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Preparing for the Visit – Putting it All Together
Maureen McGlynn
Chemeketa Community College
Goal – Preparing a Seamless Visit Pre-visit communication Assignment and duties of liaisons Committee room organization Exhibit collection Entry and exit preparation Scheduling Celebration!
Pre-visit Activities
Calendaring
Annotated Timeline
Third Party Notification
strategy
Student Involvement
Planning
Use the experts
Activate teams
Ensure secretarial support
Cite Committee Room
Communication and Briefings Board of Education President’s Staff Steering and Standards Committee Individual role preparation Announcements and flyers Supervisor discussions All staff emails Thank you invitation and information
Logistics
Hotel Transportation Liaisons Menus and options College Participation Schedules-clear calendars Welcome baskets
The Committee Room
Details…
Security – keys Meeting and work space Technology – from phone to shredder Food – snacks Supplies E-Work stations Nametags Materials and Supplies
Supplies and Materials
Exhibits – All Supporting Documentation Folder system Referenced and cross-
referenced to self-study report
Complete Standard 2 reports
Additional information Computer exhibits
Opening Session - Breakfast
Location
Menu
Amenities
Audio
Invitations – contributors ++
Program
Closing the Loop Logistics
Celebration
Timing
Invitations
Preparation
Exit Report
Location
Invitations
Preparation
Committee Debrief – It’s all about us Who to invite
Food
Tone of appreciative inquiry
Honest “advisement” on process
improvements –
Commitments