Prebid Meet Eoi Punjab Habitat 260808

Punjab Infrastructure Development Board

ChandigarhAug 20, 2008

Development of Punjab Habitat

Centre at MohaliPre-bid Meeting

Aug 20, 2008

Punjab Infrastructure Development Board

Habitat Centre It should provide finest convention facilities and

should be able to host premier cultural and entertainment events

It should cover a wide range of activities that would maximize the effectiveness of individuals and institutions

It should have a variety of restaurants with elaborate menu options

The principal resolve should be restore environment and ecology to reflect a balanced, harmonious and improved way of life

Built Configuration

To be designed to achieve Platinum LEED rating from Green Building Council- India

Iconic Structure to reflect the image of PunjabThe drawing shown is for illustrative purpose only. Actual design may be different

Conceptual Idea

Site Details1 Location Sector 68

Area 4.787 acres of prime land

Adjoining Municipal Council Building

Surrounded by roads on two sides

Proposal to develop adjoining road into urban expressway within Mohali by GMADA in order to provide fast airport connectivity

Proposed IT Park located in the plot opposite Municipal Building

Site Details2

Mohali City Centre About 2 Kms

Mohali Stadium About 2 Kms

Proposed International Airport at Mohali About 7 kms

Chandigarh Railway Station About 10 kms

Proposed IT Park Opposite

Location

Proposed Site

Sector 68Proposed Site for

Habitat CentreArea 4.787

acres

Municipal Bhavan

Location

Land Use Habitat Centre

Floor Area Ratio (FAR): 1:3

Maximum Ground Coverage: 40%

No height restriction subject to clearance from Air Force and other relevant authorities

General Development and Control Regulation

Project Brief1

Project Structure : Design, Build, Operate, Transfer GMADA Area(About 10% of BUA):

Certain Facilities would be built and handed over to GMADA free of cost immediately after construction

Interiors of GMADA area would be done by GMADA at its own cost

Operation & Maintenance of GMADA area would be under GMADA

Design and Architecture of GMADA Area shall be consistent with the overall design and concept

Concessionaire Area: Certain minimum development obligations

Project Brief2

Concession Period: 35 years (including construction period)

Construction Period : 2 years extendable to maximum 3 years

Bid Parameter : Upfront Concession Fee Annual Concession Fee : 5% of Upfront

Consideration with inflation-linked escalation every year

Project Brief3

Upfront Concession Fee payable in two tranches: Tranche 1: 50% within the stipulated time of the

issue of Letter of Intent Tranche 2: 50% within 6 months of the execution

of Concession Agreement Annual Concession Fee payable on the

Compliance Date

Project Brief4

Project Development Fee (Rs. 1 Crore) payable within 3 weeks of issue of LOI

Lease Rental : Rs. 50000 p.a. payable on the date of signing of Lease Deed

Project Brief3

Concessioning Authority: Greater Mohali Area Development Authority (GMADA)

Developer: SPC formed by the Private Sector Participant (Selected Bidder)

Confirming Party: The Selected Bidder

Project Implementation

15

Development Brief1

The spatial, infrastructural and aesthetical demands of all facilities should be blended well with the aesthetics, design, energy conservation concepts, eco-friendliness and green building architecture.

Detailed design should conform to the prevalent building bye-laws and development regulations

The design should also conform to LEED INDIA Green Building Rating System, Abridged Reference Guide- For New Construction & Major Renovations (LEED NC) Version 1.0 such that the Project gets LEED Certified rating under the Rating system.

Development Brief2

Scope of Work Conceptualization, Planning, Designing, Detailing,

Construction and Implementation of the Project Facilities and Support Facilities

Carry out Minimum Development Obligations

Technical and Financial Closure

Marketing of the Project.

Development Brief2

Scope of Work Routine and Periodic Maintenance of Project

Components in Developer Area; and Common Areas

Operation & Management of Project Facilities in Developer Area

Transfer of Project Facilities to GMADA at the end of Authorization Period as prescribed in RFP

Essential Facilities with the Concessionaire

Business Complex - banks and corporate offices, which will twine as an integral part of the overall Habitat Centre (2,33,600 sqft minimum)

Art Gallery/Exhibition Space (5000 sqft minimum)

Pictures shown are for illustrative purpose only. Actual design may be different


Essential Facilities with the Concessionaire

Conference and Banquet Halls (47250 sqft minimum)

Administration Block (4500 sqft minimum)

Support Facilities, Parking and On-site Infrastructure



Optional Facilities with the Concessionaire

Lodging and Boarding Facility (indicative area-1,22,700 sqft ) 10% of the total rooms shall be

reserved for GMADA at a concessional rate of Rs. 1000/-per day subject to an increase of 10% every two years

Ethnic/High-end Shopping (indicative area -31050 sqft )



Essential Facilities to be Transferred to GMADA1

Conference & Banquet Facility ( Area 3500 sqft)

Health Club, Swimming Pool, Filtration Plant and Changing Rooms (18000 sq.ft)

