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Prequalification of Architect /Liaison Consultant

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PRE-QUALIFICATION CUM-NOTICE INVITING TENDER

Tenders in the prescribed formats are hereby invited on behalf of Bank of

India from the experienced Liaison Architect firms, who meet the specific qualification

requirements, as mentioned below to undertake the Liaison work and rendering the

service for obtaining an approval from NDMC and Heritage Committee.

Name of Assignment Liaison work to obtain Nocs from NDMC

& Completion Certificate for Repairs of

H2 Building at Star House Connaught

Circus ,New Delhi-110001 in

coordination with Bank architect.

Approximate area of Repairs and

renovation

10000 sft appx .The Architect cum

laison consultant should visit the site

and will prepare the estimate

Time for completing the Assignment 120 days

Tender Money Rs1000/- non refundable DD or Pay

order

Earnest Money Deposit 10,000/-( in favour of Bank of India

,Zonal Manager ) refundable DD or Pay

order

Documents can be seen &

downloaded from website www.bank

of india.co.in

From 22.10.2019 to 13.11.2019

Pre bid meeting 05.11.2019 10.a.m to 4.30p.m

Last date of submission of

Documents

18.10.2019

Opening of Technical Bids 3.30 p.m 14.10.2019

Opening of financial bids Will be communicated after screening

the Technical Bid.

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Pre-qualification Requirements:

A) Organization: Tenderer should ensure that he qualifies for all the items of

the Assignment of his own or through his affiliate Associate. Offers that seek to be

qualified for only some of the items of the Assignment will be summarily rejected.

The details of Organizational set up of the agency shall be provided along with their

bid. The participating Organisation shall have fully fledged Branch Office in Delhi/

NCR Noida/ if, they are based out of if they are based out of Delhi ,Noida .

B) Experience & Resources: a) shall have capability to execute the following:

i. Liaison work to obtain development permissions and occupancy certificate for

construction of Repairs and Re jacketing work in coordination with Bank architect. ii.

Should have qualified & trained personnel. iii. Liaison Architect to obtain statutory

approvals / permissions from various authorities like, NDMC , Heritage work and

carried out similar type of jobs at least one work .

Financial capability:

a) should have satisfactorily completed three similar assignments, one of

these should be in Central Government/Central Autonomous Bodies/ Central PSUs,

each for an institutional project having built up area not less than 500 Sqm; or two

similar assignments each for an institutional project having built up area not less than

726 Sqm; or one similar assignments for an institutional project having built up area

not less than 970 Sqm, during the last five years ending March 31, 2019

b) should have average annual turnover of Rs. 50 Lakhs from Architectural,

Engineering consultancy & Liaisoning services contracts during the last five years

ending March 31, 2019, Should not have incurred loss in more than two years during

the last five years and financial net worth of the tenderer should not be negative.

c) Should have a minimum Bank Solvency of Rs. 4.00 lakhs from Scheduled

Banks / Nationalized bank. d) should not be under liquidation, court receivership or

similar proceeding

Bank of India propose to carryout retrofitting work at Star House ,H2 Building

,Connaught Circus.

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The scope of work would involve to draw the existing layout ,section

,elevation ,perspective view, estimate of repairs and re-jacketing .

Coordination with the NMDC Officials for obtaining the approval

towards repairs and renovation work .

Design and Supervision of existing building from to time till hand over

the repairs /retrofitting work .

On line Submission of plan ,section elevation, perspective view and

other relevant document such as affidavit ,heritage performa, Indemnity

bond.

Preparation of repairs /retrofitting estimate /tender document RFP

Preparation of existing layout of Heritage building and get the duplicate

Sanctioned copy of same from LDO .

Preparation of structural drawing indicating the structure should be

strengthen for occupying the load occupants.

Appointment of sub consultant Structural Engineer within the

prescribed fees quoted in the tender and to submit the stability

certificate for obtaining an approval from the concerned bodies. NDMC.

The consultant should engage the structural engineer for carrying the rebound test for the stability certificate report.

Ultrasonic Pulse Velocity and Core Extract for Compressive Strength Test.

Proposals for consideration by the Heritage Conservation Committee

shall be accompanied by drawings and documents/materials

as indicated below :-

(a) Site Plan, layout plan, parking plan of development/redevelopment of the area at an appropriate scale (in duplicate) clearly indicating the existing area, all repairs and additions. The changes must be shown in red color including any alternation proposed in the landscape. (b) Three-dimensional model on presentation showing land-scaping, existing monuments/ruins, if any, and general traffic system also showing development/structures in the vicinity/surroundings with their height and distances from the proposed site at an appropriate scale.

(c) Location plans/site plan indicating important roads or landmarks so as to clearly identify the site.

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(d) Landscape plans of the project - Building drawings of proposals should be accompanied by landscape plans, identifying clearly the soft areas and hard areas for parking, play areas for children in different age groups, sites for planting trees and the particular tree species, the street furniture and external light fittings, surface drainage system and the design of the boundary walls along with location of gates and their design. Landscape plans must provide the original landscape with details of original species and materials.

The scope of the architect shall include but not to be limited to integrating the

green features, associated liaison, preparation and submission of all report, drawing

and all other document as may be required and incorporating necessary changes or

making modification in the existing design based on inputs received from the

concerned regulatory .

The Architect shall engage structural engineer who will be responsible for getting

the detailed structural retrofitting work for stability certificate duly vetted by the

structural engineers for the consideration of NDMC Authority.

The Architect shall maintain organisation/governance structure to the

specification of the authority in order to ensure effective rendering of the scope of

services.

The Architect shall engage structural engineer who will be responsible for getting

the detailed structural retrofitting work for stability certificate duly vetted by the

structural engineers for the consideration of NDMC Authority .

The Architect shall maintain organisation /governance structure for the

satisfaction of the authority in order to ensure effective rendering of the scope of

services.

The comprehensive architectural and allied services will be prevailed by the architect

in the following stages.

a) Preparation of drawing /structural drawing /Tender document

b) Calculation of existing load for submission of stability certificate

c) Execution of repairs /retrofitting work .

Statutory approval stage.

Prepare and submit reports/drawing /submission necessary for statutory approval

and ensure compliance as applicable .

Obtaining all statutory approval from all the local authorities including associated

liaisoning .

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Execution stage

Assist the authority –heritage /Executing agency to approve samples of various

materials indicated in the tender items and components.

Visit the site of work at intervals to inspect and evaluate the construction work .

Assist the authority /Executing agency in the issue of Certificate of completion of

works whenever required by the authority /executing agency .

Other than the required key personnel the consultant should engage other

architect structural designer ,liaison Architect for successful completion of project

with prior approval from Bank of India .

The following condition would apply .

a) A full time civil engineer shall be positioned at the site to coordinate the repairs

/retrofitting work & measure the comprehensive strength of concrete and other

related strengthening work till the tender for execution is awarded.

b) Principle Architect /liaison Architect shall attend periodic site meeting and work

progress review meeting as requested by Bank Architect /Officials.

c) Only one Curriculum vitae (cv) may be submitted for each position and relevant

experience which is similar to the project must be demonstrated using the formts

set out in section III & Documentary evidence provided .Signed and dated CV by

the proposed key professional skill staff must be provided.

d) No alternative to key professional staff can be proposed .

e) It is to be noted that in any case ,principle Architect of the project cannot be

substitute only completed project experience would be considered for

evaluation.

f) A good working knowledge of English is essential for Key Professional .

g) The task will be supported by the entire required professional for the successful

completion of project.

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LETTER INVITING OFFER

Ref. No.: _____________ Date: ________

To:

M/s____________________

…………………………. …………………………..

Sub: Appointment of Architect cum Liaison Consultant for obtaining Repairs

and Retrofitting work permission from NDMC & Heritage Committee.

Proposals are hereby invited in the prescribed form on behalf of Bank of India

,Zonal Manager for the following Assignment:

(i) Name of Assignment Liaison work to obtain permissions &

completion Certificate for Repairs of H2

Building at Star House Connaught

Circus,New Delhi-110001 in

coordination with Bank architect.

(ii) Approximate area of repairs (About 1000 sqmt) approximately

& retrofitting work construction

iii) Time for completing the Assignment 120 days approximately

iv ) Tender Money Rs.1000/- None refundable

iv) Earnest Money Deposit -Rs.10000/- Refundable

v) Sale of Tender From 22.10..2019 to 13.11.2019

vi) Date of pre-bid meeting 05/11 /2019 Up To 3.30 PM

vii) Date & time of submission 13.11..2019

of Technical bids, Credential documents

& Financial bid on website

viii )Opening of Tender Papers (Technical bid) 14.11..2019

Ix )Opening of financial bids Will be communicated after

screening the Technical Bid.

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Desirous Architect cum Liaison Consultants may view and download the

Tender Document from the website www.bankofindia.co.in . between 10:00 hrs on

22/10/2019 & 17:00 Hrs on 13/11/2019 against non-refundable Demand Draft ,

Tender Money in favour of M/s Bank of India ,Payable at New Delhi..

2. Alternatively the applicants can view the application from the web site

www.actrec.gov.in. Tender cost shall not be accepted in any other form. The DD

shall be submitted in a sealed envelope super scribed as Tender Money and EMD .

The application without Tender Money /EMD will not be considered for short listing.

Proposals shall not be used for any other purpose and shall be kept confidential. It

will be obligatory on your part to return these documents and drawings at the time of

opening of the Proposals regardless of your making the bid or not.

3. The Proposals must accompany an Earnest Money Deposit (EMD) for the

amount indicated above, in the form of Demand Draft/ Fixed Deposit Receipts/ Pay

Order Receipt, drawn in favour of Bank of India ,Zonal Manager . Earnest money

/Tender Money and the Proposals shall be kept in separate sealed covers with name

of Assignment and tender notice number clearly written on top of envelopes. In case

the earnest money is not deposited or is not in order, then the Proposal will not be

considered further.

4. In the event of your receiving the Liaison Contract, you will have to deposit

Performance Guarantee (P G) @ 5% of the Contract value. PG can be paid in the

form of Demand Draft / Bank Guarantee of the scheduled bank by the Consultant

valid up to 120 days beyond completion period of consultancy. In addition You will be

required to deposit an amount equal to 2.0% of the contract Value as Security

Deposit ( S D) or it can be recovered from the Consultant's running bill @ 2.5% of

the bill value till the full amount of Security Deposit is built up. EMD deposited at the

time of submission of proposal will be refunded on receipt of S.D. Amount kept under

PG & SD shall not bear interest and same shall be returned to Consultant after

satisfactory completion of the defect Liability period of the Construction Contract

Bank of India ,Zonal Manager does not bind himself / herself to accept the

lowest Proposal and reserves the right to reject any or all Proposals received without

assigning any reason. The Proposals, which are incomplete and have not addressed

or fulfilled the requirements specified in Tender Document, are liable for rejection.

