejection of bids to be intimatedto unsuccessful Bidders


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Prequalification/Qualification &

Disqualification of Contracts

Relevant Experience

Capabilities Personnel/Equipment

Financial Position

Managerial capabilities of the contractor

Disqualification & Blacklisting of

consultants and contractors


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Solicitation of Proposals

Selection of Appropriate biddingprocess

Wide advertisement for competitivebids

Evaluation criteria declared in advance

Selection of Appropriate Bidding

Documents

P d f O C titi


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Procedures of Open CompetitiveBidding

Open Competitive Bidding, Principal Method

Single Stage. Two Envelope Procedure.

Two Stage Bidding Process.

Technical proposal without price for uniformspecifications.

Price proposals on the basis of uniform technicalspecifications.

Two Stage Two Envelope Bidding

First stage technical proposal & financial proposal

Second Stage Revised Technical Proposal

Supplementary Financial Proposal.


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Alternative Methods of

Procurement

Petty Purchases

Request for Quotations

Direct Contracting

Negotiated Tendering


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Implementation

Information Dissemination

Advisory Services Complaint Redressal Preliminary Dispute Resolution Mechanism


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MonitoringInternal Pre/Post Audit ProceduresAudit by the Auditor GeneralProcurement Audits by Private Sector

Auditors


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Grievance Redressal

Committees within procuring entity2ndtier grievance redressalMohtasibs officeJudicial Remedy


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Payment Regulations

On account payments

Closing of Contracts


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Closing of Contracts

Resolution of ContractorsClaims

Completion of Project Reports

Historical Files to Retain: Requirementsof Auditor General

Post Completion Evaluation


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Contract Administration

Execution & Management of Contracts

Appropriate Funds Availability

Payments to Contractors

Tracking Supply Schedules

Management of changes/variations to

Procurements


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Our Approach

Two Step RegulationsGeneral Regulations applicable on all PublicSector Procuring Agencies

Advertisement of Requirements, Time for

submission of bids, Bid evaluation criteria and itspublicity, level of advertisement, etc

Organization Specific Regulations

Specific circumstances of PSEs Delegationof Powers, Declaration of Emergency andEmergent Procurement Procedures, PaymentProcedures etc.


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Thank You