Restaurants (3 nos)

Restaurant 1 (2500 sqft)




Essential Facilities to be Transferred to GMADA3

Library & Resource Centre (Area: 8500 sqft)

Family Hall (Area 9000 sqft)

Activity Rooms (3 x 2500 sqft)

Open Space for Club Activities (7000 sqft)

Area in Administration Block (1500 sqft)



Private Sector Parties

PIDB & IL&FS IDC

Concessioning Authority & PIDB

Selected Bidder

PIDB & IL&FS IDC

Pre Proposal Conference

Submission of Technical & Financial Proposal

Evaluation of Technical & Financial Proposal

Issue of Notice of Award

Compliance of Preconditions

PIDB& IL&FS IDC Finalization of Concession Agreement

Concessioning Authority &

PIDB & IL&FS IDC Issue of RFP document

PIDB & IL&FS IDC Notice Inviting Proposal

Execution of Concession Agreement

Bidding Process

Selected Bidder & PIDB

Proposal Requirement1

Each Bidder shall submit only one proposal

Special Purpose Company to be mandatorily incorporated by the preferred bidder/bidding consortium

Maximum number of members/partners in consortium, partnership or joint venture allowed is limited to 5, including the Lead Member

Lead Member of Consortium shall hold at least 51% equity in the SPC. Other members shall hold at least 10% equity in the SPC at all times during a period which shall not be less than eight (8)years from the date of signing of the Concession Agreement.

Proposal Requirement2

Period of Proposal Validity: 180 days from Proposal Due DateAmount of Proposal Security: Rupees One Crore Only in form of Demand

Draft/ Bank Guarantee from a scheduled bank (not being cooperative bank)

Amount of Project Development Fees:

Rupees One Crore only

Proposal (As per Volume 1: Section1- Part 6 of RFP)

Outer Envelope Envelope A : Capability Statement Envelope B: Technical Proposal Envelope C: Financial Proposal

No of Copies of Proposal: Original + 2 CopiesConcession Period: 35 years; inclusive of construction period

of 2 years extendable by max 1 year in two blocks of 6 months each subject to payment of additional premium(i)First extension 5% of Upfront Concession Fee(ii)Second extension 10% of Upfront Concession Fee

Outer Envelope Covering Letter/Application as per Appendix A1 of Section II, Volume I of

RFP Checklist of submissions as per Appendix A2 of Section II, Volume I of RFP Bid Security Letter of Undertaking that the Bidder is not barred from participating in such

projects as per Appendix A3 Section II, Volume I of RFP. Project Undertaking as per Appendix A4 of Section II of Volume I of this

RFP. An undertaking to pay the Project Development Fee as per Appendix A5 of

Section II of Volume I In case of Bidder being a Consortium: Consortium Agreement duly signed by all members of the Consortium as

per Appendix A6 of Section II, Volume I Power of Attorney and nominating one member as Lead Member of the

Consortium as per Appendix A7 of Section II, Volume I Power of Attorney for the Bid Signatory as per Appendix A8 of Section II,

Volume I of this RFP. Envelopes 1, 2 and 3 as mentioned earlier containing Capability Statement,

Technical Bid and Price Bid.

Envelope 1: Capability Statement

General Information of the Bidder (Appendix B1 of Volume 1 Section II)

Financial Data (Appendix B2 of Volume 1 Section II)

Development/ Construction Experience Details (Appendix B3 of Volume 1 Section II)

Envelope 2: Technical Proposal

Undertaking by the Bidder as per Appendix C1 of VolumeI - Section II

A copy of the RFP document duly signed on each page

Envelope 3: Financial Proposal

Price Bid and Letter as per Form of Bid Letter as per Appendix D1 of Volume 1 Section II

Key Features of the Concession Agreement

Conditions Precedent of the Concessioning Authority Hand over vacant possession of the site Execute Project Site Lease Deed Procure change in land-use, if required Appoint Independent Engineer Constitute Maintenance Board Issue necessary notifications /Government orders,

if required, regarding implementation of the Project



Conditions Precedent of the Concessionaire Make all applications at its cost and procure Applicable

Permits Provide notarized true copies of its constitutional

documents and board resolutions authorizing the execution, delivery and performance of the agreement

Achieve Financial Closure and provide notarized true copies of the Financing Documents

Procure approval of DPR by the Independent Engineer Procure Environment Clearance Confirm in writing that all representations and warranties

forming part of the agreement are true and correct



Obligation to Satisfy Conditions Precedent Each party shall make reasonable efforts to comply with

CP within 180 days of execution of Concession Agreement If CP are not met by the Concessioning Authority, both

Upfront Concession Fee and Construction Performance Security shall be refunded in full, provided there are no other outstanding claims on the Concessionaire

If CP are not met by Concessionaire, Performance Security will be forfeited by the Concessioning Authority

The parties may, by mutual agreement, extend the time for fulfilling Conditions Precedent



