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Organizingi-foundation of organizingWhat is Organizing? Organizing: It is the process of arranging all of the resources in order to execute the organization plans.1-What is an organization structure?It is a system or network of communication and authority that links people and groups of people together to achieve important tasks.

Chapter3:

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2-The process of building an organization structureStep1: Review plans and objectivesIt is the starting point of building an organization structure. It is dictate the purpose and activities that organization have or will have.Step2: Determine work activitiesDetermine what activities are necessary to accomplish the organizational objectives. (create a list of tasks to accomplished objectives)

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Step3: Classify and group activitiesExamine activities identified to determine its general nature (marketing, production, finance, and personnel), group the activities into these areas, and establish the basic department design for the organization structure.Step4: Assign the work and delegate authorityThe activities now must be designed to individuals who are simultaneously given the appropriate authority to accomplish the task.

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Step5: Design a hierarchy of relationshipDetermine the vertical and horizontal operating relationships of the organization as a whole.3-Role of Organization

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4-Characteristics of organitional structure Authority

Line authority: the authority that follows the chain of command established by formal hierarchy. Staff authority: the authority that supports, assists, and advises of line authority. Functional authority: the authority to make decisions on specific activities.

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Delegation Assignment of tasks : specific tasks or duties that are to undertaken by manager for assignment to the subordinates. Delegation of authority: a guideline for authority should be delegated to complete the duties or tasks. Acceptance of responsibility : when we accept the assignment, we have an obligation to do our best to complete the task provided by the manger. Accountability: being answerable to others for the results of one’s actions.

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Centralization and Decentralization of authority

Centralization : the concentration of authority at the top of an organization or department. Decentralization : a high degree of delegated authority throughout an organization or department.

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5-Types of organizational structure Line organization

It is the simplest and the oldest form of organization structure. It is one that establish a clear line of authority flowing from the top downward through every subordinate position.It is appropriation whenJobs are simple and Routine, fewEmployees, and The manager can stay in complete control

GM

SalesManager

ProductionManager

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Line and Staff organization

It is one that has a clear chain of command from top downward but that also includes various auxiliary groups of people who come under the heading of staff.

GM

MarketingManager

ProductionManager

FinanceManager

Staff Service

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Functional organization

It is one in which specialists are given direct authority in their particular area of expertise. That is the one alternative to line organization.

GM

MarketingManager

ProductionManager

FinanceManager

HRManager

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Committee organization

It is a formal groups in that they are created by the organization, but it is usually not as specific as that of the task group.Committees are routinely used for resolving conflict within the organization, recommending decisions to senior management, generative ideas, and innovative solutions that confronting the business.

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Management CommitteeChair of the board, GM,

senior and deputy general manager

MarketingManager

ProductionManager

FinanceManager

HRManager

Board Of Director

Committee organization chart

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ProjectManager

Matrix organization

It is one that assigns specialists from functional departments to work on one or more projects that are led by a project manager.

President

Vice Pre Vice Pre Vice Pre Vice Pre

ProjectManager

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iI- Human resource management1-What is HRM? HRM: is the process of staffing function of the organization, including the activities of human resource planning, recruitment, selection, orientation, training, performance evaluation, compensation, and safety and health.2-Why is managing HR so importance?There are many factors affect to the business including:

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3-Human Resource Management Process

a)-Human Resource PlanningIs the process of reviewing human resource requirements to ensure that required number of employees with the required skill available when they are needed.

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Strategic Plan

Human Resource Planning

Forecasting Human Resource Requirement

Reviewing Human Resource Inventory

Demand=Supply Shortage of workersSurplus workers

Comparison ofRequirement and

availability

No Action-Restrict hiring-Reducing hours-Early retirement-Layoff

Requirement/Selection

HR Planning Process

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b)-RecruitmentIt is the process of attract people to apply for jobs with appropriate quality.Sources of Recruitment Internal: hiring from the inside. External: hiring from the outside.

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Human Resource Planning

Alternative to recruitment

Recruitment Individuals

InternalSource

ExternalSource

Internal Method External Method

Recruitment

Recruitment Process

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c)-SelectionIt is the process by which an organization choose from a list of applicants the person or persons who best meet the criteria for the position available, considering current environment condition.

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Selection Process

Step1: PreliminaryScreening interview

Step2: ApplicationBlank completed

Step3: Employmentinterview

Step4: Employmenttest

Step5: MoreInterview

Step6: BackgroundAnd Reference Check

Step7: ConditionalOffer

Step8: Physicalexamination

Step9:Decision

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d)-OrientationIt is the series of activities that give new

employees the information to help them adapt to the organization and their new jobs.

Organization orientation Company history, products and services Organization structure and important role Policy and Procedure some areas

Personal organization Work area, department or office Duties and Responsibility Team members Position or Role

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Human Resource Development ProcessIt is the process of improving employee

competency levels and organizational performance through training, education, and development programs.

Determine HRD needs

Establish specificObjectives

Select HRDMethod

EvaluationHRD Program

ImplementHRD Program

Select HRDMedia

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e)-Performance EvaluationIt is a formal system of periodic and evaluation of

an individual’s job performance.

Identify specificPerformance

Evaluation Goals

Establish jobExpectation

Examine WorkPerformance

DiscussPerformanceEvaluation

EvaluatePerformance

Performance evaluation Process

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f)- CompensationIt refer to every types of rewards that individual

receive in return for their labor.

Compensation structure in the organization

Compensation

Financial Non-financial

Direct Indirect JobJob

Environment

-Wage-Salary-Commission-Bonuses-…

-Insurance-Social benefit-Pad absent-…

-Interest duty-Responsibility-Recognition-…

-Coworker-Flextime-Cafeteria-…

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g)-Safety and HealthIt is mean of reducing potential suffering and keeping health. Safety: involves protecting employees from injures caused by work-related accidents. Health: refer to employees’ freedom from physical and emotional illness.