Thanking you, Yours Sincerely,

Zonal Manager

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INFORMATION TO CONSULTANTS/ ARCHITECTS

1. INTRODUCTION

1.1 The Client named in the "Data Sheet" will select a Liaison Architect firm among

those firms who obtain the tender documents and submit their bid after fulfilling the

qualification criteria and qualifying accordance with the method of selection indicated in

the Data Sheet.

1.2 Architect cum Liaison Architect are invited to submit a Technical Proposal &

Financial Proposal for consulting services required for the Assignment named in the

Data Sheet. The proposal will form the basis for future discussions and ultimately, a

contract between the Client and the selected firm.

1.3 The liaison Architect liaises between their Bank architect at Zonal Office , and

Government / local bodies i.e NDMC & Heritage Committee ,New Delhi to get periodic

permission from NDMC and heritage for the commencement of Repairs and retrofitting

work including all other necessary approvals/ permissions etc. and obtain the final

completion certificate of the building.

1.4 The Assignment will be implemented in accordance with the phasing indicated in

the Data Sheet. When the Assignment includes several phases, continuation of

services for the next phase will be subject. to satisfactory performance of the previous

phase, as determined by the Client.

1.5 Architect cum Liaison consultant must familiarize themselves with the local

conditions and take these into account in preparing the proposals. To obtain firsthand

information on the Assignment and on the local conditions, Liaison Architect are

encouraged to pay a visit to the Client before submitting a Proposal and attend a pre-

proposal conference as specified in the Data Sheet. Consultants should contact the

officials named in the Data Sheet to arrange for their visit or to obtain additional

information on pre proposal conference. Architect cum Liaisoning Consultant should

ensure that the Client's officials are informed of the intended visit in adequate time to

allow them for making appropriate arrangements.

1.6 The Client will provide the inputs specified in the Data Sheet and make available

relevant project data, reports, design basis information etc.

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1.7 It will be obligatory on your part to sign the Proposals for all components/parts. You

shall enclose the power of attorney for the person signing the bid.

1.8 Consultants may note that the costs incurred in the preparation of the Proposal

and subsequent discussions including a visit to the Client's office or proposed

location(s) connected with the assignment, are not reimbursable, and for which the

Client is not bound to accept any claim.

1.9 Financial statements must show the latest available seven years' data certified

by duly certified by Charted Accountant.

1.10 Your Proposal shall provide a definitive answer to the following questions:

i) i. Has your firm during the last seven years:

a) Default on a contract?

b) Been declared bankrupt?

c) Assigned a contract for the benefit of creditors?

d) been a party to litigation involving the non-payment on account of wages,

materials, equipment or supplies?

ii. If the answer to any of the above questions is 'yes', an explanation of the

circumstances and disposition shall be given. Any incorrect or false information will

lead to disqualification or cancellation of contract forthwith.

iii. You are required to indicate whether within the preceding five years they( the firm)

have ever been debarred, suspended, or otherwise prohibited from contracting with any

Central/State, or other governmental agency or entity. You shall also inform whether

within the last ten years they (including any joint venture partner) have been charged

with, or convicted if any serious crime or felony.

1.11 Information or the replies to the questions should be complete in all respects. In

case the information or the reply is 'Nil' or 'Not Applicable' etc. the same should be

invariably mentioned as such.

1.12 Architect cum Liaison Consultant informed that in order to avoid conflict of

interest situations, any firm providing goods, works or services with which you are

affiliated or associated is not eligible to participate in bidding for any goods, works or

services resulting from or associated with the project of which this Assignment forms

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part. You should clarify your situation in that respect with the Client before preparing

the Proposal.

2. CLARIFICATION & AMENDMENT OF TENDER DOCUMENT

2.1 Architect cum Liaison consultant may request a clarification on any of the

Documents furnished to them with the tender up to the number of days indicated in

Data Sheet, before the Proposal submission date. Any request for clarification must be

sent in writing by e-mail or speed post to the Client's address indicated in the Data

Sheet. The Client will respond by e-mail or speed post to such requests and copies of

the response (including an explanation of query but without identifying the source of

enquiry) will be sent to all invited Liaison Architect who intend to submit the Proposal.

2.2 At any time before the submission of Proposals, the Client may, for any reason,

whether at its own initiative or in response to a clarification requested by an invited

consulting firm, modify the Documents, furnished with the tender, by amendment. The

amendment will be notified in writing bye-mailor speed post to all invited consulting

firms and will be binding on them. The Client may at its discretion extend the deadline

for the submission of Proposals.

3. PREPARATION OF PROPOSAL

3.1 Architect cum Liaison Consultant shall submit, a Technical Proposal and a

Financial proposal, written in the language specified in the Data Sheet.

Technical Proposal

3.2 Liaison Architect is expected to examine all terms and instructions included in the

Documents furnished with Tender. Failure to provide requisite information may result in

rejection of Proposal. 3.3 While preparing the Technical Proposal, the bidder must give

particular attention to the following:

i. Liaison Architect should have requisite expertise while making the offer. In case,

as permitted in Data Sheet, the firm considers that it does not have all the expertise for

the Assignment, it may obtain such expertise by associating with individual consultant

(s) and other associates, as appropriate. These associations shall be subject to the

approval of the Client. Consultant may or may not associate with other Consultants

invited on this Assignment as indicated in Data Sheet.

ii. Sub-contracting, if any, shall be indicted in the proposal, which may subject to the

limitations as mentioned in Data Sheet.

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iii. The estimated cost of construction or work for which the Liaison assignment is

sought as well the time to complete the Assignment is stated in the Data Sheet.

Financial Proposal may be in accordance with this. However, the Liaison Architect to

note that financial proposal shall not be linked to the indicated cost of work or project in

any way.

iv. The key professional staff, listed in the offer, shall be available for the entire

duration of the execution of the Assignment. These shall preferably be the permanent

employees of the firm or have an extended and stable working relation with it.

v. Proposed staff must have relevant educational qualification and experience,

preferably under conditions similar to those prevailing at the locations of the

Assignment.

vi. No alternative to key professional staff may be proposed and only one curriculum

vitae (CV) may be submitted for each position. The firm‟s personnel shall have a good

working knowledge of English.

3.4 Technical Proposal should provide the following information, but not limited to,

using the attached Standard Formats (Section - 3):

i. A brief description of the Liaison Architect organization and an outline of recent

experience on assignments of a similar nature. For each assignment, the outline should

indicate, inter alia, the profiles and names of the staff provided, duration of assignment,

contract amount and firm's involvement.

ii. Any comments or suggestions on the scope of work & services, documents and

details made available with this tender, as well on the facilities to be provided by the

Client.

iii. A description of the methodology (work plan), which the Liaison Architect

proposes to employ in performing the Assignment, duly illustrated with bar charts of

activities, Critical Path Method (CPM) or Project Evaluation and Review Technique

(PERT) or any other type of graphics.

iv. The composition of the proposed staff team by specialty, the tasks which would

be assigned to each and their timing;

v. Curricula Vitae (CV) recently signed by the proposed key professional staff and

countersigned by an authorized officer of the Consultant. Key information should

include: years with the firm/entity and degree of responsibility held in various

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assignments during the last ten years; vi. Details of specific experience/

expertise/information asked for in the Data Sheet; vii. Confirmation/ submission on

salient technical conditions mentioned in Tender Document. viii. List of Engineering &

Management software and workstations, office space etc. available with the firm, which

the Consultant proposes to employ on this Assignment: ix. List of current commitments

(staff-months)with any of the Units/ Autonomous Institutions/ PSUs

3.5 The technical proposal shall not include any financial information.

Financial Proposal

3.6 In preparing the Financial Proposal, Liaison Architect is expected to take into

account, besides technical requirements, commercial conditions specified in the Tender

Document. The Financial proposal should follow, but not limited to, Standard Formats

(Section -4).

3.7 The amount/ rates quoted in the Proposal shall be both in figures and words.

Cost shall be expressed in Indian Rupees only.

3.8 The Financial Proposal, shall be all inclusive; and should cover, but not be limited

to, remuneration for staff (in the field and at headquarters), gratuity, provident fund,

travel assistance, out of pocket expense (per diem), overheads, profits,

accommodation (housing), transportation (for mobilization and demobilization),

communication, equipment (vehicles, office equipment, furniture, consumable etc.),

printing of documents, surveys, training. The Financial Proposal shall also include the

tax Liability and cost of insurance of Consultants' firm and his personnel specified in

Data Sheet. 3.9 The Financial Proposal should consider the mode of payment as

specified in Data Sheet.

4. SUBMISSION, RECEIPT & OPENING OF PROPOSALS:

4.1. The original copy of the Technical Proposal and Financial Proposal must be

prepared in indelible ink. The proposals contain no inter-lineation or overwriting except

as necessary to correct errors made by the Consultants themselves. Any such

corrections must be initialed by the person or persons signing the Proposals.

4.2. An authorized representative of the firm must initial with stamp &sealon all

pages of the Proposals. The representative's authorization to be confirmed by a written

power of attorney accompanying the Proposals.(Copy of Power of Attorney in favour of

the authorized representative to be enclosed with the bid.) 12

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4.3. For each Proposal, the Consultant shall-prepare number of copies indicated in

the Data Sheet. Each Technical Proposal and Financial proposal should be marked

'Original'.

4.4. The original proposal of the Proposals shall be placed in a sealed outer

envelope which will bear the address and information indicated in the Data Sheet. This

outer envelope will include two separate envelopes, one clearly marked "Technical

Proposal" and one clearly marked "Financial Proposal".

4.5. The completed Technical Proposal and Financial Proposal must be delivered at

the submission address on or before the time and date stated in the Data Sheet. Any

proposal received after closing time for submission will not be considered.

4.6. The Proposal must be valid for the number of days stated in the Data Sheet from

the date of its submission during which you must maintain the availability of the key

professional staff proposed for the Assignment. The Client will make its best effort to

conclude the Proposal evaluation process within this period. If the Client wishes to

extend the validity period of the Proposals, Consultant has a right to extend or not to

extend the validity of their Proposals.

4.7. After the deadline for submission of proposals, the Technical Proposal will be

opened by the Client's evaluation committee in the presence of all attending

bidders/their representatives. Financial Proposal shall remain sealed until the technical

evaluation of all the proposals is complete.

