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Prequalification Document

For the Provision of Technical Assistance to the Farmers for

Establishment of Olive Orchards in Pothwar under the project

“DEVELOPING POTHWAR INTO AN OLIVE VALLEY”

Price Rs. 1000/- (Non-refundable)

PROJECT DIRECTOR/DIRECTOR

BARANI AGRICULTURAL RESEARCH INSTITUTE

CHAKWAL, PUNJAB, PAKISTAN

Tel: +92-543-594499 Fax: +92-543-594501 Email: barichakwal@yahoo.com

Oct, 2015

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CONTENTS

S. No. Contents Page

Part–I Instructions 3

Part–II Introduction to project &

assignment

5

Part–III Particulars of Firm 8

Part–IV Technical Standing of the

Firm

9

Part–V Financial Standing of the

Firm

11

Part–VI Evaluation Criteria 12

Part–VII Required documents 14

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PART–I

INSTRUCTIONS FOR PREPARATION & SUBMISSION

Barani Agricultural Research Institute, Chakwal (BARI) ─ an organization working

under Government of the Punjab, Agriculture Department intends to short list service

provider/consulting firms for the provision of technical Assistance/services to the

farmers for establishment of Olive orchards and other project implementation support

required in Pothwar under the ADP project “Developing Pothwar Into An Olive Valley”.

The Expression of interest (EOIs) is invited from interested firms. General

instructions for preparation & submission of EOI/Prequalification documents are as

indicated under:

1. The last date for submission of Prequalification documents is 30-10-2015 during

office hours

2. Interested firms should submit Prequalification documents to the Project

Director/Director BARI Chakwal in sealed envelop within due date

3. The firms must attach all the documentary evidence where required

4. Each firm shall have to pay of Rs.1000/- (Non-refundable) at the time of

purchase of Prequalification document from concerned office or at the time of

submission of Prequalification documents

5. The Prequalification document can also be downloaded from PPRA website:

http//ppra.punjab.gov.pk

6. Each page of the Prequalification document should be signed/stamped by

authorized representative of the firm

7. The firm should prepare Prequalification document on the prescribed format

given in this prequalification document, otherwise the procuring agency may

ignore it

8. The incomplete Prequalification document or received after due date shall not be

entertained

9. The acceptance/rejection of EOIs will be communicated to the firms promptly

after evalution by relevant competent committee

10. The procuring agency reserves the right to reject one or all proposals without

assigning any reason

11. Only short-listed firms shall be invited to submit Request for Proposal (RFP) as

per Punjab Procurement Rules 2014

12. For further information and Prequalification documents, the firms may contact

Muhammad Azeem Tariq, Economic Botanist, Barani Agricultural Research

Institute, Chakwal on Cell No. 0333-5770746

Dr. Muhammad Tariq

Project Director

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EOI SUBMISSION FORM

[Location, Date]

To:

Dr. Muhammad Tariq,

Project Director “Developing Pothwar into an olive valley”/

Barani Agricultural Research Institute

Talagang Road, Chakwal

P.O. Box 35

Subject: Submission of EOI proposal for the Provision of Technical Assistance

to the Farmers for Establishment of Olive Orchards in Pothwar

Dear Sir,

I, the undersigned, express my firm’s interest “For the Provision of

Technical Assistance to the Farmers for Establishment of Olive Orchards in Pothwar required under the ADP Project “Developing Pothwar into an olive valley” in accordance

with the requirements contained in the prequalification document issued to us

dated_____________________. I hereby submit our Prequalification document

according to the format prescribed (Part-III to VII).

I hereby declare that all the information and statements made in

Prequalification document and attachments are true and accept that any misinterpretation

contained in it may lead to our disqualification.

I hereby undertake that if my firm is short-listed/awarded contract, we

shall provide required technical services to the best standards through our qualified

technical staff in accordance with the project requirements during the project period

(2015-20).

We understand you are not bound to accept any Proposal you receive.

Yours sincerely,

Authorized Signature [In full and initials]:

Name and Title of Signatory:

Name of Firm:

Address:

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Part-II

INTRODUCTION

1.1 Project description

Government of the Punjab (GoP) has approved a development project

“Developing Pothwar into an olive valley” under ADP 2015-16 to be implemented for a

period of five years (2015-16 to 2019-20) and intends to pre-qualify firm(s) for the

project period for provision of project implementation support and technical assistance

for execution of project activities.

