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Presentation BasicsPresentation Basics
Effective Oral Effective Oral
Presentations and the Presentations and the
Use of PowerpointUse of Powerpoint
April 9, 1998
Dave Krueger
Topics
• Learning
• Non-verbal communications
• Fears
• Preparation
• Powerpoint
• Summary
Oral Presentations
Learning
Learning
• Eyes - 83%
• Ears - 11%
• Other - 6%
Learning Retention
• 10% - read
• 20% - hear
• 30% - see
• 50% - see and hear
• 70% - say as read aloud
• 90% - say as do
Learning Principles
• Readiness - need
• Effect - satisfaction
• Practice - application
Oral Presentations
Learning
Non-verbal communication
Non-verbal Communication
• Eye contact
• Appropriate gestures
• Smile
• Animation and enthusiasm
Body Language• “Rest position”
• Stand diagonal to room
• Pacing and shifting
• Stand on left side
• Do not interfere with light
Voice
• Emphasize
• Project
• Pause
• Breath from diaphragm
• Beware of qualifiers - um, ok, etc.
Oral Presentations
Learning
Non-verbal communication
Fears
Fears
• Public speaking - 41%• Height - 32%• Insects and bugs - 22%• Financial problems - 22%• Water - 21%• Sickness - 19%• Death - 19%
1977 Book of Lists
Microsoft Excel Worksheet
Oral Presentations
Learning
Non-verbal communication
Fears
Preparation
Step 1
• Establish objective or desired outcome
Step 2
• Analyze audience
Step 3
• Write Conclusion
Step 4
• Decide key concepts
Step 5
• Select supporting points and statistics
Step 6
• Organizational pattern– Subject– Need– Idea– Benefits– Evidence– Conclusion– Next step
Step 7
• Design visual aides
Step 8
• Add variety
Step 9
• Rehearse
Step 10
• Deliver
Step 11
• Follow up
Key activities reviewed
• Develop a plan• Define the message• Write, format and embellish• Insert supporting data and information• Revise• Practice and prepare• Deliver• Follow up
Oral Presentations
Learning
Non-verbal communication
Fears
Preparation
Media
Media Considerations
• Choose the best presentation mode – Audience– Purpose / outcome– Room size and layout– Time– Equipment
• Keep things simple
Caution - Too much of a good thing!
If font SIZESstyles
and
colors change often
thisthis may result in
Oral Presentations
Learning
Non-verbal communication
Fears
Preparation
Media
Powerpoint
Oral Presentations
Microsoft Powerpoint
Starting the Program
• Powerpoint Icon
Common Tools
• Menus
• Edit menu– Cut– Copy– Paste– Paste special
• Toolbars – View menu– Buttons
Starting a New Slide Show
• File - New– Presentations
• Autocontent wizard
• Presentation designs– Pick a look– Apply design
Objects, Fonts and Colors
• Objects
• Font– Selection– Size– Enhancements
• Color scheme– Format - Slide Color Scheme
Slide Layouts
• New slide
• Slide layout– Title– Bullet – Table– Organizational chart– Graph
Bullet Slides
• Promote / demote– Tab / shift tab
• On / Off
• Selecting bullets– Format - Bullet
• Moving bullets
Help
• Help menu– Powerpoint help – Contents and index
Views
• Slide
• Outline
• Slide sorter
• Note Pages
• Slide Show
• Master
Slide View
• General editing– Bullets– Text– Editing boxes– Sizing– Placement
• Graphic insertion/editing
• Animation settings – Builds
Slide Sorter View
• Sequence
• Duplication
• Transitions
• Rehearse timings
Output Formats• Slide show• 35 mm slides• Overheads• Audience materials
– Handouts• 2, 3 or 6 per page
– Write-up– Outline
• Notepages• Html
– Save as HTML
Slide Shows
Slide Transitions
• Slide sorter view
• Computer projection
Animation Settings / Builds
• Slide view– Objects– Animation settings– Builds
Slide Show
• Manual advance– Mouse button– Keyboard
• Pen
• Slide timings
• Projection equipment requirements
• Runtime version
• Backup plan
Remember!
• Spelling
• Style checker
• Autoclipart
Summary
• Learning
• Non-verbal communications
• Fears
• Preparation
• Powerpoint
Thank You !Thank You !