5. EVALUATION OF PROPOSALS

5.1. A two-stage procedure will be adopted in evaluating the proposals: i) technical

evaluation, which will be carried out prior to opening any financial proposal; and ii)

financial evaluation. Each firm will be ranked using a combined technical and financial

score. Technical Proposal

5.2. The evaluation committee or team appointed by the Client will evaluate the

proposals on the basis of their responsiveness to the requirements specified in Tender

Document, applying the evaluation criteria, sub-criteria and point system specified in

the Data Sheet. Each responsive proposal will be attributed a technical score (St.). A

proposal shall be rejected at this stage if it does not respond to important aspects of the

tender requirements or if it fails to achieve the minimum technical score set out in the

Data Sheet. Financial Proposal

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5.3. After the evaluation of Technical Proposals, the Client shall notify the date, place

and time set for opening of Financial Proposals. The notification may be sent by e-mail,

or speed post.

5.4.The evaluation committee or team will determine if the Financial Proposals are

complete i.e. whether they have costed all items of the corresponding Technical

Proposal, if not the Financial bid will be rejected.

5.5. The lowest Financial Proposal will be given a financial score for 100 points. The

Applicants will be allotted score relative to the score of Applicant with lowest quote,

which will be as below:

Fs = 100 x FL/F

Where:

Fs = The financial score of the Financial Proposal being evaluated

FL = The price of lowest priced Financial Proposal

F = The price of Financial Proposal under consideration

The score of technical proposals would be given 70% weightage and that of the

financial proposals would be given 30% weightage. The weighted total score of both

the Technical and Financial proposals shall be used to rank the Applicants.

Total Score = 70% x Ts + 30% x Fs

The first ranked Applicant is eligible for award of the work.

6. DISCUSSIONS PRIOR TO AWARD OF CONTRACT

6.1 Prior to the award of contract, the Client will notify the successful bidder whose

proposal scored the highest combined score (technical+financial) and invite him to

discuss the Contract. Discussions will be held at the address indicated in Data

Sheet and the aim is to reach an agreement on all the points.

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6.2 The discussions may include the proposed methodology (work plan), staffing,

quality system and any suggestions made by the firm for expeditious completion of the

Assignment. Agreement must then be reached on the final requirements on terms of

reference, the staffing and bar charts, which will indicate activities, staff periods in the

field and in the home office, communication, logistics, reporting etc. Special attention

will be paid to define clearly the inputs required from the Client to ensure satisfactory

completion of the Assignment. The agreed work plan and other terms of reference

will then be incorporated in the 'Description of Services' and shall form part of the

Contract.

6.3 The financial discussions may include clarifications, if any, on taxes, levies

and other such charges considered in the proposal. Some of the special conditions

of contract may be discussed.

6.4 Having selected Liaison Architect, among other things, on the basis of an

evaluation of proposed key professional staff, total staff deployment as well as

availability of requisite facilities/ resources, the Client will require assurances that

these shall be actually available. If this is not the case and if it is established that key

staff, facilities and resources which were offered in the proposal were, not actually

available, the firm may get disqualified.

7. AWARD OF CONTRACT

7.1 The Contract will be awarded, after obtaining requisite approvals from the

Competent Authority, based on completion of successful discussions.

7.2 On award of the Contract, the Architect cum laisioning Consultant shall

commence the Assignment on the date and at the location specified in the Data

Sheet. A co-ordination procedure shall also be established and name of the

accredited representative of the Liaison Architect who would be responsible for

taking instructions from the Client/Bank architect shall be communicated.

DATA SHEET

(Information to Architect cum Liaison Consultant )

1. The name of the Client: Bank of India ,Zonal Office under the administrative

control of NBG North-I.

2. The name of the Assignment: Architect cum Liaison Consultant work to obtain

development permissions for Liaison work to obtain permissions from NDMC

/Heritage Committee for Repairs and Retrofitting work situated at H2 No.

Building , Connaught Circus in coordination with Engineer-In-Charge, and Bank.

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3. The objective of the Assignment is: To provide complete Liaising Services

pertaining to obtain permissions from NDMC and Heritage towards Repairs and

Retrofitting work such as completion certificate having stability certificate

including all other necessary approvals/ permissions etc. required for the project.

The address for requesting clarification is “Officer-in-charge, Premises

Department , 2nd floor ,H2 Building ,Star house ,Connaught Circus ,New Delhi.

Specific experience/ expertise/ additional information to be provided by the

Liaison Architect are:

4. The Architect Cum Liasoning Consultant shall submit all forms and all

documents for registration of Licensed Structural Engineer, Architect, and

Licensed Plumber etc. with local bodies for obtaining the appropriate approval.

Financial proposal should be on Total Value of Work in Indian Rupees only.

5. GST liability, insurance description or reference to Documents:

The Liaison Architect and his personnel shall pay the taxes and other

impositions levied under existing, amended or enacted laws during the period of

the Assignment. The Liaison Architect shall cover employer’s liability

compensation insurance for his or his sub Consultants‟ personnel in accordance

with the provisions of relevant applicable laws.

6. The payment is proposed to be made on the basis of milestones achieved or

deliverables received during the course of working on the Assignment. The

proposed milestones/ deliverables for this purpose are included herewith.

7. The number of copies of the Proposals: Two (One in original Format and one

photo copy)

a) The address for obtaining tender documents, pre-bid Clarification/information

and submission of bid: Officer-in-Charge, The date and time of Proposal

submission are: 18.09.2019

c) Financial Proposal must remain valid for 180 (days) from the date of

submission of bid.

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8. The points given to evaluation criteria are:

PRE-QUALIFICATION PART-1- 100 points.

ATTRIBUTE - A.: ORGANISATION. . . .. . . . . . . . . . . . . . . . . . 30 Points

Sr

No

Organization set up & Office Locations Form " E” 5 Points

1. In-House Service for Assignment Form "F” 10 Points

2. Associates related to the Assignment and their

Experience Form "G”

5 Points

3. Qualifications and Competence of the Key

Technical Personnel for the Assignment Form

"K” Firm shall meet the requirement as per the

table under Form “K”–“minimum required

experience of the proposed key staff and number

of staff to be deployed for the project

5 Points

4. a) Architects 4 points

(b) Civil & MEP Engineers 6 Points

10 Points

Total 30 points

ATTRIBUTE –

B. EXPERIENCE.--------------------------------------------------------------- 50 Points

B1

Experience in similar nature completed of Work for an institutional project during last five years Form “B”: a) one similar assignments for an intuitional project spread not less than an area of 9700 Sqft

b) two similar assignments each for an intuitional project spread not less than an area of 7260 Sqft or

c) three similar assignments, spread not less than an area of 4850 Sqft

At least one of the above projects shall be for Government/ Semi Government/ Government Undertaking/ Government Autonomous

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Performance of Works : Performance of work is evaluated w.r.t.:-

Attribute-1- Quality of work : Total points = 5

1. Excellent 5 Points

2. Very Good 3 points

3. Good / Satisfactory 2 points

4. Average 1 points

20 points

5 points

Attribute-2- Technical Proficiency.: Total points = 5

1. Excellent 5 Points

2. Very Good 3 points

3. Good / Satisfactory 2 points

4. Average 1 points

5 points

Attribute-3- Resourcefulness : Total points = 5

1. Excellent 5 Points

2. Very Good 3 points

3. Good / Satisfactory 2 points

4. Average 1 points

5 points

Attribute-4- General Behaviour : Total points = 5

1. Excellent 5 Points

2. Very Good 3 points

3. Good / Satisfactory 2 points

4. Average 1 points

5 points

Totals 50 points

ATTRIBUTE - C. FINANCIAL CAPABILITY . . . . . . . . . . . . . . . . . . . 20 Points

1 Average annual turnover (gross 10 points

2 Net profit 5 points

3 Not under liquidation, court receivership or similar proceedings.

5 points

Total 20 points

19

Note: -

a) Evaluation Criteria in general

(i) 70% marks for meeting minimum eligibility

(ii) 100% marks for twice the minimum eligibility criteria or more

(iii) in between (i) & (ii) on pro rata basis.

b) The TMC, however, reserves the right to restrict the short listing of firms to

any number deemed suitable by it.

c) The applicant must secure Sixty percent in each of criteria but min. 70% in

aggregate

d) Initially the points will be given based on the documentary evidence as Part-1

e) The Financial bid of only those Consultants who secures minimum 70% in

aggregate of Part-1 will be opened.

f) Assignment is expected to commence:

20

STANDARD FORMATS FOR PREPARATION OF TECHNICALPROPOSAL

(1) Technical proposal submission form

(2) Firm's references

(3) Team composition & assigned task

(4) Format of Curriculum Vitae of proposed key professional staff

(5) Profession Experience of Key persons

(6) Activity (work) schedule

(7) Particulars of assignment in hand

(8) Particulars of litigation history

(9) Financial Information

(10) Details of all works of similar nature of Assignment completed during the last

Five Years.

(11) performance report of works referred to in Form 3 N

(12) Organizational structure.

(13) Details of Proposed Associate service –if any

(14) Certificate of Ethical Purchase

(15) Certificate of Council of Architecture /Structural Engineers

21

TECHNICAL PROPOSAL SUBMISSION FORM

(On the letter Head of the bidder) [Location, date]

TO :

(Name & Address of Client)

__________________________

__________________________

________________________

Sir:

Subject: Liaison Architect Service for Repairs and Retrofitting work for

Star House ,at H2 Building ,Connaught Circus, Bank of India .

Having gone through this RFP Document and the general condition of contract

and having fully understood the scope of work for the project as set out in the RFP We are pleased to inform that we would charge Total consultancy inclusive of all out of pocket expenses ,site visit expenses of travel documentation ,communication & local offices expenses ,excluding GST incurred by consultants for carrying out the services envisaged in this RFP document 7 Draft contract.

We have reviewed all the terms and condition of the RFP and undertake to abide by all the terms and condition contained therein we hereby declare that there are and shall be no deviation from the stated terms in the RFP document .

Your s faithfully,

Signature_______________

(Authorized Representative)

Full Name_______________

Designation______________

Address_________________

22

FIRM‟S REFERENCES

Relevant services carried out in the last five years that best illustrates

qualification for the tendered Assignment.

The following information should be provided in the format below for each

reference assignment (similar to the tendered work) for which your firm, either

individual as a corporate entity or as one of the major companies within an

association, has been primary responsible to render the Services

Assignment Name: Country :

Location within Country No. of Profession staff by your Firm

Name of Client

Address: (With Name, Telephone & Fax Nos. of contract person)

No. of professional staff months

Start Date (Month/year)

Completion Date : (Month/ Year

Name of Associated Firm(s) if any:

No. of months of Professional Staff provided By Associated

Name of Senior Staff (Project Manager/Coordinator, Team Lead) involved and functions performed:

Narrative Description of Project

Description of actual services provided by Professional Staff:

Signature of Liaison Architect

23

2. TEAM COMPOSITION & TASK ASSIGNMENTS

Sr.Technical / Managerial Staff

Sr no Name Year of Experience

No of years with your firm

Position Task

1.