The long-term project objective is to increase local production of premium

quality edible oil through supporting olive farming and to create opportunities to

improve balance of payments through export of olive oil. The specific objectives are:

a) Olive cultivation on 15,100 acres of land with provision of 2,038,500 certified

nursery plants;

b) Providing need-based promotional incentives like water source development and

drip irrigation system to farmers through private sector;

c) Capacity building of private sector for acclimatization of nursery plants, and

provision of technical assistance to olive growers for layout, plantation, orchard

and irrigation management.

The project will be implemented in five districts of Punjab namely Chakwal,

Attock, Jhelum, Rawalpindi and Khushab.

1.2 Terms of Reference for Technical Assistance/Service Provider Firm(s)

The technical assistance services for project execution are required to ensure that the

envisaged activities under the proposed project are executed in an orderly manner with

high standards of workmanship and specified quality of works. Accordingly, service

provider firm(s) would be prequalified for provision of project implementation support

and technical assistance for execution of project activities. The tasks and activities of the

firm(s) include, but not limited, to:

i. Impart training and build capacity of farmers covering different aspects

of olive plantation including layout, pit digging, filling, planting,

irrigation, fertigation, plant protection measures, pruning of plants etc.

for successful plant growth;

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ii. Provide backup support to the farmers about issues and suggest

solutions to the problems as confronted by the farmers related to

orchard management and water source development;

iii. Check for quality of materials purchased by the farmers, conformity

with specified standards and quantities as per approved standards and

specifications for water source development;

iv. Make recommendations to the Project Director for payments of subsidy

to the farmers on completion of relevant milestones; and

v. Verify olive plantation carried out by the farmers in terms of quantity

and quality in all.

1.3 Eligibility criteria for firms

The firm(s)/consortium/joint venture(s) having the following strength/ background

would be eligible for participation in the pre-qualification process:

i. Firm has an office in Punjab, preferably in Pothwar region;

ii. Firm is registered with SECP/Registrar of firms or any other competent

authority and possesses income tax & sales tax registration numbers;

iii. Firm has at least one agricultural graduate as its key professional

personnel;

iv. Firm has an average annual turnover of Rs. 1 million or higher

1.4 Manpower requirements for project works

Following is an indicative list of core staff which will be required to carry out

required project works:

Designation Position Minimum

Qualifications

Major Responsibility

Horticulturist 01 B.Sc. (Hons)

Agriculture

Field Team Leader for technical

assistance activity for olive

establishment

Verify olive plantations and

evidence based reporting

Agri.

Engineer

02 B.Sc. (Hons) Agri.

Engineering

Check for quality of materials

purchased by the farmers/

verifications (water source

development/drip irrigation

system)

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Field

Assistant

15* Field Assistant

Diploma/Equivalent

qualification

Provide on-site technical assistance

to farmers selected for olive

plantation, orchard management etc * The firms might need greater number of field assistants in order to cover all project sites in Pothwar.

1.5 Capacity Development of technical staff of firm(s)

The training to the firm(s) technical staff will be provided by BARI Chakwal, after

award of contract, to facilitate the firm(s) in developing capacity of their staff. The

trainings will also enable firm(s) to learn about detailed requirements/project

implementation support and technical assistance for execution of project activities.

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PART–III

Particulars of Firm 01. Title/Name of the Firm

(In Block Letters)

02. Office Address

_______________________________________________________________

03. Full name of the Managing Partner /

Partners of Managing

Director / Chief Executive /

Chairman of the firm

04. Telephone number

Fax:

E-mail:

05. Type of firm (attach firm’s registration certificate)

- Sole proprietor ____________________________

- Partnership ____________________________

- Any other ____________________________

Attach partnership proof among the partners and give list of all such

organizations where the firm is registered as a partnership firm.

Name 1:

Name 2:

06. With which body firm is registered ____________________________________

07. Sales Tax Registration No.

07. Income Tax Registration No.

08. The firm is an Active Tax Payer or not (Attach last three years income tax returns filed)

09. Give list of managerial staff with contact details

10. Attach bank statement for the last two years

11. Income tax returns up to last three years

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PART–IV

TECHNICAL STANDING OF THE FIRM

A. Given details of technical staff in permanent employment of the firm for the last

one year

Sr.

