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7/28/2019 Presens Station 1
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MAM NIMRA
Presented By:
Awais Shabbir (6048)
7/28/2019 Presens Station 1
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Writing a letter can be easy if you follow a few
simple rules.
Take your time and think carefully about WHO you
are writing to.
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What are the Required Parts of a
Business Letter?
Letterhead or Heading
Dateline
Inside Address
Salutation Body
Complimentary Closing
Signature
Typists Initials Optional:
Enclosure
Attachment
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Whats in The Head ing(yourin format ion)
Single Spaced followed by fourlines
Always includes the dateAs the last entry
Business Letter(no letterhead) Your return addressOnly abbreviation is Postal Code - NJ
May include Phone#, Fax#, Email@
Date Formal Business Letter(on letterhead)Date only
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What is the Ins ide Add ress(addresseesinformation)
Persons Name, Title
Company Name/Department
Company Address Single Spaced
Followed by one blank lines (Enter Key twice)
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What is the Salutation?
(a greeting)
Dear Mr. Sloan
Dear Dr. Smith
Dear Ms. Jones Gentlemen
Dear Sir or Madam
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What is the Body?
(The actual letter)
Brief and to the point!
Strictly Business
Guideline3 paragraphs (at least)
Brief Introduction Contents - What I want
Conclusion and Thank you
Each paragraph:
Single Spaced
Followed by one blank lines (Enter Key twice)
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Complimentary Close
Sincerely,
Yours truly,
Respectfully yours, Followed by three lines (Enter Key 4 times)
After printing you will sign the letter here
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Signature
YourFull NameMr. Zeeshan Tarar
YourTitle (if appropriate)Computer Club Moderator
Followed by onelines (Enter Key tw ice) If optional parts are required
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Optional Parts
Typ ist In it ials
If your secretary typed this for you
RES/js
Enclosure
If something else is in the letter or package
Followed by onelines (Enter Key tw ice)
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What are acceptable formats for a
Business Letter?
Block
All parts are Left Justified to the margin
Modified Block
All parts Left aligned Heading, Close, Signature at
tab position 3.25
Indentation choose either No paragraph indentation
All paragraphs first line indent .5
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What are acceptablepunctuation stylesfor
a Business Letter?
OpenNopunctuation after
Salutation or Complimentary Closing
Dear Mrs. Smith
Respectfully yours
Mixed Punctuation after
Colon (:) after Salutation
Dear Sir: Comma (,) after Complimentary Closing
Sincerely,
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Software
Connections1551 Riverwalk Pensacola, FL 32507 (904) 555-4422
November 3, 2009
Mrs. Edith Neal
Pensacola High School
719 Vista BoulevardPensacola, FL 32501
Dear Mrs. Neal:
Are you and your business students in a midyear slump? Do your classes need energizing?
Software Connection has the solution to your problem.
On Friday, November 20, Software Connection is sponsoring a Soft-A-Wareness seminar for
local schools. Students will have an opportunity for hands-on experience with the latest business
software. Professional programmers will be available to answer technical and career questions.Drawings for free software will be held every hourand a free lunch will be served to all
seminar guests.
Make plans now to attend. Simply indicate on the enclosed postage-free card how many studentsyou will be bringing, and mail it by November 6. We will do the rest!
Sincerely,
Erin Higgins
President
sls
Enclosure
Example: Block/mixed punctuation
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Example: Modified Block/Open
Punctuation
Software
Connections1551 Riverwalk Pensacola, FL 32507 (904) 555-4422
November 3, 2009
Mrs. Edith Neal
Pensacola High School719 Vista BoulevardPensacola, FL 32501
Dear Mrs. Neal
Are you and your business students in a midyear slump? Do your classes need energizing?
Software Connection has the solution to your problem.
On Friday, November 20, Software Connection is sponsoring a Soft-A-Wareness seminar forlocal schools. Students will have an opportunity for hands-on experience with the latest business
software. Professional programmers will be available to answer technical and career questions.Drawings for free software will be held every hourand a free lunch will be served to all
seminar guests.
Make plans now to attend. Simply indicate on the enclosed postage-free card how many students
you will be bringing, and mail it by November 6. We will do the rest!
Sincerely
Erin HigginsPresident
slsEnclosure
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Letterhead
Software
Connections
1551 Riverwalk Pensacola, FL 32507 (904) 555-4422
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TYPES OF BUSINESS LETTER
There are different kinds of business letter, used
for different purposes. They are divided into two
types: the business type and the business to
client type. These business letters have the
same outline as a profesional letter.
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BUSINESS TO BUSINESS TYPE
Business to business types are intended for company to companycommunication.
Appreciation Letter
Thank you
Congratulations
Letter of Recognition
Letter of Reference
Recommendation
Invitation Letter
Letter of Credit
Letter of Interest
Business Memorandum
Business Letter
Donation Letter
Termination Letter
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BUSINESS TO CLIENT LETTER
Welcome Letter
Letter of Appreciation
Apology Letter
Collection Letter
Invoice Letter Template
Letter of Invitation
Marketing Letter
Rejection Letter
Business letters are more formal in writing.
http://www.google.com.pk/url?sa=i&rct=j&q=activity+word&source=images&cd=&cad=rja&docid=ypUBLAVUHZvSdM&tbnid=47K62xPnOItzBM:&ved=0CAUQjRw&url=http://www.dreamstime.com/royalty-free-stock-images-hand-word-activity-image7517659&ei=Sw6nUY-rA8XxOqytgPgN&bvm=bv.47244034,d.Yms&psig=AFQjCNE6InaNiEvtA145DaVvp0c3znGTjg&ust=1369989058014530http://www.google.com.pk/url?sa=i&rct=j&q=activity+word&source=images&cd=&cad=rja&docid=ypUBLAVUHZvSdM&tbnid=47K62xPnOItzBM:&ved=0CAUQjRw&url=http://www.dreamstime.com/royalty-free-stock-images-hand-word-activity-image7517659&ei=Sw6nUY-rA8XxOqytgPgN&bvm=bv.47244034,d.Yms&psig=AFQjCNE6InaNiEvtA145DaVvp0c3znGTjg&ust=1369989058014530http://www.google.com.pk/url?sa=i&rct=j&q=activity+word&source=images&cd=&cad=rja&docid=ypUBLAVUHZvSdM&tbnid=47K62xPnOItzBM:&ved=0CAUQjRw&url=http://www.dreamstime.com/royalty-free-stock-images-hand-word-activity-image7517659&ei=Sw6nUY-rA8XxOqytgPgN&bvm=bv.47244034,d.Yms&psig=AFQjCNE6InaNiEvtA145DaVvp0c3znGTjg&ust=13699890580145307/28/2019 Presens Station 1
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Which Letter is best for Business?
http://www.google.com.pk/url?sa=i&rct=j&q=activity+word&source=images&cd=&cad=rja&docid=ypUBLAVUHZvSdM&tbnid=47K62xPnOItzBM:&ved=0CAUQjRw&url=http://www.dreamstime.com/royalty-free-stock-images-hand-word-activity-image7517659&ei=Sw6nUY-rA8XxOqytgPgN&bvm=bv.47244034,d.Yms&psig=AFQjCNE6InaNiEvtA145DaVvp0c3znGTjg&ust=13699890580145307/28/2019 Presens Station 1
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