2.

3.

4.

5.

6.

7.

Support staff

Sr no Name Year of Experience

No of years with your firm

Position Task

1.

2.

3.

4.

5.

6.

7.

Format of Curriculum Vitae (CV) for proposed key staff

ProposedPosition:

________________________________________________________

Name of firm:

______________________________________________________________

Name of staff:

_____________________________________________________________

Profession:

_________________________________________________________________

Date of Birth:

_______________________________________________________________

Years with Firm: ____________

Nationality: ________________________

Membership of professional societies:

___________________________________________________

24

Detailed tasks assigned:

_____________________________________________________________

Key Qualifications:

(Give an outline of staff member's experience and training most pertinent to tasks on

assignment. Describe degree of responsibility held by staff member on relevant

previous assignments and give dates and locations. Use up to half a page).

Education:

(Summarize college/university and other specialised education of staff member, giving

names of the institutes, dates attended and degrees obtained. Use up to a quarter

page).

_____________________________________________________________________

Employment Record

(Starting with present position, list in reversed order, every employment held. List all

positions held by staff member since graduation, giving dates, names of employing

organisation, title of positions held and location of assignments. For experience in last

ten years, also give types of activities performed and TMC references, where

appropriate. Use up to three-quarters of a page).

Present assignment:

Expected date of completion of present assignment in Hand, if applicable.

Languages:

(Indicate proficiency in speaking, reading and writing of each language by “excellent”

“good”, “fair” or “poor”)

Certification:

I, undersigned, certify that to the best of my knowledge and belief, these data correctly

describe me, my qualifications and my experience.-

Date ------------- (Day /Month/Year)

(Signature of the staff member & Authorised representative of the firm)

25

3. PROFESSIONAL EXPERIENCE OF KEY PERSONNEL

Sr no Parameter Detail

1. Name

2. Date and place of birth:

3. Nationality:

4. Martial Status

5. Address (phone/fax/email)

6. Education

i) Institutions

ii) From (month/year)

iii) To month/year

7. Degree

8. Language Known

9. Language skills: Indicate on scale of 1 to 5

10 (1 –excellent 5 –basic

11. Membership of professional bodies

12. Other skills(e.g .Computer literacy etc.

13. Present position

14. Years of professional experience

15. Key qualifications

26

4. ACTIVITY (WORK) SCHEDULE

(1st, 2nd, 3rd … are month from the start of Assignment)

Month wise programme (in the form of Bar chart) For Entire period of liaisoning

Sl No Item of 1st 2nd 3rd 4th

5th Activities/ work

27

5. PARTICULARS OF ASSIGNMENT IN HAND

Provide information about all projects in progress, including those where the firm has received a

letter of intent, but a formal contract has not yet been awarded. The list shall also include separately

the Assignments in hand for the Units/PSU‟s of DAE

Sr no Name & Brief Detail of the Assignment

Value of Assignment

Name & Address of Contact Person with Telephone/ fax no & E-mail.

Completion period

Present stage of work with reason for delay (if any)

(1) (2) (30 (4) (5a) (5b) (6)

6. PARTICULARS OF LITIGATION HISTORY

Name of the Consultant_________________________ Consultant, including Associate should provide information on any history of litigation or arbitration

resulting from contracts executed in the last ten years or currently under execution, as required in this

pre-Qualification document.

Year Client Cause of Litigation

Matter under dispute

Award FOR or AGAINST the Applicant

Amount

28

FORM “A” 7. FINAICIAL INFORMATION I. Financial Analysis - Details to be furnished duly supported by figures in balance sheet/profit and loss account for the last five years duly certified by the Chartered Accountant, as submitted by the applicant to the Income Tax Department (copies to be attached).

Particulars 2014-15 2015-16 2016-17 2017-18 2018-19

Gross Annual turn over on Liasion Architect work (in Lakhs)

i) Profit /Loss

ii) Certified by

II. Financial arrangements for carrying out the proposed work.

III. Copy of the PAN card

IV. Copy of TIN / GST Tax No :

V. The following certificates are enclosed:

(a) Current Income Tax clearance Certificate/Profit & Loss account

(b) Solvency Certificate from bankers of Applicant for minimum Rs. 4.00 lakh

Signature of Chartered Accountant with seal Signature of Applicant(s)

FORM “B”

29

8. DETAILS OF ALL WORKS OF SIMILAR NATURE OF ASSIGNMENT COMPLETED DURING THE LAST FIVE YEARS ENDING LAST DATE OF PREVIOUS MONTH OF NOTICE.

SIMILAR NATURE OF ASSIGNEMENT COMPLETED

SR NO

Description 1 2 3

1. Name of work /project and location

2. Name & Address of Employer/ organisation

3. Cost of work in Rs. Crores (or built up area in case of foreign consultants)

4. Date of commencement as per contract

5. Stipulated date of completion

6. Actual date of completion

7. Litigation /arbitration pending /in progress with details*

8. Name and address/ telephone number of officer to whom reference may be made

9. Remarks / Scope of consultancy contract

**Indicate gross amount claimed and amount awarded by the Arbitrator

Signature of Applicant(s) with date & seal

FORM “D

30

Sl No

DETAIL

INFORMATION

Name of work/Project & Location

Agreement No

Estimated Cost

Tendered Cost

Date of start

Date of Completion (i)Stipulated date of completion (ii)Actual date of completion

Amount of compensation levied for delayed completion, if any.

Overall performance of the Liaison Architect

Very Good / Good / Fair/ Poor

Dated: Executive engineer or

equivalent

Note:-Certificate for each work completed/under execution shall be obtained in the

above format

31

FORM “E”

10. ORGANISATIONAL STRUCTURE

1. Name & Address of the applicant:

Points Attributed

2. Telephone No./Telex No./Fax No/Email/ Website

3. Legal status of the applicant (attach copies of original document defining the legal status) i. An individual ii. A proprietary firm iii. A firm in partnership iv. A limited company or Corporation

2.0 3.0 4.0

5.0

4. Particulars of registration with various Government bodies (attach attested photocopy

Organisation /Place of registration

Registration No.

5. Names and Titles of Director & Officers with designation to be concerned with this work:

6. Designation of individuals authorised to act for the organisation.

7. Was the applicant ever required to suspend assignment for a period of more than six months continuously after you commenced the assignment? If so, give the name of the project and reasons of suspension of work.

8. Has the applicant or any constituent partner in case of partnership firm, ever abandoned the awarded work before its completion? If so, give name of the project and reasons for abandonment.

9. Has the applicant, or any

32

constituent partner in case of partnership firm, ever been debarred / black listed for tendering in any organisation at any time? If so, give details.

10 Has the applicant or any consultant partner in case of partnership firm, ever been convicted by a court of law? If so, give details

11 In which fields of Consultancy assignment the applicant has specialisation and interest?

12 Details of Association/tie-ups with Indian Partner [in case of Foreign Consultancy firm]

13. Details of Association/tie-ups with Foreign Partner [in case of Indian Consultancy firm]

14. Any other information considered necessary but not included above.

33

FORM 'F' DETAILS OF AVAILABLE IN-HOUSE SERVICE

Sr no

IN HOUSE SERVICE

AVAILABILITY OF SERVICE (STRIKE OUT WHICHEVER IS NOT AVAILABLE)

Points attributed Total 10 Points

1. ARCHITECTURAL-CIVIL

YES / NO

2 Point

2. STRUCTURAL ENGG

YES / NO

1.5Point

3. PUBLIC HEALTH ENGINEERING

YES / NO

1 Point

4. ELECTRICAL YES / NO 1 Point

5. Interior Yes /NO 1Point

6. INFRASTRUCTURE FOR OBTAINING

3.5 Point

Repairs /retrofitting work

Water connection

Sewerage connection

Heritage permission

Other Clearances as applicable.

34

FORM'G'

DETAILS OF PROPOSED ASSOCIATE SERVICE IF ANY

PROPOSED ASSOCIATE FOR

NAME & ADDRESS OF ASSOCIATE PROPOSED

YEARS OF EXPERIENCE

YEARS OF ASSOCIATION WITH THE PRIME CONSULTANT

Points attributed Total 5 Points.

ARCHITECTURAL-CIVIL

1 point

STRUCTURAL ENGG

1 point

PUBLIC HEALTH ENGINEERING

0.25 point

ELECTRICAL

0.25 point

MECHANICAL -HVAC

0.25 point

ACOUSTIC

0.25 point

FIREFIGHTING

0.25 point

LANDSCAPING

0.25 point

INTERIORS

0.25point

LAN & NETWORKING/IBMS

0.5 point

Statutory clearance 0.5 point

Note : If the firm has In-House services in respective fields/ trades, will get the full

points attributed under Form-G by default.

35

FORM „H‟ DETAILS OF TECHNICAL & ADMINISTRATIVE PERSONNEL TO BE DEPLOYED FOR THE WORK

Sr no

Designation

Total Number

Number available for this work

Name

Qualifications

Professional experience and details of work carried out

How these would be involve this work

Remarks

1 2 3 4 5 6 7 8 9

36

FORM „J‟

DETAILS OF CONSULTANCY/OFFICE EQUIPMENT LIKELY TO BE USED IN CARRYING OUT THE WORK

Sr no

Name of Equipment

Nos Capacity of Type

Age Condition Owner ship Status

Current location

Remarks

Presently owned

Leased To be purchased

1 2 3 4 5 6 7 8 9 10 11

A CONSULTANCY

1. Hardware

Computer

Plotters

Software

(Please mention the software proposed to be used in this work)

2.

Any other Office Equipment. (Please mention the equipment proposed to be used in this work)

FORM „K‟

37

Sr no Details

1. Name

2. Date and place of birth:

3. Nationality:

4. Civil status:

5. Address (phone/fax/e-mail):

6. Education: (iv) Institutions: (v) From (month/year (vi) To (month/year)

7. Degree:

8. Mother Tongue:

9. Language known

10. Language skills : Indicate on a scale of 1 to 5 (1- excellent 5 – basic):

11. Membership of professional bodies

12. Other skills (e.g. computer literacy, etc.):

13. Present position:

14. Years of professional experience

15. Key qualifications

16. Specific experience in non-industrialized countries : (i) Country . (ii) Date: From – To (iii) Brief description

Minimum required experience of the proposed key staff and number of staff to be deployed for

the project. Refer Attribute-A SL No 4.

38

ORGANIZATIONAL ESTABLISHMENT

SR NO Position Experience in years

Numbers.

