TOM TORLAKSONState Superintendent of Public Instruction

CALIFORNIA DEPARTMENT OF EDUCATIONTom Torlakson, State Superintendent of Public Instruction

Preparing for a Federal Program Monitoring (FPM) Review

Perkins IV

Carl D. Perkins Career Technical Education

Improvement Act of 2006

Presented by:

Matthew Parsons

TOM TORLAKSONState Superintendent of Public Instruction

Objectives

• Purpose, process, and selection

• Local Education Agency (LEA) requirements and expectations

• Findings/Resolution

• Maintaining a compliant & sustainable CTE program

TOM TORLAKSONState Superintendent of Public Instruction

Purpose, Process, and Selection

• To ensure that LEAs are spending the funding as required by law

• LEAs are assigned to one of four cycles: A, B, C, or D

• LEAs may be selected for an on-site or online monitoring every two years

• Selection based compliance history, academic achievement, program size, and fiscal analysis

• Perkins office selection

TOM TORLAKSONState Superintendent of Public Instruction

Local Education Agency (LEA) Requirements and Expectations

CTE -01 Advisory Committee

•‘Appointed’ by Governing Board

•Employment Development Department

•Representation

•Minutes, agenda items, sign-in sheets, etc.

TOM TORLAKSONState Superintendent of Public Instruction CTE -02 Funding Applications

•Application

•Claims

•Must retain copies for 5 years

TOM TORLAKSONState Superintendent of Public Instruction CTE -03 Inventory

•Must maintain district AND site inventory system

•Items over $500, and items of high value

•Equipment labeling

•Completed at least every 2 years

TOM TORLAKSONState Superintendent of Public Instruction CTE -04 Perkins Funds Support CTE

Programs•Funds are to be used to support & improve CTE programs•Minimum of one Program of Study (linkage to post-secondary)•Articulation agreements•Course sequence(s)•Professional Development

TOM TORLAKSONState Superintendent of Public Instruction CTE -05 Supplement not Supplant

•CTE Invoices and Purchase Orders•CTE related expenditures printout, i.e., resource 3550, 3555•General Ledger•Personnel Activity Reports & duty statements•CTE Time Accounting Logs

TOM TORLAKSONState Superintendent of Public Instruction CTE -06 Administrative Costs

•No more than five percent of the funds can be used for administrative costs associated with the administration of the activities assisted

•Perkins funded employees' Personnel Activity Reports (PARs)

TOM TORLAKSONState Superintendent of Public Instruction CTE -07 Consortium Funds

(If applicable)•Funds allocated to a consortium shall be used only for purposes and programs that are mutually beneficial to all members•Funds may not be reallocated to individual members of the consortium for purposes or programs benefiting only one member of the consortium. •CTE related expenditures printout, i.e., resource 3550, 3555

TOM TORLAKSONState Superintendent of Public Instruction CTE -08 Indicators of Performance

•Evidence of public dissemination of Carl D. Perkins core indicator results•Perkins Program Monitoring Action Plan, if applicable•Raw data used to compile CDE 101 E-1 Report of CTE Enrollment•Raw data used to compile CDE 101 E-2 Report of CTE Placement

TOM TORLAKSONState Superintendent of Public Instruction CTE -09 High Quality CTE Program

•CTE certifications available to students•CTE course outlines•CTE records of any work-based learning activities•CTE records that demonstrate students are provided leadership training opportunities•CTE teachers' credentials and records of occupational experience•Records that demonstrate students from special populations are informed about and provided opportunities for participation in CTE programs

TOM TORLAKSONState Superintendent of Public Instruction CTE -10 Course Offerings

•An LEA must provide at least one CTE sequence of courses that includes at least one district-funded course

Perkins funded sequence of courses must: •Consist of not less than two full-year CTE courses with a combined duration of not less than 300 hours•Include sufficient introductory and concentration CTE courses•Courses assisted with Perkins funds must be integral to an approved CTE sequence of courses

TOM TORLAKSONState Superintendent of Public Instruction

Findings/Resolution

• Findings do not necessarily mean that a CTE program is not of quality

• 45 Days to resolve findings

• Extension

• Self-Review document

TOM TORLAKSONState Superintendent of Public Instruction Using the FPM review document as

a basis for program development and accountability will ensure that

your Perkins supported CTE program is in compliance and

sustainable.

TOM TORLAKSONState Superintendent of Public Instruction

Questions

Career Technical Education Administration and Management

(916) 324-5706

perkins@cde.ca.gov