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Thesis Formatting Guide SFSU Division of Graduate Studies

Download Microsoft Word 360Download the proper template provided the Division of Graduate Studies

ContentsPreliminary Pages.......................................................................................................................................2

1. Page i- Title page (page number not displayed)..............................................................................2

2. Page ii- Copyright (page number not displayed).............................................................................3

3. Page iii (page number not displayed)..............................................................................................3

4. Page iv-Abstract (page number not displayed)...............................................................................4

5. Page v-Acknowledgements (page number displayed- footer center).............................................5

6. Page vi-Table of Contents (page number displayed - footer center)..............................................6

7. Page vii, viii & ix-List of Tables, List of Figures, List of Appendices (page number displayed – footer center)...........................................................................................................................................6

Thesis Content............................................................................................................................................7

1. Using built-in Headings:..................................................................................................................7

2. Insert Page Breaks...........................................................................................................................8

3. Tables..............................................................................................................................................8

Table Titles.....................................................................................................................................8

Add alternative text to all tables...................................................................................................9

Table Header Row........................................................................................................................10

4. Figures...........................................................................................................................................11

Figure Title....................................................................................................................................11

Add alternative text to all Figures.................................................................................................11

5. References/Bibliography/Works Cited.........................................................................................12

Additional Resources.............................................................................................................................12

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Thesis Formatting Guide SFSU Division of Graduate Studies

Preliminary Pages1.Page i- Title page (page number not displayed)

a. Title of your work. Make sure to apply built-in Heading 1 (see below for instructions regarding Headings)

b. Choose the type of work, Thesis, Dissertation, etc.c. Choose your degree and major d. Enter your Name e. Choose the last month and year of the semester in which you will be completing your work.

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Thesis Formatting Guide SFSU Division of Graduate Studies

2.Page ii- Copyright (page number not displayed)

a. Enter your full name in the same format as entered in page ib. Choose the current year

3.Page iii (page number not displayed)

a. Enter the title of your work b. Enter your name. Make sure it matches the format in which it was entered in page i and iic. Enter full name of your degree. If you are unsure of the formal name of the degree in which you are

enrolled in, you can simply search for your degree under the SFSU Bulletin.d. Enter the required information of each of your committee members: Name, Degree and Faculty Rank.

IF your committee consists of less than four members, delete unnecessary lines.

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Thesis Formatting Guide SFSU Division of Graduate Studies

4. Page iv-Abstract (page number not displayed)

a. Enter the title of your work. Make sure to apply built-in Heading 1 (see below for instructions regarding Headings)

b. Enter your name in the same format as pages i,ii,iii c. Select the current yeard. Paste or begin your abstract in the line instructed:

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Thesis Formatting Guide SFSU Division of Graduate Studies

5. Page v-Acknowledgements (page number displayed- footer center)

a. Make sure to apply built-in Heading 2 to the title (see below for instructions regarding Headings)b. Enter your text. Justify text.

To Justify, highlight text and select the Justify icon:

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Thesis Formatting Guide SFSU Division of Graduate Studies

6.Page vi-Table of Contents (page number displayed - footer center)

a. Table of Content Title - Make sure to use built-in Heading 2 b. Follow instructions on template to build your Table of Contents. For detailed instruction on building

a Table of Contents you can visit: Microsoft Support-Insert Table to Contents

7.Page vii, viii & ix-List of Tables, List of Figures, List of Appendices (page number displayed – footer center)a. If not applicable, delete pages. b. Page Titles - Make sure to use built-in Heading 2 c. Follow instructions on template to build your List of Tables and/or List of Figures and/or List of

Appendices. For detailed instruction on building a list of tables and/or figures you can visit: Microsoft Support – Insert tale of figures

d. Also visit How to number chapters, appendixes, and pages in documents that contain both chapter and appendix headings in Word

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Thesis Formatting Guide SFSU Division of Graduate Studies

Thesis Content Page 1 and on (page number displayed – header right corner)

1. Using built-in Headings: Highlight the title, select Heading 2 from the Styles section under the Home tab

IF the Heading changes the formatting (font size color) of your title, you can simply edit it to the original format after selecting the proper Heading Style.

Title on page 1 should use Heading 2:

Subtitles should use built-in Heading 3. If you have subsections, heading should be used accordingly (Heading 4, Heading 5, etc.)

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Thesis Formatting Guide SFSU Division of Graduate Studies

2. Insert Page BreaksInsert a page break before the start of each new chapter/major section

Place your cursor at the end of the preceding section and go to, Insert > Page Break.

3. Tables Table Titles: Select the table title. On the Home tab, in the Styles group, select heading style Table Title

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Thesis Formatting Guide SFSU Division of Graduate Studies

Add alternative text to all tables Select and right-click your table Select Table Properties…

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Thesis Formatting Guide SFSU Division of Graduate Studies

Select the Alt Text tab Skip the Title field (you have already added that to the page). Enter a description of the

contents of the table, click OK

Table Header Row Select the table header, then Select Design Tab in Table Tools Check Header Row

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Thesis Formatting Guide SFSU Division of Graduate Studies

4. FiguresFigure Title Apply built-in style to all figure titles. Type Figure # and a title above each figure. Then:

Select the figure title. On the Home tab, in the Styles group, select heading style Figure Title

Add alternative text to all Figures Select and right-click your figure Select Edit Alt Text

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Thesis Formatting Guide SFSU Division of Graduate Studies

Enter a description of the figure. If there is additional explanatory or contextual information that you would like to share with all readers, save that for the caption.

Exit out of the dialog box when finished.

5. References/Bibliography/Works Cited Make sure to use built in Heading 2 Be sure to format your references in accordance with whichever style is recommended

for your discipline. APA style guidelines MLA style guidelines CMS style guidelines

Additional Resources Download Microsoft Word 360 Download the proper template provided the Division of Graduate Studies

Useful YouTube Videos:

Accessible Documents (Basics): Word Docs, PDFs, & PPTs , Yale ITS YouTube video For detailed instruction on building a list of tables and/or figures you can visit: Microsoft Support

– Insert tale of figures Also visit How to number chapters, appendixes, and pages in documents that contain both

chapter and appendix headings in Word