1. Specialists.

>20

2. Team Leaders >15

3. Sr Architect

4. Jr Architect

5. Support staff/ Draughtsman

B. Structural Engineering

1. Sr Designer

>10

2. Jr Designer >8

3. Support staff/ Draughtsman

>4

C Electrical Engineering

1. Sr. Designer >10

2. Jr Designer >8

3. Support staff/Draughtsman

>4

D Mechanical Engineering

1. Sr. Designer >10

2. Jr.Designer >8

3. Support Staff/Draughtsman

>4

F Others Networking /Landscape /Acoustic /Sound /interior /Fire fighting

1. Sr. Designer >10

2. Jr.Designer >8

3. Support staff/Draughtsman

>4

4. Project coordinator for all services

>15

39

CHECK LIST

Sr no Basic Requirement

Specific Requirements

Documents Required

Document enclosed

1. Legal Entity

The firm should be a company registered under Indian Companies Act, 1956 or a partnership firm registered under Indian Partnership Act, or a Proprietorship firm registered under the foreign act

1. Copy of Certificate(s) of incorporation-. 2.Copy of Registration Certificate(s)

YES / NO

2. Turnover

Annual Turnover of the firm for the last Five financial years (2014-15, 2015-16, 2016-17, 2018-19 as per the last published audited balance sheets), should be at least Rs.1.0. Crores.

CA Certificate with CA‟s Registration Number/Seal

YES / NO

3. Technical Capability

The bidder must have successfully completed similar nature of consultancy assignment for any state/central government organization/PSU‟s/ Private firms only in India during the last Five years ending last date of previous month of EOI noticeas mentioned under Para 8 of Section -II. Note : Foreign firms shall be evaluated based on the built up area.

As per project reference and(Work Completion Certificates from the client; OR Work Order + Self Certificate of Completion (Certified by the For scope Auditor); OR Work Order + Phase Completion Certificate from the client)

YES / NO

4. Tax registration

The bidder should have a registered

Copies of relevant

YES / NO

40

number of :

GST NO certificates of registration.

5. Certifications

The bidder if possess, at thetime of bidding, a valid ISO 9001:2008 Certification

Copy of a valid certificate

6. Blacklisting

A firm is not eligible to participate in this project while under sanction by DCSEM. Similarly, at the time of submission of PQ document, the firms black- listed/ debarred in participating in any procurement activities by any State or Central Government or UT in India/ Foreign Government are not allowed to bid.

A Self Certified letter

7. Manpower Strength

The bidder shall have sufficient qualified in house staff for efficiently handling the consultancy assignment.

A self-declaration (on Firm‟s Letterhead)

8. Letter of Transmittal

Format “A” to “K”.

Complete information as per the format.

9. Certificate

As per the Performa

Duly signed with rubber stamp.

Note: Tax registration for Foreign consultants: On award of the work, Foreign consultants shall have to

register their firm with concerned authorities for GST /TIN CERTIFICATE /Income-Tax/Labour cess as per

the rules & regulation of Government of India.

41

CERTIFICATE OF ETHICAL PRACTICE I/We assure the Centre that neither I/We nor any of my/our staff will do any act/s, which are improper /illegal during the currency of the contract awarded to us. Neither I/WE nor anybody on my/our behalf will indulge in any corrupt Activities/ practices in my / our dealing with the Centre. I/WE will have no Conflict of Interest in any of our jobs/contracts at the Centre.

I/We have no conflict of interest in any of our jobs/contracts at the Centre SIGNATURE

42

CERTIFICATE

I ____________________________, working as ______________________ in this organization and authorized to issue this certificate and certify that: 1. We have gone through the contents of advertisement and related documents for this EOI and fulfil all the eligibility criteria as per EOI.

2. All relevant documents are enclosed with our EOI.

3. The details and contents of our EOI are authenticated and based on actual work carried out by our agency, as per record.

4. We have understood that in case it is found that our agency is not fulfilling any of the laid down criteria, or relevant details/supporting documents are not found to be enclosed, we will not be given any opportunity for any clarifications and our EOI will be evaluated based on available documents in EOI.

Signature of Authorized Signatory. Name: …………………………… Dated: ……………………. Designation: …………………………… [Please Affix Rubber Stamp]

43

FINANCIAL PROPOSAL SUBMISSION FORM FROM (name of Firm) (On the letterhead of the bidder) TO: (Name & Address of Client) _____________________ _____________________ Sir, Sub: Liaison work to obtain permissions for repairs and retrofitting work from NDMC /Heritage committee at H2 Building ,Star House, Connaught Circus, Having gone through this RFP Document and the general condition of contract and having fully understood the scope of work for the project as set out in the RFP We are pleased to inform that we would charge Total consultancy inclusive of all out of pocket expenses ,site visit expenses of travel documentation ,communication & local offices expenses ,excluding GST incurred by consultants for carrying out the services envisaged in this RFP document 7 Draft contract.

We have reviewed all the terms and condition of the RFP and undertake to abide by all the terms and condition contained therein we hereby declare that there are and shall be no deviation from the stated terms in the RFP document . Yours faithfully, Signature________ (Authorized Representative) Full Name______________ Designation______________

Address_______________________

44

MILESTONES FOR PAYMENT OF LIAISONING CHARGES –ARCHITECTURAL /STRUCTURAL

/PERMISSION FROM NDMC /HERITAGE .

SCHEDULES OF FEES FOR COMPHERENSIVE ARCHITECTURAL /REPAIRS /RETROFITING WORK

Stage-1 On line submission of site plan ,section, Area statement with dimension of interior layout ,elevation ,affidavit ,indemnity bond to NDMC and obtained NOC from NDMC . No advance will be given for the above stage.

Cumulative 20% of the Total fee payable

Stage-2 Submission of NOCs to heritage and obtain commencement certificate from NDMC .

Cumulative 20% of the Total fee payable

Stage-3: Preparation of BOQ to submit the cess charges to NDMC & Obtain NOC from Heritages.

Cumulative 10% of the Total fee payable

Stage –4

On completion of Tender stage & appointment of contractor .

10%

Certification of Bill for execution of 40% work

10%

Certification of Bill for execution of 80% work

10%

Completion of post stage and completion certificate

20%

Total Professional Charges Cumulative 1005 of the total fees payable .

45

GENERAL CONDITIONS OF CONTRACT (GCC) 1. GENERAL PROVISION 1.1 Definitions Unless the context „otherwise; enquires, the following terms whenever used in this Contract have the following meanings: (a) "Client" means the Tata memorial Centre under Administrative control of the Department of Atomic Energy, Government of India.

(b) "Government " means the Government of India.

(c) "Contract"- means the Contract signed by the Parties, to which these Conditions of Contract are attached together with all the documents listed in Appendices of such signed Contract.

(d) "Applicable Law" means the laws and any other instruments having the force of law in the Client's country, as they may be issued and in force from time to time.

(e) "Engineer-in-charge" means an engineer so appointedby the Client responsible to direct, supervise and be in charge of the Services to be performed by the Architectural Consultancy Firms under the Contract.

(f) "GCC" means General Conditions of Contract.

(g) "SCC" means Special Conditions of Contract by which these General Conditions of Contract may be amended or supplemented.

(h) "Party" means the Client or the Consultant(s}, as the case may be, and Parties means both of them.

(i) "Services" means the work to be performed by the Consultant pursuant to this Contract, as described in Appendix -A hereto.

(j) "Contract Price" means the charges to be paid for the performance of Services under this Contract.

(k) "Local currency" means Indian Rupees.

(l) "Foreign currency" means any currency other than Indian Rupees.

(m) "Personnel" means persons hired by the Consultant(s) or by any Sub-consultant(s) as employees and assigned to the performance of the Services or any part thereof. "Local Personal" means such persons who at the time of being so hired had their domicile inside the Client's country.

(n) "Member", in case the Liaison Architect consist of one entity.

(o) "Associate" means any other Liaison Architect to which the Consultant sub-let any part of the Services;

(p) "Third Party" means any person or entity other than the TMC, the Liaison Architect or Associate.

(q) "Site" means part or the whole of the property belonging to the Client on which the Services will need to be performed.

(r) "Month" shall mean a calendar month.

46

1.2 Relation between the Parties Nothing contained herein shall be construed as establishing a relation of master and servant or of agent and principal as between the Client and the Consultant. The Consultant, subject to this Contract, has complete charge or Personnel performing the Services and shall be fully responsible for the Services performed by them or on their behalf hereunder. 1.3 Law Governing the Contract This Contract, its meaning and interpretation and the relation between the Parties be governed by the Applicable Law. 1.4 Language This Contract has been executed in the language specified in the SCC, which shall be the binding and controlling language for all matters relating to the meaning or interpretation of this Contract. 1.5 Location The Services shall be performed at such locations as are specified in Appendix-A hereto and, where the location of a particular task is not so specified, at such locations in India, as the Client may approve. 1.6 Notices (a) Any notice, request or consent required or permitted to be given or made pursuant to this Contract shall be in writing and shall be deemed to have been given or made when delivered in· person to an authorized representative of the Party to whom the communication is addressed, or when sent by registered mail, e mails to such Party at the address specified in the SCC.

