PreAward Training January 30 th, 2015 Presented by: Maria Rojas
& Dr. Helena Solo-Gabriele
Slide 2
1.PCRF (Proposal Contract Routing Form)PCRF 2.Proposal
Narrative (1 page draft is acceptable) 3.BudgetBudget 4.Budget
Justification 5.Cost Share (Internal Use Only - Tuition)Cost Share
6.RFP (Request for Proposal) 7.Letter of Collaboration (UM
Lead)Letter of Collaboration 8.Letter of Collaboration (UM Non
Lead)Letter of Collaboration Proposal Checklist
Slide 3
Proposals with Subcontracts submit: Letter of Collaboration
signed by the Authorized Official On agency letter head Detailed
Budget Only first $25K take IDC (each subcontract) Budget
Justification Statement of Work Subcontracts
Slide 4
6 days prior to the due date (all forms completed). If
personnel from Medical or RSMAS are included, then please allow for
10 days. Earlier deadlines During holidays For very large,
Center-level/Multi Universities type proposals Cannot guarantee
submission if we are allotted less time for signatures and review.
Send Maria R. the RFP once you decide to submit. Proposal
Submission Deadlines
Slide 5
University-level website (www.miami.edu/ora)www.miami.edu/ora
CoE share drive-Research/Instructions & Forms for Faculty
Step-by-Step Instructions Step-by-Step Instructions Budget Forms
Budget Forms PCRF Forms PCRF Forms CoE Blackboard (same as share
drive). Where can I find the internal forms?
Slide 6
File Location
Slide 7
Blackboard
Slide 8
Slide 9
Blackboard Pre-Award Page
Slide 10
PCRF-Long PCRF-Long New Proposal Supplemental Competing and
Non-Competing Renewals Contracts Amendments Proposal Transmittal
when to use long form
Slide 11
PCRF Short Form Change of PI/Key Personnel No Cost Extensions
Change in Non-Financial Terms/Conditions Scope Changes without
new/Supplemental funding Carry Forward Re-budgeting (Not internal
IPAR thru the agency) Reduction in Funding Proposal Transmittal
When to use short form
Slide 12
Routing Form Decision Matrix
Slide 13
Additional Space for Co PIs Cost Share amount and account
number Facilities or IDC Waiver Financial Conflict of Interest and
Export Control See CoE proposal preparation guidelines for
Instructions Proposal/Contract Routing Form Includes
Slide 14
To avoid delays on Proposals make sure you completed: Citi
Training Module on conflict of Interest (COI) Module 1-Financial
Conflict Module 2-Instutional Responsibilities Module 3-Conflict of
Interest Institution DPS (disclosure profile system) Verify
Information on Dashboard Under Project/Disclosures Individual
Compliances Sort by Department/Name For problems contact Lory Hayes
305-243-5036 Mandatory Citi COI-Training
Slide 15
Slide 16
If submitting to NIH eRA Common account eRA Common If
Submitting to NSF NSF-FastLane Account NSF-FastLane Other
Submission Forms
Slide 17
Maria Rojas will email full Applications to [email protected]
and will copy:[email protected] Principal Investigator (PI)
Corresponding Department Managers: BME-Angie Del-Llano CAE-Maria
Aldana ECE-Vanessa Faz MAE-Marisol Pernas IEN-Daritza Berio Blanco
Dr. Helena Solo-Gabriele Associate Dean of Research Maria Rojas,
Manager Sponsored Programs Jackie Asenjo Sr. Grant Administrator
for Office of Research Administration (ORA) Proposal due date will
be listed on email subject line Maria Rojas will follow up with
Jackie FYI-Proposal Package is sent to ORA by Maria Rojas