No Lease/ Sub-lease of Project Site The Concessionaire shall not sub-lease the whole or any

part of the land comprising the Project Site, leased to it by Concessioning Authority under the Project Site Lease Deed, to any person in any form or under any arrangement, device or method. This is an essential condition of this Agreement, the breach of which shall constitute an Concessionaire Event of Default



Project Monitoring Concessioning Authority shall, within 6 months of

Execution of CA, appoint a consulting firm/company having requisite experience as an Independent Engineer through a competitive bidding process (QCBS)

Role: Review, approve and monitor at the design phasen and construction phase

Concesionaire will have a right to shortlist 3 from a list of 5 shortlisted by CA

CA shall bear the fees and costs of IE



Project Maintenance Board To be constituted within 15 days of COD Will comprise:

A nominee of CA A nominee of Concessionaire Independent Engiineer Such other members as the Concessioning Authority

may determine

Role: Monitor operations and maintenance of the Project


PERFORMANCE SECURITY

1. Construction Performance Security

a. Amount Rs. 10 Crore as Bank Guarantee from a Nationalized/Scheduled Bank and enforceable in Mohali/Chandigarh

b. Validity Till the issuance of Construction Completion Certificate

2. Operations Performance Security

a. Amount Rs. 5 Crore as Bank Guaranatee to be paid one month prior to Scheduled Completion Date, or COD whichever is earlier

b. Validity Until the issue of Vesting Certificate in favour of the Concessioning Authority.

c. Enhancement: 15% escalation every 3 years.


COMPENSATION ON TERMINATION

1. Termination due to Political Force Majeure Event or CA Event of Default

Upon termination due to a Non Political Force Majeure Event by the Concessionaire or Concessioning Authority, the CA shall pay to the Concessionaire by way of Termination Payment an amount which is higher of:

Aggregate Depreciated Historic Cost (DHC) of the tangible and movable assets of use to the CA Less any amount due from the Concessionaire and insurance claims claimed or received;

AND

Debt due

Performance Security shall be returned, provided there are no other outstanding claims on the Concessionaire


COMPENSATION ON TERMINATION

2. Termination due to Non-political Force Majeure Event

Concessioning Authority shall refund the Performance Security to the selected bidder

3. Termination due to Concessionaire Event of Default

CA shall forfeit and retain the Performance Security


Queries

1.What happens if there is a holiday or other event like BAND etc. in other states?

2.Why there is so heavy amount as Bid Security, Project Development Fee & Construction Performance

security for the land measuring 4.7 acres as compared to MOHALI & PATIALA Bus Terminals? These

as well as Operations & Maintenance performance security should be revised.

3.Is there any Minimum Upfront Concession fee?

4.What is the tentative schedule for opening of BIDS?

5.How & who will be maintaining GAMADA/PIDB area handed over to them after construction?

6.What will be the number of Banquet halls in Concessionaire control are of 47250 sq. ft.?

7.Is there any minimum number of offices in head OFFICE COMPLEX?

8.No Restaurants is provisioned for the bidder/concessionaire, Why? You should allow at least one

Restaurant to be run by concessionaire for the concession period.

9. Is there any minimum area defined for parking & support facilities?

10.Are there any specifications for ON Site Infrastructure as well?

11.GAMADA/PIDB should book rooms at least 3-4 days in advance otherwise there could be

any problem regarding availability of rooms as one day notice is very short duration?

12.Validity of BID Security Should be 180 days?

13.Can you please elaborate ESCALATION in Annual Concession Fees?

14.You have mentioned 2 types of Annual Fees to GAMADA vi a vis Annual Concession Fees &

Annual lease Rental. One should be waived off / eliminated from list.

15.You have mentioned 21 days in Numerals while 15 Days in words on page 36 of Volume I:

Section I Instructions to Bidders to deposit the Project Development Fees to PIDB. Can you

correct & clarify the correct time period?

16. Concession period defined on page 36 of Volume I: Section I Instructions to Bidders is 33

years whereas it has been defined 35 years elsewhere. Could you please check & correct?

17.Could you please reserve some memberships offered for Punjab habitat Centre for Bidder /

Concessionaire?

18.Could you explain Point (d) of article 4.5.1 on page 20 of Volume I: Section I Instructions

to Bidders?

19.Is there any provision for the Concessionaire to get Share in Revenue Receivable to

GAMADA/PIDB from the Facilities to be handed over to them soon after the construction?

20.When Concessionaire is supposed to build Boarding & Lodging Facilities that means a hotel

of 3 star rating or above then we need to run Restaurants, Banquets & Health club etc.

Therefore it is requested to give Restaurants, Swimming pool & Health Club Facilities under

the control of Concessionaire. In turn revenue sharing or Privileged Membership could be

mutually decided between Concessionaire & GAMADA/PIDB

21.As per the Draft Concession agreement page No 18 the Environment Clearance is the

liability of the Concessionaire. Our view is that the liability of the same should be of the client

Thank You