(b) Notice will deem to be effective as specified in the SCC. 1.7 Authority of Member in Charge In case of Consultants consist of a Associates of more than one entity, the Members hereby authorize the entity specified in the SCC to act on their behalf in exercising all the Consultants' right and obligations towards the Client under this Contract, including without limitation the receiving of instructions and payments from the Client. 1.8 Authorized Representatives Any action required or permitted to be taken, and any document required or permitted to be executed, under this Contract by the Client or the Consultant may be taken or executed by the officials specified in the sec. 1.9 Taxes and Duties Unless otherwise specified in the SCC, the Consultant, Sub-consultants and their Personnel shall pay such taxes, duties, fees and other impositions as may be levied under the Applicable Law, the amount of which is deemed to have been included in the Contract Price. 2. COMMENCEMENTCOMPLETIONMODIFICATION&TERMINATIONOFCONTRACT 2.1. Effectiveness of Contract This Contract shall come into effect on the date the Contract is signed by both the Parties or such other date-as may be stated in these SECTION. 2.2. Termination of the Contract for Failure to become Effective If this contract has not become effective within such period of time .after the date of the Contract signed by the Parties as shall be specified in SCC, either Party may ,but not less than 4(four) weeks written notice too their Party, declare this Contract to be null

47

and void, and in the event of such declaration by either Party, neither Party shall have any claim against the other Party with respect hereto. 2.3. Commencement of Services The Consultant shall begin carrying out the Services attend of such time period after the Effective Date as may be specified in the SCC. 2.4. Expiration of Contract Unless terminated earlier pursuant to Clause GCC 2.8 hereof, this Contract shall expire when the Services have been completed in all respect at the end of such time period after the Effective Date as is specified in the SCC. 2.5. Entire Agreement This Contract contains all covenants, stipulations and provisions agreed by the Parties. No

agent or representative of either Party has authority to make, and the Parties shall not be bound by or be liable for, any statement, representation, promise or agreement not set forth herein. 2.6. Modification Modification of the terms and conditions of this Contract, including any modification of the scope of the Services or Contract Price, may only be made by written agreement between the Parties. 2.7. Force Majeure 2.7.1. Force Majeure' means and includes any cause which is beyond the control of either of the parties in the agreement which they could not foresee or with a reasonable amount of diligence could not have been foreseen and which substantially affects the performance of the Contract such as: a) Natural phenomena such as floods, droughts, earthquakes, epidemics etc.; b) Acts of war - declared or undeclared, priorities and embargoes, quarantine etc. c) Other phenomena such as riots, civil commotion, state wise/ nation wise (but not local) bandh etc. 2.7.2. Parties shall not be liable for the delays in performing their part of obligation (s) resulting from any 'Force Majeure' causes as referred to above. The time for completion of the contract shall, however, be extended by a reasonable time to cover the period of delay completely attributable to the Force Majeure events. 2.8. Termination 2.8.1. By the Client The Client may terminate the Contract, by not less than thirty (30) days' written notice of termination to the Liaison Architect, to be. given after the occurrence of any of the events specified in paragraphs (a) through (d) of this Clause GCC 2..8.1 and sixty (60) days in the case of event referred to in (e) below: a) if the. Liaison Architect fail to remedy a failure in the performance of their obligations under the Contract within thirty (30) days of receipt after being notified or within such further period as the Client may have subsequently approved in writing; b) if the Liaison Architect become insolvent or bankrupt or enter into any agreements with their creditors for relief of debt or take- advantage of any law for the benefit of debtors or go into liquidation or receivership whether compulsory or voluntary;

c) If the Liaison Architect submit to the Client a statement which has a material effect on the rights, obligation or interests of the Client and which the Liaison Architect know to be false;

48

d) If, as the result of Force Majeure, the Liaison Architecture unable to perform a material portion of the Services for a period of not less than sixty (60) days; or

e) If the Client, in its sole discretion and for any reason whatsoever, decides to terminate this Contract. 2.8.2. By the Liaison Architect The Liaison Architect may, by not less than thirty (30) days' written notice to the Client, such notice to be given after the occurrence of any of the events specified in paragraphs (a) and (b) of this Clause GCC 2.8.2, terminate this Contract: a) If the Client fails to pay any money due to the Liaison Architect pursuant to this Contract and not subject to dispute pursuant to Clause 8 hereof within forty-five (45) days after receiving written notice from the Liaison Architect that such payment is overdue.

b) If, as a result of Force Majeure, the Liaison Architecture unable to perform a material portion of the Services for a period of not less than sixty (60) days. 2.8.3. Payment upon Termination Upon termination of this Contract pursuant to Clauses GCC 2.8.1 or 2.8.2 hereof, the Client shall make the following payments to the Liaison Architect (after offsetting against these payments any amount that may be due from the Liaison Architect to the Client): a) Remuneration pursuant to Clause GCC 6.1 hereof for Services satisfactorily performed prior to the effective date of termination; and

b) reimbursable expenditures pursuant to Clause GCC 6.2 hereof for expenditures actually incurred prior to the effective date of termination. 2.8.4. The Client shall not be liable to pay any bonus, damage or other claims of the Liaison Architect for the loss of expected profit or interest in uncompleted portions of the work and services

2.8.5. In the event, the contract is terminated due to reasons of unsatisfactory performance, negligence or inordinate delays in achieving the targets, the Client shall be free to encash the Performance Guarantee (BG) or forfeit the Security Deposit fully or partially as may be decided by the Client.

.8.6. In the event of termination of Contract, the Liaison Architectshall furnish to the Client all the design, drawings, data, documents and details as are existing with him on that date. 3. OBLIGATIONS OF THE LIAISON ARCHITECT 3.1 General: a) Standard of Performance The Liaison Architect shall perform the Services and carry out their obligations hereunder with all due diligence, efficiency and economy, in accordance with generally accepted professional techniques and practices, and shall observe sound management practices, and employ appropriate advanced technology and safe and effective equipment machinery, materials and methods.: The Liaison Architect shall always act, in respect of any matter relating to this Contract or to the Services, as faithful advisers to the Client, and shall at all times support and safeguard the Client legitimate interests in any dealings with sub-Consultant or Third Parties. 3.2 Conflict of interests 3.2.1 Liaison Architect not to benefit from Commissions, Discounts. etc. a) The remuneration of the Liaison Architect pursuant to Clause GCC 6.1 & 6.2 hereof shall constitute the Liaison Architect sole remuneration in connection with this Contract or the Services, the Liaison Architect shall not accept for their own benefit any trade commission, discount or similar payment in connection with activities pursuant to this Contract or to the

49

Services or in the discharge of their obligations hereunder, and the Liaison Architect shall use their best efforts to ensure that any Sub-consultant, as well as the Personnel and agents of either of them, similarly shall not receive any such additional remuneration.

b) If the Liaison Architect, as part of the Services, have the responsibility of advising the Client on the procurement of goods or appointment of construction contractors, the Liaison Architect shall comply with any applicable procurement guidelines, work contract procedures etc. of the Client and shall at all times exercise such responsibility in the best interest of the Client. Any discounts or commissions obtained by the Liaison Architect in the exercise of such responsibility shall be for the account of the Client.

c) The Liaison Architect shall not have the benefit either directly or indirectly of any royalty or gratuity or commission in respect of any patented or protected article or process used unless it is mutually agreed. 3.2.2 Liaison Architect & Affiliates not to be otherwise interested in Project The Architect /Consultant agree that during the term of this Contract and after its termination, the Consultant and his affiliates, as well as sub-consultants shall be disqualified from providing goods, works or services (other than the Services and continuation thereof) for any project resulting from the Services. 3.2.3 Prohibition of Conflicting Activities Neither the Consultant nor their sub-Consultant nor the Personnel of either of them shall engage, either directly or indirectly, in any of the following activities: a) During the term of this Contract, any business or professional activities which would conflict with the activities assigned to the under this Contract; or

b) After the termination of this Contract, such other activities as may be specified in the sec. 3.3 Confidentiality: a) The. Consultant, his Sub-contractors and the Personnel of either of them shall not disclose any Information and data furnished to them by Client to any third party nor shall disclose any drawings, reports, specification, manuals and other information developed and prepared for Client by the Consultant and his Sub-contractors and the Personnel of either of them, without prior written approval of Client.

b) The Consultant and his Sub-contractors and the Personnel of either of them shall be subject to the provisions of the Atomic Energy Act, 1962 and Official Secret Act 1923, with amendments as of date, pertaining to such information at all times. 3.4 Insurance to be taken out by the Consultant The Consultant (i) shall take out and maintain, and shall cause any sub-Consultant to take out and maintain, at their (or the sub-Consultant', as the case may be) own cost but on terms and conditions approved by the Client, insurance against the risks, and for the coverage, as shall be specified in the Special Conditions of Contract (SCC), d (ii) at the Client's request, shall provide evidence to the Client showing that such insurance s been taken out and maintained and that the current premiums therefore have been paid. 3.5 Consultant's Actions requiring Client's prior Approval The Consultant shall obtain the Client's prior approval in writing before taking any of the following actions: a) appointing such members of the Personnel as are Listed in Appendix-C merely by title but not by name.

b) Consultant may avail the services of an associate but the prime responsibility remains with the Consultant.

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c) Any other action that may be specified in the SCC. 3.6 Reporting Obligations The Consultant shall submit to the Client the reports, documents and other deliverables specified in Appendix-B hereto, in the form, in the numbers and within the time periods set forth in the said Appendix. 3.7 Documents prepared by the Consultant to be the Property of the Client a) All plans, drawings, specifications, designs, reports and other documents prepared by the Consultant in performing the Services shall become and remain the property of the Client, and the Consultant shall, not later than upon termination or expiration of this Contract, deliver all such documents to the Client, together with a detailed inventory thereof. Client reserves the right of repetitive use of these designs, drawings, specifications etc. without any financial obligation to the Consultant.

b) The Consultant shall also return, along with the detailed inventory thereof, all plans, drawings, specification.. reports both in hard copy & soft copy format etc. made available by the Client for performing the Services, upon termination or expiration of the Contract.

c) Copyrights and all proprietary rights of all design, drawings, specifications, software, program, reports, formats, manuals, documents etc. developed and prepared by the Consultant for this assignment shall vest with the Client and shall not use these for any other purpose/assignment without the written permission of the Client. Any deviation to this effect will be dealt with in accordance with law.

4. CONSULTANT‟S PERSONNEL

4.1 General The Consultant shall employ and provide such qualified and experienced Personnel as are required, and agreed by the Engineer-in-charge, to carry out the Services. The Consultant shall also bond his Personnel to the confidentiality of the Services performed by them under this Contract. 4.2 Description of Personnel The titles, agreed job descriptions, minimum qualification and estimated periods of engagement in the carrying out of the Services of each of the Consultant's Key Personnel are described in Appendix-C. If any of the Key Personnel has already been approved by the Client his/her name is listed as well. 4.3 Removal and/or Replacement of Personnel a) Except as the Client may otherwise agree no changes shall be made in the Key Personnel. If, for any reason beyond the reasonable control of the Consultant, it becomes necessary to replace any of the Personnel, the Consultant shall forthwith provide as a replacement a person of equivalent or better qualifications.

b) If the Engineer-in-charge (i) finds that any of the Personnel has committed serious misconduct or has been charged with having committed a criminal action, or (ii) has reasonable cause to be dissatisfied with the performance of any of the Personnel, then the Consultant shall, at the Client's written request specifying the grounds therefore, forthwith provide as a replacement a person with qualifications and experience acceptable to the Client. Failure to do so shall be construed to be a default for which the Client could terminate the Contract.

c) The Consultant shall have no claim for additional costs arising out of or incidental to any removal and/or replacement of Personnel. 5. OBLIGATIONS OF THE CLIENT 5.1 Assistance and Exemptions The Client shall use its best efforts to:

