Presentation for the EXTR@WebSub-contractors’ Kick-off Meeting

7 April 2003

Andrew Winder

ISIS

Role of the Benchmark Group and Sub-contractors

Similarities and differences

1. Context of national programme and project level reporting

2. Scope of reporting by EXTR@Web partners and sub-contractors

3. Role of the High Level Advisory Group

4. Role of the Benchmark Group (BG)

5. Interfaces between EXTR@Web partners, sub-contractors and the BG

ContextEXTR@Web Work-Package 2

“Monitoring, analysis and information preparation”

Sub-WPs:

• WP2.1 - Completion of Fourth Framework RTD Programme activities

• WP2.2 - Transport RTD reporting system

• WP2.3 - Monitoring of national transport RTD activities (programme level)

• WP2.4 - Analysis of national RTD activities (project level)

• WP2.5 - Analysis of EU transport RTD

• WP2.6 - Intermodal transport and telematics

ContextEXTR@Web Work-Package 4

“Management of Knowledge Transfer”

Sub-WPs:

• WP4.1 - Dissemination strategy

• WP4.2 - Contact database and e-mail enquiry service

• WP4.3 - Awareness raising activities

• WP4.4 - Evaluation

Scope of ReportingProgramme level

• National governmental programmes and sub-programmes

• National research funding mechanisms (major state-sponsored research not part of a formal programme)

• Major regional programmes

• Bilateral and multilateral programmes between countries

• Major national non-governmental research programmes

Project level

• Selected national projects of European interest within any of the above programmes

Scope of ReportingEuropean Research Area countries covered (1)

• 30 countries in total

• EXTR@Web partners in bold underlined

• Austria FGM-AMOR• Belgium GOPA-Cartermill International• Bulgaria CTC Engineer• Cyprus Systema• Czech Republic Dorsch Consult• Denmark COWI• Estonia VTT• Finland VTT• France ISIS

Scope of ReportingEuropean Research Area countries covered (2)

• Germany IABG (Industrieanlagen-Betriebsgesellschaft)

• Greece Systema• Hungary Transman• Iceland TØI (Transport Economics Institute)• Ireland FaberMaunsell• Italy University of Rome - DITS (Dipartimento

Idraulica, Trasporti e Strade)• Latvia VTT Tech. Research Centre of Finland• Lithuania VTT Tech. Research Centre of Finland• Luxembourg GOPA-Cartermill International• Malta Dorsch Consult

Scope of ReportingEuropean Research Area countries covered (3)

• Netherlands University of Delft • Norway TØI (Transport Economics Institute)• Poland Dorsch Consult• Portugal TIS• Romania GIE (Group of Independent Experts)• Slovakia Dorsch Consult• Slovenia Dorsch Consult• Spain ETRA Investigación y Desarrollo • Sweden TFK Institutet för transportforskning • Switzerland INFRAS • United KingdomUniversity of Leeds ITS (Institute for

Transport Studies)

Scope of ReportingReporting of Programmes and Projects on standard forms, to be completed in English

• part of the Common European Transport Research Reporting Scheme (see Wolfgang Helmreich’s presentation)

• html version on-line or Word format off-line

Programme Profiles

Project Profiles

Progress Summaries

Results Summaries

Scope of ReportingProcedure (1)

• Research relevant national programmes or other important funding streams (WP2.3)

• Identify key national projects which could be of European interest (WP2.4)

• Validate with Benchmark Group member

• Fill in forms as far as possible with information available

programme and project websites

brochures, reports, etc

information or contact persons supplied by BG member

existing personal contacts in national programmes/projects

Scope of ReportingProcedure (2)

• Provide textual overview of national research programmes

1 page summary for TRKC Website country introduction

• Validate outputs from subcontracting partner (for consistency) and BG member (for accuracy and advice on completing any missing information if possible)

• Update forms periodically, following:

establishment of new programmes or significant changes in existing programmes

new projects of interest

evolution of existing projects (interim and final results)

mid-term and end of project update/review in any case

The High Level Advisory GroupThe political link between the TRKC to the national administrations

• Role is to support EXTR@Web activities on a generic and policy level

overall direction of the project

feeding the views and needs from the ERA countries

supporting the feedback and enforcement of agreed standards and structures at national level

• Should facilitate access to national information, by appointing and overseeing a Benchmark Group (BG) member who will work with the project partners and sub-contractors

• One senior level representative from each ERA country

• Approx. 2 meetings per year to be convened by DG TREN

The Benchmark GroupAppointed by the Advisory Group member (or may be the same person)

• Role is to support EXTR@Web activities on a practical level

inform on national programme and project activities

“open doors” to project team and national subcontractors, providing access to information sources/contacts as far as possible

encourage filling in of forms by national programme and project leaders themselves

check and validate work provided by EXTR@Web and others

assist in project dissemination and national feedback

• One or more representatives from each ERA country

• Approx. 2 meetings per year to be convened by DG TREN

Interfaces between EXTR@Web partners, sub-contractors and the BG

• Sub-contractors are responsible to their sub-contracting partner, not to the Benchmark Group

• BG members are responsible to their national AG member

• A certain overlapping of tasks between the BG and the sub-contractors, but in general:

the sub-contractors fill in the forms and produce output

the BG facilitates, advises and validates

some BG tasks may be delegated to sub-contractors (especially where a country has no BG member)

sub-contractors’ output is checked by their contracting partner and then by the WP2.3 or 2.4 leader (ISIS / DITS)

Conclusions Limited budget for national activities: need to prioritise where there is a large number of projects and

programmes BG is there to help the sub-contractors and advise on

prioritisation Advice also from the PAG (Programme Analysis Group) and the WP leader, via sub-contractors’ contracting partner Small tasks, e.g. publicising the EXTR@Web TRKC to existing professional contacts, may be carried out in

conjunction with the BG member

Thank-you for listening