#

Name

Designation

Qualification

Date of

Appointment

Responsibilities

Remarks

Attach copy of CV/Resume of each professional along with copy of CNIC

B. LIST OF PROJECTS/CONTRACTS RELATED TO TECHNICAL

SERVICES EXECUTED DURING LAST TEN YEARS

Sr. No. Name of

project

Value Duration Organization

to whom

services were

provided by

the firm

Whether

successfully

completed

or not

Attach verifiable proofs of projects/contracts

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C. LIST OF GENERAL BUSINESS PROJECTS/CONTRACTS EXECUTED

DURING LAST TEN YEARS

Sr. No. Name of

project

Value Duration Organization

for whom

project/contract

was executed

by the firm

Attach verifiable proofs of projects/contracts

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PART–V

FINANCIAL STANDING

Name of firm

Working capital

(Attach a signed & stamped verifiable proof

such as Audit report)

Average Annual Turnover

(attach proof)

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PART–VI

EVALUATION CRITERIA FOR SHORT LISTING OF FIRM(S)

01. Director. BARI, Chakwal/Project Director has established

following criteria for short listing of firm(s). The intention of

Director BARI, Chakwal/ Project Director in setting up such

criteria for evaluation for pre-qualification is solely to give a fair

and just opportunity to each and every firm with a view to give

necessary transparency to evaluation process. It will at the same

time reduce discretionary powers of evaluators.

03. It is warranted that firm(s) applying for pre-qualification must

provide reliable and true information about itself and its key

personnel. The information requested for and supplied by firm

must be supported by authentic documentation and certified by

contractor himself to be true and factual.

04. Any document/statement provided if proved false, misstated,

concocted or incorrect at any time during or after pre-qualification

will result into permanent disqualification and black listing of the

firm/company/partners with their names displayed on PPRA

website. QUANTITATIVE EVALUATION CRITERIA FOR FIRM(S)

Max Marks…….……100 Qualifying Marks……60

Evaluation of Firm: M/S._____________________________________________

A) EXPERIENCE OF FIRM/COMPANY:-

(25 MARKS) (1) Specific experience (similar nature of projects/contracts executed during

last ten years):- ( 15 Marks)

Sr. # Projects/contracts Marks

i. 1 project 33%

ii. 2 projects 66%

iii. 3 projects or more 100%

(2) General experience (projects/contracts of general business nature

executed during last ten years) :- (10 Marks)

Sr. # Projects/contracts Marks

i. 1 project 33%

ii. 2 projects 66%

iii. 3 projects or more 100%

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B) Key Technical Personnel:- (50 MARKS)

No. of permanent technical personnel (Agriculture Graduate) employed with firm (50 marks)

Sr. # No. Marks

i. 1 33%

ii. 2 66%

iii. 3 or above 100%

C) FINANCIAL STANDING/STATUS OF FIRM (25 MARKS)

(1) Average annual turnover (15 marks) Sr. # Av. Turnover (million Rs.) Marks

i. 1 million 33%

ii. 2 million 66%

iii. 3 or above 100%

(2) Filing of income tax returns (10 marks)

Sr. # Period Marks

i. 1 year 33%

ii. 2 years 66%

iii. 3 years or above 100%

E) LITIGATION If Any; deduction per case (-2 MARKS)

MARKS OBTAINED __________

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Part-VII

REQUIRED DOCUMENTS (CHECK LIST)

S. No. Required documents Checkbox

1. Prequalification document received from the procuring

agency with sign and stamp on each page with proof of

payment of document fee

□

2. Certificate(s) of registration with Securities & Exchange

Commission (SECP)/Registrar of firms or any other relevant

body/bodies along with the latest renewal letter(s).

□

3. A certificate / affidavit that the firm is not blacklisted by any

Govt. /Autonomous Body. □

4. Copy of registration with income Tax department 5. Copy of registration with Sales tax department □

6. List of permanent professional staff along with

C.V.s/Resumes of relevant technical staff and a copy of CNIC

of each

□

7. Proofs of similar nature projects (Specific experience)

completed by the firm during last ten (10) years and similar

works in hand

□

8. Proofs of general business projects completed by the firm

during last ten (10) years and works in hand □

9. Income tax returns filed up to three years □

10. Proof of working capital □

11. Auditable statement of accounts of the last 3 years