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a) provide the Liaison Architect, Sub-consultant and Personnel with work permits, pertinent data and such other documents as shall be necessary to enable the Liaison Architect, Sub-consultant or Personnel to perform the Services;

b) issue to officials, agents and representatives of the Client all such instructions as may be necessary or appropriate for the prompt and effective implementation of the Services;

c) give decisions on all matters laid before the Client by the Consultant in such a reasonable lime as not to delay the work of the Liaison Architect. 5.2 Change in the Applicable Law lf, after the date of this Contract, there is any change in the Applicable Law with respect to taxes and duties which increases or decreases the cost or reimbursable expenses incurred by the Consultant in performing the Services, then the remuneration and reimbursable expenses otherwise payable to the Consultant under this Contract shall be increased or decreased accordingly by agreement between the Parties hereto, and corresponding adjustments shall be made to the contract price specified in Clause GCC 6.1 (b). 5.3 Services & Facilities -Deleted- 5.4 Payment In consideration of the Services performed by the Liaison Architect under this Contract, the Client shall make to the Consultant such payments and in such manner as is provided by Clause GCC 6. 6. PAYMENTS TO THE LIAISON ARCHITECT 6.1 Contract Price; Ceiling Amount The payment to the Liaison Architect will be made as per the Mile Stone Specified in Table 4B. 6.2 Currency of Payment Payment shall be made in the Indian Rupees 6.3 Mode of Billing & Payment Billing and payments in respect of the Services shall be made as follows: a) The payment to the Consultant will be made periodically as per the schedule of payment terms and conditions. The Client shall cause the payment to the Liaison Architect to the extent of ninety (90) percent of the amount indicated in the running bill, received in triplicate along with duly approved supporting documents, within thirty days of receipt of the running bill. Balance ten (10) percent will be paid after due corrections if any. b) The final payment under this Contract / Agreement shall be made only after the obtaining completion certificate submitted by the Liaison Architect and approved as satisfactory by the Engineer-in-charge. c) Terms & Conditions of Payment:

I) 40% after obtaining Permission (Commencement Certificate) for repairs and retrofitting work from NDMC and Heritage committee.

II) 40% after submission of final report and file containing all documents such as . Forwarding complete file for obtaining of completion Certificate from concern local authorities.

III) 20 % after obtaining and submission of completion Certificate to Bank..

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7. SETTLEMENT OF DISPUTES a) Amicable Settlement

The Parties shall use their best efforts to settle amicably all disputes arising out of or in connection with this Contract or the interpretation thereof. b) Dispute Settlement Any dispute between the Parties as to matters arising pursuant to this Contract which cannot be settled amicably within thirty (30) days after receipt by one Party of the other Party's request for such amicable settlement may be submitted by either Party for settlement in accordance with the provisions specified in the SCC.. c) Liquidated damages for delay . In case of delay in submission of any deliverable liquidated damages not exceeding an amount equal to 0.2% of the consultancy fee per week subject to 5% of the consultancy fees will be imposed & shall be recovered by appropriation from the performance security or otherwise .However, in case of delay due to reason beyond the control of the consultant suitable extension of time shall be granted on written request justifying the cause of such act. d)-Encashment and appropriation of performance security. The authority shall have the right to invoke and appropriate the proceeds of the performance security in whole or in part without notice to the consultant in the event of breach of this agreement or for recovery of liquidated damages specified in this clause. e) Penalty for deficiency in services f) In addition to the liquidated damages not amounting to penalty a specified in clause

7.0 –c warning may be issued to the consultant for minor deficiencies on it part . In case of significant deficiency in services causing adverse effect on the project or one of the reputation of authority other penal action including debarring for a specified period may also initiated as per policy of the authority . If major deficiency of significant nature the services is observed an additional levy of compensation not to a maximum of 5% of the consultancy fees shall be made on the consultant .In this regards NBG North –i GM will be final binding . Extension of time. Any period within which a party shall pursuant to this agreement complete any action or task shall be extended for period of equal to the time during which such party was unable to perform such action as a result of force Majure . Suspension of Agreement . The authority may by written notice of suspension to the consultant suspend all payment to the consultants hereunder if the consultant shall be in breach of this agreement or shall fail to perform any of its obligation under this agreement including the carrying out of the services provided that such notice of suspension shall specify the nature of the breach of failure & shall provide an opportunity to the consultant to remedy such breach or failure within a period not exceeding thirty 30 days after receipts by the consultant of such notice suspension . Performance security . The authority shall retain by way of performances security 1 lakh amount quoted by the consultant to be appropriated against breach of this agreement for for recovery of liquidated damages as specified in clause herein .The balance remaining out of the

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performance security shall be returned to the consultant at the end of 3 month after the expiration of this agreement. Pursuant to clause

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SPECIAL CONDITIONS OF CONTRACT (SCC) Number of GCC Clause: Amendments of, and Supplements to, Clauses in the General Conditions of Contract 1. The language of this contract shall be: English 2. The Addresses are: For the Client: Officer-in-Charge,Premises department E-mail: New Delhi.premises@bankofindia.co.in For the Consultant(s): _ _ _ _ _ _ _ _ _ _ E-mail: 3. Notice will be deemed to be effective as follows

a) In the case of personal delivery or registered mail, on delivery;

b) In the case of E mail 24 hours following confirmed transmission. 4 The Member in Charge is Zonal Manager ,New Delhi Zone 5 The Authorized Representatives are: (a) For the Client:- Officer-in-Charge, Premises department ,2nd Floor ,Star House,H2 Building ,Connaught circus ,New Delhi-110001 (b) For the Consultant:_ _ _ _ _ _ _ _ _ 6 The Consultant and his personnel shall pay the taxes, duties, fees, levies and other impositions levied under the existing, amended or enacted laws during Life of this Contract and the Client shall perform such duties in regard to the deduction of such tax as may be lawfully imposed. 7 The time period shall be 4 Months OR 120 days after completion of repairs /retrofitting work whichever is later inclusive of obtaining all approvals/permission/certificates etc.

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8 The risks and the coverage shall be as follows

a) employer's liability and workers' compensation insurance in respect of the Personnel of the Consultant and of any Associate, in accordance with the relevant provisions of the Applicable Law, as well as, with respect to such Personnel. any such life, health, accident, travel or other insurance as may be appropriate; and

b) Insurance against loss of or damage to (i) equipment purchased in whole or in part with funds provided under this Contract, (ii) the Consultant's property used in the performance of the Services, and (iii) any documents prepared by the Consultant in the performance of the Services 10 The amount payable in Indian Rupees is: Rs. ---------- (Rs. ------- Only). 11 It is to be understood that the amount/rates quoted are all inclusive and payment shall be made on the basis of the milestones given in table of Milestones (4-B), hereto. 12 The payment schedule envisaged is: (a) On the basis of milestone achieved during the execution of this Contract, as listed in the table of Mile stone 4B, hereto. 13 Disputes shall be settled by arbitration in accordance with the following provisions: Any dispute or difference at any time arising between the Client and the Consultant as to the construction, meaning or effect of the Contract or as to any clause, matter or thing herein contained or as to the rights and liabilities of the parties hereto shall be referred to a Sole Arbitrator to be appointed by the authority (Zonal manager Bank of India ) who will decide the case in accordance with and subject to the provisions of the Indian Arbitration & Reconciliation Act, 1996 or any statutory modifications or re-enactment thereto or thereof for the time being in force and all proceedings in any such Arbitration shall be held in New Delhi 14. Equipment and Materials if furnished by the Client If Equipment and materials made available to the Consultant by Client, or purchased by the Consultant with funds provided by the Client, shall be the property of the Client and shall be marked accordingly. Upon termination or expiration of this Contract, the Liaison Architect shall make available to the Client an inventory of such equipment and materials and shall dispose of such writing, shall insure them at his own expense for an amount equal to their full replacement value, equipment and materials in accordance with the Client's instructions. While in possession of such equipment and materials, the Consultant, unless otherwise instructed by the Client in 15 Indemnification a) The Liaison Architect shall indemnify and keep indemnified the Client for and against any and all claims, actions, demands, costs, charges and expenses arising from or for infringement of patent rights, copy rights or other protected rights, if any, in design, plans, diagrams, drawings in respect of any of the equipment, processes

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or construction methods furnished by the Liaison Architect for the performance of the Service, and found to have infringed any such rights.

b) In the event of any claim being made or action being brought against the Client in respect of any of the matters referred to the above, Liaison Architect shall promptly be notified and it shall be at its own expenses conduct all negotiations for the settlement of the same and any litigation that may arise.

c) In the event of any designs, plans, diagrams, drawings in respect of any of the equipment, processes or construction methods furnished by the Liaison Architect for the performance of the Service constitute infringement of patent or any of the protected rights and use thereof is restrained, the Liaison Architect shall at no extra cost to the Client procure the right to continue using the same or replace the same at their own costs with non-infringing work approved by the Client or modify them so that these become non-infringing, but such modifications shall otherwise be to the entire satisfaction of the Client.

d) The provisions of (a) to (c) above shall survive the completion, expiration or terminator of the Contract. 16. Responsibility for Data & Designs The final responsibility for the correctness, adequacy and accuracy of the designs, drawings, technical specifications, tenders documents, purchase specifications, installation instructions and commissioning steps etc. furnished by the Consultant, shall lie with the Liaison Architect. The Liaison Architect shall ensure that all designs and services rendered by him, under this Agreement, are in compliance with the existing statutory regulations of bodies such as repairs /retrofitting work and permission for development of occupancy /completion certificate and other statutory NOC such as water ,sewerage, fire fighting .and construction work . Inter-institutional coordination in the design & development of codes/software etc. shall also be the responsibility of the Liaison Architect. 17 Liability of the Liaison Architect a) Except in case of gross negligence or wilful misconduct on the part of the Liaison Architect or on the part of any person or firm acting on behalf of the Liaison Architect in carrying out the Services, the liability of the Liaison Architect for all guarantees & warrantees shall be limited to 100 percent (to be mentioned by the indenter) of the Contract Price.

b) This limitation of liability shall not affect the Liaison Architect liability, if any, for damage to Third Parties caused by the Liaison Architect or any person or firm acting on behalf of the Liaison Architect in carrying out the Services.

c) In case of gross negligence or wilful misconduct on the part of the Liaison Architect or on the part of any person or firm acting on behalf of the Liaison Architect in carrying out the Services, the liability of the Liaison Architect shall be 100% of the contract value for defects in the deliverables/deficiencies in the Services.

18 Levies of Liquidated Damages

For any delays, attributable to the Liaison Architect in the scheduled dates I periods of completion of

different activities as per the agreed work schedule, the Liaison Architect shall pay to the Client

compensation as Liquidated Damages (LD), calculated at the following rates, where the contract value

originally sanctioned is more than Rs.____ lakhs:

Period of Contract (Originally stipulated)

Liquidated Damages Rate per week (on Liaison fee amount only)

Maximum amount of Liquidated Damages

1) Completion period not exceeding 4 months

0.5% 10% of fee value paid under contract

2) Completion period exceeding 6 months but not

0.3% 10% of fee value paid under contract

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exceeding 8months.

3) Completion period exceeding 12 months

0.1% 10% of fee value paid under contract

The amount of liquidated damages may be adjusted or set off against any sum payable to the Liaison Architect under this or any other contract with the Client at one or more of its units. 19 Foreign Association No foreign Liaison Architect firm(s) or individual(s) shall be associated with the Consultant or his Sub-consultant on this Contract. 20 Working hours, Overtime, Leave, etc (a) The Liaison Architect, Associate or their Personnel shall not be entitled to any overtime payment and the same deemed to have been included in the Contract Price. Taking of leave by Key Personnel shall be subject to the prior approval by the Liaison Architect who shall ensure that absence for leave purposes will not delay the progress and adequate supervision of the Services. (b) The Liaison Architect personnel working at the Site shall observe the site construction working hours and holidays. 21. Project Organization

The Liaison Architect shall ensure that at all times during the Liaison Architect performance of the Services a well-defined project set-up exits at his end. This set-up only will interact with the Client's personnel in providing the Services. 22. Access to Site The Client warrants that the Liaison Architect shall have, free of charge, unimpeded access to the Site in respect of which access is required for the performance of the Services. 23. Security Rules The Liaison Architect will follow the rules and regulation for the security framed by the Client from time to time regarding movement of personnel, materials and equipment to and from office/site, issue of identity cards, control of entry of personnel and all similar matters. The Liaison Architect will also follow all rules and regulations applicable to the area being declared/pronounced from time to time by the authorities or authority of existing Client facilities in the vicinity of any other statutory orders. Nothing extra will be payable on account of stoppage/hindrance of the work due to the enforcement of security measures/ emergency conditions. 24. Rights of Other Agencies Other agencies may also be simultaneously working within and around the locations/areas designated to carry out the Assignment. No extra claim during the tenure of the work will be entertained by the Client for hindrances on account of such interfaces with other/allied agencies. 25. Idle Claim No claims from the Liaison Architect will be entertained on account of idle work force, non-use of facilities due to stoppage of work, unprecedented rain, storm or any other Unforeseen circumstances 26. Fairness & Good Faith (a) Good Faith The Parties undertake to act in good faith with respect to each other's rights under this Contract and to adopt all reasonable measures to ensure the realization of the objectives of this Contract. (b) Operation of the Contract

The Parties recognize that it is impractical in this Contract to provide for every

contingency which may arise during the currency of the Contract, and the Parties

hereby agree that it is their intention that this Contract shall operate fairly between

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them, and without detriment to the interest of either of them, and that, if during the term

of this Contract either Party believes that this Contract is operating unfairly, the Parties

will use their best efforts to agree on such action as may be necessary to remove the

cause or causes of such unfairness, but no failure to agree on any action pursuant to

this Clause.

TERMS OF REFERENCE (Terms of reference normally contain the following items that would be detailed out by the Client; Additions could be made to this list) 1. Background:

2. A concise statement of objectives

3. An outline of the Assignment to be carried out i.e. Scope of Work & Services including quality assurance system/ requirements

4. Schedule for completion of the Assignment.

5. Data, Information, Document, Reports, Services & Facilities to be provided by the Client.

6. Deliverables (i.e. Reports, Analysis, Data, Systems, Drawings, Reference Documents, Source Codes, etc.) that will be required of the Consultant.

7. Procedure for progress review, status etc. of the Assignment.

8. List of key professional positions whose CV and experience would be evaluated.

9. List of facilities that need to be available with the Liaison Architect and would be evaluated. Notes: 1. TOR shall provide complete details so that the possibilities of extra items arising during the currency of the contract are minimal.

2. TOR shall not leave possibilities for the Liaison Architect to pass-on his part of work or services or responsibility to another agency e.g. construction contractor etc.

3. CVC guidelines issued from time to time in regard to appointment of Liaison Architect shall be duly considered while framing TOR.

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Appendix-A:

Appendix - B: Description of the Services, Documents and other deliverables Detailed description of the documents to be prepared by the Liaison Architect for

submission to government bodies in co-ordination with Bank Architect.

Sr no PARTICULARS OF DOCUMENTS

PAGE

NO

1. Application / Forwarding letter From Architect / Licensee / Owner

2. Prescribed Application Form duly filled.

3. Letter of Appointment of Architects

4. Acceptance letter of the Architect.

5. Form of Supervision Memo of the Architect

6. Copy of Certificate of Council of the Architect registration validity.

7. Previous Architects registration letter if Architect is changed. (Sr. No. 3, 4, 5, 6 is required)

8. Letter of appointment of Structural Engineer

9. Acceptance letter of the Structural Engineer.

10. Form of supervision Memo of the Structural Engineer

Sr no PARTICULARS OF DOCUMENTS

PAGE

NO

11. Certificate of Earthquake stability.

12. Confirmation of column position letter.

13. Copy of Structural Engineer Registration copy with License validity.

14. Previous Structural Engineer Registration letter if Structural Engineer is changed.(Sr. No. 1, 2, 3 is required)

15. Letter of Appointment of Licensed Plumber

16. Acceptance letter of the Licensed Plumber

17. Form of Supervision Memo of the Licensed Plumber

18. Copy of Licensed Plumber Registration with License validity

19. Previous Licensed Plumber registration letter if Licensed Plumber is changed. (Sr. No. 15, 16, 17 & 18 is required.)

20. Copy of Agreement (Between NDMC and Owner/Licensee) with possession Receipt, Demarcation Plan / Ownership documents of property with TILR Plan, 7/12 Extract, Location Plan etc.

21. Copy of Tripartite Agreement. (AII)

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Appendix-C: Consultant's Key Personnel DETAILS OF TECHNICAL & ADMINISTRATIVE PERSONNEL REQUIRED FOR THE

WORK

Sr.No

Name

Designation

Professional experience

How these would be involved in this work

Number for this work

Remarks

1.

Bidders Signature (with seal & date)

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SECTION –10 (i)–FORM OF PERFORMANCE SECURITY – BANK GUARANTEE BOND (BG) (To be submitted on Non-judicial stamp paper worth Rs 100/-only) 1. In consideration of the Zonal Manager ,BOI having agreed under the terms and conditions of Letter of Intent/ Agreement No. ................................................ dated................................ made between BOI and ............................... ................. (Hereinafter called" the said Contractor{s}") for the work................... .................................................................................................. (hereinafter called " the said Letter of Intent / Agreement') having agreed to production of a Irrevocable bank Guarantee for Rs................ (Rupees ............................. only), as a security / guarantee from the contractor(s) for compliance of his obligations in accordance with the terms and conditions in the said agreement, we............................................................. (Indicate the name of the Bank) (hereinafter referred to as "the Bank') hereby undertake to pay to the BOI an amount not exceeding Rs. ............ (Rs........................................... only) on demand by the

2. We................................................. (Indicate the name of Bank) do hereby undertake to pay the amounts due and payable under this guarantee without any demur, merely on a demand from the BOI ,NEW DELHI Zonal Office stating that the amount claimed is required to meet the recoveries due or likely to be due from the said Contractor(s). Any such demand made on the bank shall be conclusive as regards the amount due and payable by the Bank under this guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding Rs............(Rupees.................................................. only). 3. We, the said bank, further undertake to pay to the BANK OF INDIA ,ZONAL OFFICE any money so demanded notwithstanding any dispute or disputes raised by the Contractor(s) in any suit or proceeding pending before any court or Tribunal relating thereto, our liability under this present being absolute and unequivocal. The payment so made by us under this bond shall be a valid discharge of our liability for payment there under and the Contractor(s) shall have no claim against us for making such payment.

4. We............................... (Indicate the name of Bank) further agree that the guarantee herein contained shall remain In full force and effect during the period that would be taken for the performance of the said Agreement and that It shall continue to be enforceable till all the dues of the BOI under or by virtue of the said Agreement have been fully paid and Its claims satisfied or discharged or till Engineer-In-charge on behalf of the BOI certifies that the terms and conditions of the said Agreement have been fully and properly carried out by the said Contractor(s) and accordingly discharges this guarantee. 5. We.............................. (Indicate the name of Bank) further agree with the Director, TMC that the TMC shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said Agreement or to extend time of performance by the said Contractor(s) from time to time or to postpone for any time or from time to time any of the powers exercisable by the Zonal Manager, BOI against the said Contractor(s) and to forbear or enforce any of the terms and conditions relating to the said Agreement and we shall not be relieved from our liability by reason of any such variation, or extension being granted to the said Contractor(s) or for any forbearance, act of omission on the part of the BOI or any indulgence by the BOI to the said Contractor(s) or by any such matter or thing whatsoever which under the law relating to sureties would, but for this provision, have effect of so relieving us. 6. This guarantee will not be discharged due to the change In the constitution of the Bank or the contractors.

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7. We, ............................... (Indicate the name of Bank) lastly undertake not to revoke this guarantee except with the previous consent of the BOI In writing.

8. This guarantee shall be valid up to ........................, unless extended on, demand. Notwithstanding anything mentioned above, our liability against this guarantee is restricted to Rs...............................Rupees....................................................................... only) and unless a claim in writing is lodged with us within six months of the date of expiry or the extended date of expiry of this guarantee, all our /liabilities under this guarantee shall stand discharged. Signed and sealed Dated the ............. day of................. for...................................... (Indicate the name of Bank) (Note: The Letter of Intent shall form part of the Agreement

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(On the letter head of the Bidder) FORM F-1 PROPOSED ORGANISATION STRUCTURE Minimum Level of Key Staff proposed to be deployed for the work and their Qualification/

Experience are as follows:

Sr

no

Name of Representative

Position held in Organization

Post in Team

Experience Level (Minimum Seven years

experience in the related

1. Principle Architect

Required 15 years

2 Liaison Architect

Required 10 years

3. Structural Engineer

Required 10 years

Authorized Signatory

Signature Name of the Signatory Designation (Name of the agency) (SEAL)

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(On the letter head of the Bidder) FORM F-2

CVS OF KEY STAFF

NAME OF THE STAFF

DESIGNATION

YEARS WITH THE FIRM

PROPOSED POSITION

DETAILS OF TASK ASSIGNED

MAN- MONTHS BUDGETED FOR THE TASK ASSIGNED

KEY QUALIFICATIONS

EDUCATION

EMPLOYMENT RECORD (In chronological order)

NAME OF THE FIRM

POSITION HELD

YEARS OF EMPLOYMENT

Authorized Signatory

Signature Name of the Signatory Designation (Name of the agency) (SEAL)

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